06 – Town Meeting

Lou’s Views

“Unofficial” Minutes & Comments

BOC’s Special Meeting 06/18/19

Board of Commissioners’ Agenda Packet » click here NA

Audio Recording » click here NA

1. Interviews for the Inlet and Beach Protection Board

BOC’s Regular Meeting 06/18/19

Board of Commissioners’ Agenda Packet click here

Audio Recording » click here

Proposed Budget for Fiscal Year 2019- 2020

Previously reported – May
Budget Message
Notice is hereby given that the Budget proposed for the Fiscal Year, beginning July 1, 2019 and ending June 30, 2020, has been submitted to the Board of Commissioners. Click here to view the Budget Message online.

 A public hearing on the proposed Budget will be held by the Board of Commissioners at 7:00 p.m. or shortly thereafter on Tuesday, June 18, 2019 in the Holden Beach Town Hall Public Assembly, 110 Rothschild Street. Oral and written comments will be received at the hearing from any interested person.

Key Takeaway
Tax Rate
The value of the Town’s real estate went up almost nine (9) percent in the Brunswick County property revaluation this year. The revenue-neutral rate, the rate necessary to generate the same amount of ad valorem tax revenue, would require the real estate tax rate to go down. By leaving the tax rate at twenty-two cents per one hundred dollars of valuation essentially what you have is a hidden tax rate increase. The Board of Commissioners top two goals this year were to have no additional taxes and no tax increase.

Previous property valuation of $1.227 billion
Current property revaluation of $1.336 billion
Valuation increase 109,107,354 or @8.89%
2018 Tax rate = $.022 / Collection rate 98.64%
$1,227,304,318 X $.022 = $2,700,069
$1,336,411,672 X $.020 = $2,672,873 / Revenue neutral tax rate $.020 vs. $.022
$1,336,411,672 X $.022 = $2,940,106 / Difference of an additional $240,037 (windfall)

The Board instructed the Town Manager to modify the budget to make it revenue neutral. They have chosen to address the property revaluation and its impact on the Town tax rate and eliminate what would have been a hidden tax increase.

A decision was made – Approved unanimously

Update –
The proposed budget sets forth four (4) main governmental funds – General, Water & Sewer, BPART and Canal Dredging. It also includes three (3) Capital Reserve Funds – Beach Nourishment, Water and Sewer. The Total Budget is $17,552,213.

Proposed Budget by Fund

                                                           2017                           2018                           2019

General                                          $3,369,711                $3,447,300                $3,446,793

Water & Sewer                             $5,140,804                $5,561,260                $5,320,990

BPART                                            $9,068,606                $5,887,335                 $3,078,146

Canal Dredging                            $2,046,713                $2,551,479                $2,167,214

Capital Reserve                            /                                  $3,430,452                $3,255,657

Total All Funds                             $19,625,834              $20,877,826              $17,268,800

Implementation of 2 cent tax rate reduction
The recommended actions necessary to meet the shortfall of a 2-cent tax rate reduction as directed by the Board of Commissioner at the 21May regular meeting are included in the budget ordinance under consideration at the regular meeting 18 June. A combination of increasing nontax rate generated revenues projections and expenses reductions was used to balance the General Fund budget.

A revenue increase of $40,385 in addition to an expense reduction of $222,146 offsets the 2-cent tax rate revenue reduction of $262,531and balances the proposed budget ordinance in accordance with the Local Government Budget and Fiscal Control Act.

