08 – Town Meeting

Lou’s Views

“Unofficial” Minutes & Comments

BOC’s Emergency Meeting 08/07/20

Board of Commissioners’ Agenda Packet » click here NA

Audio Recording » click here

1. Receive an Update on Current Recovery Operations and Consider Any Required Budgetary Actions Necessary to Respond Thereto – Mayor Holden

Agenda Packet – background information not provided

Previously reported – August 2019
MultiJurisdictional Disaster Debris Agreement
The Town is a member of the Brunswick County Multi-Jurisdictional Disaster Debris Agreement. Currently, the contract is with Crowder Gulf. Beginning September 15, 2019, the county’s new contract will take affect with Southern Disaster Recovery (SDR) as the primary contractor and Ceres Environmental as the secondary.

Per the Brunswick County Background Information: The disaster debris management contract is a pre-positioned contract with no funding associated with the contract for the purpose of assisting the county in the event of a disaster such as a hurricane, tornado, or earthquake. Six proposals were received in response to the request for proposals for disaster debris management services. There are numerous services and equipment priced in the bids and no one company was low bidder on all items. A weighted formula was used to determine the overall best proposal for the county with consideration to other items and services included with the proposal. Using this formula SDR scored the highest number of points and Ceres with the second highest number of points. References from the industry were consulted and gave favorable recommendations for SDR and Ceres.

If the Town would like to continue to be a member of the agreement, we will need to execute the paperwork to participate. Brunswick County’s bid tabulation is included detailing the scoring criteria. Staff recommends the Town continue to participate in the Brunswick County Multi-Jurisdictional Disaster Debris Agreement and that Town Manager Hewett is authorized to execute any paperwork on behalf of the Town, subject to final approval of the contracts by the Town Attorney.

County has changed contractor and we have an opportunity to piggyback on the County contract. Reimbursement rates are established by FEMA and the contract locks the vendors into a price. It provides the same level of service as if we the primary contract holder. It’s a no brainer.

A decision was made – Approved unanimously

Update –
The Mayor gave a brief summary regarding the condition of the island

The Town Manager addressed financials, specifically three (3) budget amendments as follows:
.   1 ) Ordinance 20-12, Activate contract that is already in place for  of disaster debris
.     a)
They will not make transfer of funds as budgeted to the Beach & Inlet Capital          .         Reserves Fund
.     b)
Instead they are reprograming the $267,000 which will be used for the projected      .         expenses of the contract
Most of the damage is primarily on the canal streets
Island wide debris removal with the exception of our gated communities
.       •
They are researching this since the gated communities are part of the municipality
.   2)
Ordinance 20-13, Appropriate $42,000 from BPART funds for debris removal on the        beach strand
.   3)
Ordinance 20-14, Restore the dunes with sand fencing and vegetation to damaged     .        areas island wide at a cost of $629,000

Ordinance 20-12
Moved funds of $267,603 / beach nourishment
From Revenue account #10.0410.9900 to Expense account #10.0580.4500

Ordinance 20-13
Moved funds of $42,000 / debris removal
From Revenue account #50.0399.0000 to Expense account #50.0710.1801

Ordinance 20-14
Moved funds of $629,400
From Revenue account #50.0399.0000 to Expense accounts
#50.0710.4700 /  $153,400 / sand fencing
#50.0710.1700 / $476,000 / beach vegetation

No federal declaration was made, so we are working with our money
Reimbursement is uncertain
The Board passed three budget amendments for a total expense of $938,000

A decision was made – Approved unanimously

Breaking News –
Debris removal for items resulting from Hurricane Isaias will be conducted island wide, including the gated communities. The contractor will be collecting debris through August 25th, so please place your debris curbside in a timely manner. In order to expedite the removal process, follow the rules on sorting. Click here to view the guidelines.

BOC’s Special Meeting / Public Hearing 08/18/20

Board of Commissioners’ Agenda Packet » click here NA

Audio Recording » click here

1. Public Hearing: To Hear Public Comments Regarding Amendments to The Holden Beach Code of Ordinances, Section 157 – Zoning Code (Ordinance 20-11)

Agenda Packet – background information not provided

There were no comments

BOC’s Regular Meeting 08/18/20

Board of Commissioners’ Agenda Packet click here

Audio Recording » click here

1. Engineer’s Report on Potential Paving Costs for Sea Gull Street, Deal Street and Canal Street – Shane Lippard, Right Angle Engineering (Town Manager Hewett)

Agenda Packet –
Engineering Report
For more information » click here

The Town of Holden Beach proposes to pave three existing roads within the Town limits; Seagull Drive, Deal Drive, and Canal Drive. The three streets were created from different property subdivisions that occurred decades ago. Many houses have been constructed over the years along the roads and continue to do so. The roads are primarily compacted soil with some stone that has be placed over the years. The lots were platted, and roadways constructed prior to 1988 on Seagull and Canal, while Deal was constructed under State Stormwater permitting rules. There are existing water and vacuum sewer service mains serving the lots. We would recommend adding ABC base course stone, asphalt pavement, and limit the amount of impervious driveway surfaces. We have provided overall project cost estimates for each road and are included in the figures. Seagull Drive is estimated to be $145,000; Deal Drive is estimated to be $65,200, and Canal Drive is estimated to be $80,962. Total project costs are estimated to be $291,151.