Town Manager Hewett did a presentation that included the following:
    1) Highlights by Fund
    2) What it does
    3) What it doesn’t do
.     4) Capital Improvement Plan
10-year forecast of project costs, approximately $15 million

1. Police Report – Chief Jeremy Dixon

Police Patch
Typical summertime fun at the beach
They have stepped up enforcement of Ordinances
Fireworks are illegal on the island
Jeremy recommended a couple venues to go to instead

Crime Prevention 101 – Don’t make it easy for them
Don’t leave vehicles unlocked
Don’t leave valuables in your vehicles

A reminder of the Town’s beach strand ordinances:
Chapter 90 / Animals / §90.20 / Responsibilities of owners
pets are not allowed on the beach strand except between 5p.m. and 9a.m. daily
dog’s must be on a leash at all times
owner’s need to clean up after their animals
Chapter 94 / Beach regulations / §94.05 / Digging of holes on beach strand
digging holes greater than 12 inches deep without responsible person there
holes shall be filled in prior to leaving
Chapter 94 / Beach regulations / §94.06 / Placing obstructions on the beach strand
all unattended beach equipment must be removed daily by 6:00pm

Pets on the beach strand
Pets – Chapter 90 / Animals / §90.20
From May 20th through September 10th
It is unlawful to have any pet on the beach strand
* During the hours of 9:00am through 5:00pm

Unattended Gear
Ordinance §94.06 was passed on September 14, 2010. All unattended beach equipment must be removed from the beach by its owner or permitted user daily. All unattended personal equipment remaining on the beach between the hours of 6PM and 7AM will be classified as abandoned property and will be disposed of by the Town.

Golf Carts
Golf carts are treated the same as other automotive vehicles. Town ordinances state no parking anytime on OBW. Therefore golf carts are illegally parked when left by any beach access points.

(1) All vehicles must be as far off the public street rights-of-way as possible; and
(2) No vehicle may be left parked on any portion of any roadway; and
(3) No vehicle may be parked on portion of the sidewalk.

2. Presentation of the 2018 Annual Audit Results by Partner Jay Sharpe, CPA, CFE, Rives & Associates – Mayor Pro Tem Fletcher

Agenda Packet –
Draft audit » click here

Item was removed from the agenda

Well another kerfuffle over the audit between David and John. John said that he and members of the audit committee are supposed to meet with David and the auditor before making the presentation. In addition, John said that David instructed the auditor to submit audit to Local Government Commission (LGC) without it being reviewed by audit committee or approved by the BOC’s. David took umbrage to his remarks and adamantly denied that he instructed auditor to bypass normal protocols.

Report –
Finding 2018-001 / Significant Deficiency
A significant deficiency is a deficiency in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

Criteria: The Town should have someone who is familiar with governmental accounting principles that can review its financial statements each year and determine if they have been prepared accurately.

Finding 2018-002 / Material Weakness
A material weakness is a deficiency in internal control such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented or detected and corrected on a timely basis.

Criteria: The Town is not accounting for its finances on a full accrual basis.

3. Discussion and Possible Action on Approval of 2018 Annual Audit Prior to Submission to the LGC – Mayor Pro Tem Fletcher

Agenda Packet –
Draft audit »
click here

Agenda item made academic since auditor already submitted the audit to LGC.

4. Receipt of Inlet and Beach Protection Board Report – Commissioner Freer

Agenda Packet –
May Meeting Update

The Inlet and Beach Protection Board (IBPB) met May 23 and the following issues and topics were addressed:

Status of the Beach and Inlets: Staff provided an overview of conditions and issues relative to the beach strand and inlets. The status of the Florence and Michael remediation project, now known as the Central Reach Reimbursement Project, (CRR Project) including sand sourcing was discussed. Work continues on obtaining easements from East End property owners to allow sand placement in the future from dredging the Lockwood Folly Inlet and crossing. ATM’s sediment modeling report was discussed and will be submitted to the Town on May 24,2019.

Comprehensive Long-Term Plan: Work on the Long-Term Plan continues and was the major thrust of the meeting. Cathy Foerster, AICP, Senior Planner and Facilitator with ATM is facilitating the effort.  The first draft of the plan was reviewed.  The revised draft and project table will be reviewed at our June meeting.

Meetings:  The next IBPB meeting is June 27. The IBPB will be represented at the Brunswick County Shoreline Protection meeting June 5. A member attended the NC Beach, Inlets, and Waterways Association meeting April 29,30.

IBPB Vacancy: A news blast has been sent out soliciting a new member to fill the vacancy on the Board. Interviews will be conducted prior to the June BOC meeting.

Previously reported –
Ordinance 18-02 established the Inlet and Beach Protection Board
The Ordinance requires a written report from this Board

Update –
No issues, accepted report


 Spring is in the air and the Town would like to make our residents and visitors aware of the following information and updates to our beach and inlet management activities:

 • The Town would like to thank the Holden Beach Re-nourishment Association for funding in the amount of $40,000 for recent plantings on the beach, as well as fertilization of the dunes, from inlet to inlet. Vegetation and sand fence are an integral part of growing our dune system. The Town will be conducting additional plantings in the near future with funds allocated in the current fiscal year.

 • When visiting the beach, please help us keep our dune system healthy by staying off the planted areas, the sand fences and the dunes. Our dunes protect the whole island and are a critical storm protection tool!

 • The Town is currently conducting a spring assessment of public walkways for needed repairs. Private walkway owners may want to consider evaluating their walkways as well in preparation for the upcoming season. 

• The Town recently completed our annual beach monitoring survey of the beach. The information from the survey will be presented in the fall as part of the Town’s annual beach monitoring report.

 • The Inlet and Beach Protection Board is currently engaged in the creation of a long-term beach management plan that will be presented to the Board of Commissioners for adoption this summer. Members have also been busy networking at the local, state, and federal level and attending meetings and conferences. The networking has resulted in a proposal from UNCW to study our dune ecosystem and other projects.

 • Total beach strand losses from Florence and Michael are estimated at 1,112,298 cubic yards of sand with a cost estimate of $24,321,099 to replace. Losses from both storms are anticipated to be combined into one remediation project reimbursed by FEMA. We are awaiting approved project worksheets from FEMA, but the Board of Commissioners has approved a contract to begin the sand search required for project construction. 

 • The Town is working with the Corps of Engineers regarding the need for sand placement on the East End from the upcoming Lockwood Folly Inlet Crossing Dredging Project. The Town has also expressed interest in piggybacking on the project to add additional sand if environmental windows permit.

5. Discussion and Possible Action on Lockwood Folly Inlet Dredging – Assistant Town Manager Ferguson
Ordinance 19-09, An Ordinance Amending Ordinance 18-10, The Revenues and Appropriations Ordinance for Fiscal Year 2018 – 2019 (Amendment No. 8)

Agenda Packet –
AIWW/ LWF Inlet Crossing Bend Widener
The Town received an email June 6, 2019 from Brennan Dooley, Project Manager with the Corps. The Corps estimates that there is approximately 135,000 cubic yards of material available to be dredged in the advanced maintenance widener not eligible for federal funding as part of the upcoming AIWW contract.   The Corps’ cost estimate to remove the material and utilize beneficial use beach placement is $1,165,000.

The Town is requesting the Corps include the bend widener as part of their base contract and have funds passed through the State of North Carolina, utilizing the Memorandum of Agreement.     Dr.  Coley Cordeiro with the Division of Water Resources was contacted by the Town to make her aware of our interest in the project. The Town has requested state funding through the NC Shallow Draft Channel and Aquatic Weed Fund in the amount of $776,705 and will need to match with local funding in the amount of $388,295.

Based on the information from Mr. Dooley, the Corps would need to receive all money through the State by June 27th, in order to include the widener as part of their contract.  He also requested a letter of intent from the Town.  To complete this action, $100,000 can be spent from the Lockwood Folly Inlet Dredging Line in the BPART Budget.  The remainder of the funds ($288,295) will require a budget amendment to transfer funds from the Beach Renourishment & Inlet Management Fund to the Lockwood Folly Dredging Line in the BPART Budget.  Due to the timeline, the staff was not able to secure a county funding commitment prior to execution for the local match but has reached out to the County.  We will be asking for 50% reimbursement of the local share ($194,147.50)

Staff recommendation is to approve the budget amendment and the corresponding ordinance.


Moved funds of $228,295

A decision was made – Approved unanimously

Right now, we are committed to the full local funding amount of $388,295. Apparently, we decided to proceed without the County buy in. Traditionally the County goes for 25%, but we are asking for $194,147 or 50%.  David indicated we could pull the plug if County funding is not approved.

6. Discussion and Possible Adoption of Ordinance 19-10, Budget Ordinance for Fiscal Year 2019 – 2020 – Town Manager Hewett 

Agenda Packet –

Water & Sewer5,320,990
Harbor Canal Dredging Special Revenue Fund591,317
Heritage Harbor Canal Dredging Special Revenue Fund517,029
Harbor Acres Canal Dredging Special Revenue Fund1,058,868
Capital Reserve Fund Water26,976
Capital Reserve Fund Sewer44,523
Beach Re-nourishment & Inlet Management Fund3,184,158

The recommended actions necessary for implementation of 2 -cent tax rate reduction included some expense reductions that were questioned by the Board. We had an attempt at some lastminute horse trading over some of the expense reductions but in the end, it was left to the Town Manager to make any necessary adjustments.

Proposed budget balanced with revenues equaling expenses
BOC’s approved the town’s budget ordinance for the upcoming fiscal year

A decision was made – Approved (4-1)

Commissioner Sullivan voted no because he feels they should have lowered the tax rate by 2 cents. He is beginning to sound like “a one-song jukebox” when he keeps arguing that the FEMA reimbursement should have not required us to transfer an additional $250,000 for beach nourishment last year. Although I understand his position I don’t agree and neither do the other Board members. It’s time to move on.

The Town’s $17.3 million-dollar 2018-19 fiscal year budget was adopted as submitted. In previous years the budget message has been accepted as a fait accompli; in other words, the Board has accepted the proposed budget in its entirety. There was a bit more dialogue this year, but still don’t see how things are much different.

Brunswick County to keep 48.5-cent tax rate in budget
Brunswick County will keep its tax rate at 48.5-cents per $100 of property valuation rather than lower it to a revenue neutral rate of 45.05-cents, which is possible based on an increased tax base from the 2019 revaluation. Instead, the extra revenue will help the county increase funding for public safety, storm resiliency, employee retention and also pay for the $152-million school bond projects approved by voters in 2017.
Read more » click here

Ann Hardy / County Manager
The county is implementing the first of 3 phases of voter approved school general obligation bonds that totaled $152 million.  The first phase of the school bond debt service has added $5.6 million to the county’s FY 20 budget.  The second phase to be issued next year is $5.9 million and the final phase is $6.4 million.  Fortunately, due to planning on the part of the County Commissioners and the Board of Education the impact to the taxpayers will be lessened with the timing of the phases to coincide with payoff of the 1999 school bond.  I believe that by the county holding the tax rate the same this year, the county will be positioned to support the voter approved school bond without an increase in the county tax rate.

7. Discussion and Possible Action – Construction Management Services of the Vacuum Sewer System #4 Upgrade Status Report – Public Works Director Clemmons

Agenda Packet – background information not provided

Previously reported – March 2019
New system is up and running without any issues. Met with engineers and prepared punch list items necessary for project completion. He now anticipates project will be completed within the next fourteen (14) days.

Previously reported – April 2019
Leo Green from Green Engineering, the firm used for construction management services, gave the report. They were able to meet the target date for beginning operations there. Punch list items necessary for project completion took longer than expected and pushed them past scheduled completion date. Project has been completed and they have received the final certificate of occupancy.

Previously reported – May 2019
Wait, What? It was my understanding that this was put to bed last month. Chris is still talking about punch list items being completed.

Update –
Not for nothing but why are we still talking about this?
They agreed that they could finally put this to bed.
This time is different – No, really

Caveat – we may need to do something with ventilation system to improve the cooling inside the building

8. Discussion and Possible Approval of Agreement between the Town and Green Engineering for Engineering Services for Structural and Mechanical Modifications to Vacuum Sewer Pump Station #3 – Public Works Director Clemmons

Agenda Packet –
This memo recommends and presents for the Board of Commissioners’ consideration the agreement for structural and mechanical work to sewer lift station #3 as outlined in Alterative #2 of the Holden Beach Sewer Study completed by McGill Associates in April 2017. Work to also include evaluate, design and construction of possible force main interceptor at Ocean Boulevard West and Seagull Street.

Approval of the agreement will provide all engineering services required in the amount of $311,805.

Previously reported – April 2019
To be clear, this is strictly for engineering services. The Board needs to select a firm based on qualification criteria only; they selected Green Engineering for Sewer System #3 upgrade. Green Engineering will provide all engineering services required to construct a vulnerability reducing structure of Lift Station #3. The engineer firm is responsible for the design, bid, and construct process. The Board authorized the Town Manager to negotiate a contract with the selected engineering firm.

Update –
Green Engineering was awarded the $158,000 contract for Sewer System Engineering to Sewer Pump Station Number 4 in December of 2017. Green Engineering was just awarded the $311,805 contract for Sewer System Engineering to Sewer Pump Station Number 3. You may ask yourself: Why is there an additional $153,805
in cost only eighteen (18) months later? The explanation given was that this station is only sixteen (16) feet from adjacent property and will require additional acoustic engineering. Due to the station location it is different from the first project and will have a significant higher cost to build. Leo when asked how much more threw out a 25% more number just as a ballpark figure. Yikes!

A decision was made – Approved unanimously

9. Discussion and Possible Action on Proposed Ordinance for Maximum House Size Construction – Planning Director Evans

Agenda Packet –
The Planning Board has approved a proposed ordinance change for consideration by the Board of Commissioners. As you are aware, Commissioners have voiced some concerns over possible future and present issues related to homes that are so large that they pose an impact to the quality environment that the Holden Beach wishes to portray.

This ordinance has been vetted by the planning Department and is similar to other beach town regulation pertaining to the same issues.

Proposed Zoning Ordinances Changes

    • Maximum House Size of 6,000 square feet
    • Progressive Setbacks
    • Protection of Storm Water Discharge Through Reduction
    • Traffic Reduction
    • Reduced Parking Density
    • Reduction of Trash Refuse
    • Improve Quality of Life
    • Increase Lot Open Space
    • Decrease Potential Secondary Storm Debris

Clear, concise, easily understood presentation by Timbo. This has been a major issue for years. He said that he attempted to be fair and equitable for everyone. Well thought out, benchmarked other beach town regulations and the Planning Board has already signed off on the proposal. Proposal would not be changing the dynamics of what has been done before; but homes will fit better on the lots now. Next step is for staff to put this into an Ordinance format.

A decision was made – Approved unanimously

10.  Community Rating System Update – Planning Director Evans

Agenda Packet –
The CRS evaluation will be June 13, we will be providing a brief report on the evaluation and any feedback we get from The CRS representative.

Auditor informed them that we had one of the lowest scores that he had ever seen. That’s a good thing! Kudos to Tim and his staff. Timbo said that he has worked very hard to get our rating lower. As a result, flood insurance premium rates are discounted to reflect the reduced flood risk. Unfortunately, they have changed the rules. It will require us to get very tough if we want to even retain our current score.

Community Rating System (CRS)
The National Flood Insurance Program’s (NFIP) Community Rating System (CRS) is a voluntary incentive program that recognizes and encourages community floodplain management activities that exceed the minimum NFIP requirements.

As a result, flood insurance premium rates are discounted to reflect the reduced flood risk resulting from the community actions meeting the three goals of the CRS:
Reduce flood damage to insurable property;
    2) Strengthen and support the insurance aspects of the NFIP, and
.     3)
Encourage a comprehensive approach to floodplain management.

For CRS participating communities, flood insurance premium rates are discounted in increments of 5% (i.e., a Class 1 community would receive a 45% premium discount, while a Class 9 community would receive a 5% discount (a Class 10 is not participating in the CRS and receives no discount)). The CRS classes for local communities are based on 18 creditable activities, organized under four categories:
Public Information,
.     2)
Mapping and Regulations,
.     3) Flood Damage Reduction, and
Flood Preparedness.

National Flood Insurance Program Community Rating System
For more information » click here

National Flood Insurance Program CRS Coordinator’s Manual   
OMB No. 1660-0022 / Expires: March 31, 2020
For more information » click here

11. North Carolina Coastal Federation Seminar Related to GenX and Emerging Industrial Contaminants, Discussion – Commissioner Sullivan

Agenda Packet –

While studying the Cape Fear River in 2013, NC State University professor, Dr. Detlef Knappe, and his colleagues discovered high levels of industrial chemicals, including one called ‘GenX’. Working with scientists at the Environmental Protection Agency (EPA), Dr. Knappe’s team reported their findings to a scientific journal. Subsequent media reports brought the issue to the attention of North Carolina state officials. As part of the 2018-2019 fiscal year budget, the NC General Assembly awarded the NC Policy Collaboratory at UNC about $5 million to work with scientific experts to conduct baseline water- and air-quality testing for PFAS compounds, including GenX. The funds are shared among a network of more than 20 researchers at universities across North Carolina. This research model is the first of its kind for any state in the United States to begin studying the occurrence, impacts and removal of PFAS in our environment.
For more information » click here


For more information » click here


12. Discussion and Possible Nomination of Member to Fill Vacancy on the Inlet and Beach Protection Board– Town Clerk Finnell

Agenda Packet –
Timothy Gibble and Phillip Caldwell are interested in filling the vacancy on the Inlet & Beach Protection Board. They are both scheduled to be interviewed at the June 18th Special Meeting and their information is in the meeting packet.  Irvin Woods has also expressed interest in the position. He has already been interviewed by the Board.

The Board voted by ballot and selected Dr. Timothy Gibble to fill the vacancy.

13. Discussion and Possible Scheduling of a Date to Interview People Interested in Filling Vacancies on the Planning & Zoning Board, Board of Adjustment and Parks & Recreation Advisory Board

Agenda Packet –
There are terms expiring on the Planning & Zoning Board, Board of Adjustment and Parks & Recreation Advisory Board. I have contacted the members eligible to serve again and they are all interested in serving another term. Stephen Veenker has served his maximum amount of terms on the Board of Adjustment. I recommend the Board hold interviews on July 16th at 6:45p.m. for people interested in serving on these boards.

A decision was made – Approved unanimously

Volunteers needed to fill vacancies on the two boards. The Town is always looking for people to volunteer for their various boards and committees. If you are interested, submit a resume form to heather@hbtownhall.com.

14. Discussion and Possible Approval of Updated Records Retention and Disposition Schedule: General Records Schedule for Local Government Agencies – Town Clerk Finnell 

Agenda Packet –
At the March meeting of the Board of Commissioners, the Board voted to have staff develop the new Records Retention and Disposition Schedule, including the discretionary time periods and to inform the Board of what those discretionary periods, are once they were decided.         ·                               

The proposed schedule, with minimum retention period guidelines for items requiring definition of when reference value ends, is included in the Board’s packets for review. Staff recommends the Board approve the schedule and allow the staff to make any adjustments to the time periods defining when the reference value ends as they find necessary during daily operations.

The suggested motion is to approve the schedule and allow the staff to enforce internal policies setting minimum retention periods for the records that DNCR has scheduled with the disposition instruction ‘”destroy when reference value ends.”

Retention Schedule » click here

A decision was made – Approved unanimously

15. Town Manager’s Report

Roadway Work
Previously reported April 2019
Highland Paving was awarded the $96,000 contract for roadway work for the maintenance of three streets on the island, they are Sand Spur, Sand Piper, and Sand Dune.

Update –
Highland Paving has completed the maintenance of existing streets on the island.
This is the fourth year in a ten-year program to repair the island streets.

External Employee Review
Previously reported – April 2019
Town Manager Hewett said that they had already engaged the MAPS Group. The process has been started but he anticipated that it would take the better part of three to four months before they had the completed report.

The Management and Personnel Services Group – MAPS – is a team of consultants specializing in human resource management and development.
For more information » click here

Update –
Evaluation of compensation package and job descriptions should be completed shortly. After Town Manager reviews report it will be presented to the BOC’s.   

 FEMA / Storm Events
Two FEMA hurricane damage reimbursement programs being worked simultaneously
Cat G Project Worksheets completed and in queue
Florence 990k cubic yards; 560k cubic yds from CRP
Michael 533k cubic yards; 303k cubic yds from CRP
We are talking about an amount in the $20 million-dollar range
We are in the process to identify locations where we can get more sand from
Also working to get permit updates

Previously reported – June 2018
The Audit Committee selected the firm RSM from Morehead City for the Internal Control Review.

Update –
Status of final report still unknown
Initiated activities to address deficiencies
LGC memo provides guidance for next year’s audit
* Specifically addresses issues raised by RSM
Will follow LGC guidance

Canal Dredging Project
Previously reported December 2017
Resolution 17-10, Water Resources Development Grant ($1,439,922)
The grant is good for two years and will accelerate our current dredging schedule. Each canal will be responsible for paying for their dredging project costs upfront. It is a reimbursement grant which means we do not receive the funds from the state until after satisfactory completion of the project.

Update –
Received final reimbursement
A few punch list items remain to be completed

16. Executive Session Pursuant to North Carolina General Statute 143-318.11(A)(516. Executive Session Pursuant to North Carolina General Statute 143-318.11(A)(5) To Establish or Instruct the Staff or Agent Concerning the Negotiation of the Price or Terms of a Contract Concerning the Acquisition of Real Property

No decision was made – No action taken

17. Executive Session Pursuant to North Carolina General Statute 143-318.11(A)(3) To Consult with the Attorney

Town Attorney Noel Fox tendered her resignation
A search will begin to hire a new attorney as soon as possible

Previously reported February 2016
Noel Fox of Craige & Fox was selected as our new town attorney
They terminated the interim attorney agreement and hired a permanent attorney
Noel has municipal law experience and her family owns property on Holden Beach

General Comments –

There were eighteen (18) members of the community in attendance

The next BOC’s Regular Meeting has been rescheduled to the third Tuesday of the month, July 16th

Meeting Agenda
Yet another marathon session, the meeting ran for almost three (3) hours

Loose Ends:
Chapter 50: Solid Waste
Rental properties have specific number of trash cans based on number of bedrooms.
Enforcement fines to those not following the yard waste requirements
Enforcement fines for those placing trash on the ground or on top of trash containers
Enforcement and communication reside with the town staff to determine
Examine the possibility of providing a rollout program in addition to rollback.

We were told protocols would be established, communication to the public would be made, followed by enforcement. It’s June already, when were they planning to do these tasks?


Local governments must balance their budget by a combination of the following:
. 1)
Raising taxes
. 2)
Cutting spending
. 3)
Operating more efficiently

Ensuring that government commitments are in line with available resources is an essential element of good governance.

The Town Manager’s proposed budget is due by June 1st
Commissioners must adopt budget no later than July 1st for the next fiscal year
Adopting the annual budget is a primary responsibility of the Board

Budget Meeting Schedule / 2019

  • 16 January BOC’s Workshop Goals & Objectives
  • 05 February BOC’s Workshop Goals & Objectives / Capital Programs
  • 15 February Canal Dredging Working Group / PRAB / IBPB
    . * PRAB – Parks & Recreation Advisory Board
    . * IBPB – Inlet & Beach Protection Board
  • 22 February Departments Input to Manager
  • 7 March BOC’s Workshop Revenues & Expenses
  • 21 March BOC’s Workshop Revenues & Expenses
  • 28 March BOC’s Workshop Revenues & Expenses
  • 12 April BOC’s Workshop Revenues & Expenses
  • 19 April BOC’s Workshop Revenues & Expenses
  • 6-10 May Budget Message
  • 18 June Public Hearing
  • 18 June Regular BOC’s Meeting – Ordinance Consideration
  • 1 July Budget adopted (No Later Than)

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