Previously reported – July 2020
Discussion and Possible Direction to Staff to Obtain Probable Costs for the Paving of Sea Gull Street, Deal Street, and Canal Drive – Commissioner Murdock

Agenda Packet –
Deal and Seagull Streets are “Town” streets but are currently unpaved. They are in bad shape with very  little to work with from a maintenance perspective.  New construction has populated these streets to a point where owners are seeking a remedy to improve the streets. Town practice provides for a petition process to occur but an estimate for constructing suitable improvements needs to be obtained prior to a more formal undertaking.

Request the Board of Commissioners direct the Town Manager to obtain a preliminary engineering cost estimate necessary to improve Deal and Seagull Streets. At a minimum – improvements evaluation should address coquina/marl, gravel, and full paving options in addition to any other considerations that are relevant.

NC Chapter 160A, Article 10
160A-216.  Authority to make special assessments.
Any city is authorized to make special assessments against benefited property within its corporate limits for:

(1) Constructing, reconstructing, paving, widening, installing curbs and gutters, and otherwise building and improving streets;

§160A-217.  Petition for street or sidewalk improvements.
(a) A city shall have no power to levy special assessments for street or sidewalk improvements unless it receives a petition for the improvements signed by at least a majority in number of the owners of property to be assessed, who must represent at least a majority of all the lineal feet of frontage of the lands abutting on the street or portion thereof to be improved. Unless the petition specifies another percentage, not more than fifty percent (50%) of the cost of the improvement may be assessed (not including the cost of improvements made at street intersections).

For more information » click here

Added Canal Drive to agenda item, they discussed adding other streets too
Board approved getting engineering cost estimate for the three (3) streets listed
A decision was made – Approved unanimously

Update –
Shane Lippard of Right Angle Engineering made the presentation. He reviewed the engineering report summary conclusion and responded to the Board’s questions. Town Manager proposed that the Town take the lead by submitting the petition for the improvement. That way they only need the property owners consent to proceed.

A decision was made – Approved unanimously

2. Discussion and Possible Approval of the Southern Disaster Recovery Contract – Public Works Director Clemmons

Agenda Packet –
The Town previously entered into a Multi-Jurisdictional Disaster Debris Management contract with Southern Disaster Recovery in 2019. It now appears that local landfills are nearing capacity as shown by the Brunswick County Landfill Disposal Efficiency Report (attached). The contractor may be required to haul debris for longer distances than covered by the terms of the original contract .

The Town will need to amend the original contract to accommodate the longer distance. The proposed amendment is attached.

Amendment to Contract
For more information » click here

Update –
Contractor wants to increase their charges because the local landfills are nearing capacity which will require the contractor to haul debris for longer distances than agreed to. Chris basically took the position that we do not have a lot of squiggle room and we need to accept the proposed contract. Commissioner Sullivan did not agree, he questioned whether the current contract has any provisions that allows them to make revisions to the contract. Commissioner Kwiatkowski inquired, what was the percentage of the rate increase? They agreed to have our attorney look at contract to determine our obligations.

No decision was made – No action taken

Well this is very disappointing

Town staff was not prepared to answer two fundamental questions:
Are their provisions for a rate increase?
What is the proposed percentage increase?
How do you bring this new contract to the Board without knowing the answers?

3. Update on Current Recovery Operations – Mayor Holden

Previously reported –
According to Holden Beach’s State of Emergency Amendment No. 3, Hurricane Isaias caused extensive damage to beach accesses and significant erosion of the dune and vegetation system

Update –
We are in pretty good shape, particularly compared to our neighbors
Thanked everyone involved – for their efforts
The streets are all cleared and open with no standing water issues
Debris removal for items is ongoing island wide
Contractors are all backed up so if you need work done call and get into the queue
Rentals are extraordinarily strong and rental season will extend well into the fall
Not everyone happy about mandatory evacuation decision for non-residents
Alan said they do the best they can

¯\_(ツ)_/¯ Well, you just can’t please everyone!

Previously reported – 2019
Mayor’s Comments
The Town’s Emergency Management Team continuously reviews Town ordinances and our Emergency Plan to ensure compliance with State and Federal laws, guidelines and practices and investigates methods to implement updated information into our plan. The Team also works closely with the County’s Emergency Team and attends their conferences and training opportunities.  

Hurricane Season Information
Please remember that we are entering the high-risk part of hurricane season. Be sure you have your emergency plan of action prepared and know how to carry out your plan if and when action is needed.

Remember mandatory evacuations are “mandatory”. Everyone will be required to leave. Water and sewage services may be shut down by the Town. BEMC may turn off the power.

Make sure you have your vehicle decals in place. The decals are necessary for re-entry to the island in the event of an emergency situation that restricts access to the island. 

During an emergency, email updates will be issued. 

Being prepared is key to making it through the season.

HURRICANE ISAIAS: Did North Carolina underestimate the storm?
Isaias, which strengthened to a hurricane just before making landfall late Monday, hit Brunswick County on a full moon at high tide
Holden Beach Mayor Alan Holden knew his evacuation order was not going to be popular. Like many North Carolina beach towns, summer renters are the lifeblood of the local economy. But as Tropical Storm — later Hurricane — Isaias spun off the Florida coast with a potential path that could bring it close to Southeastern North Carolina, Holden ordered all visitors out of his Brunswick County beach town by 7 p.m. Saturday. Holden Beach was one of only a few communities along the coast — one of the others being the neighboring town of Ocean Isle Beach — to order a mandatory evacuation of non-residents as Isaias approached the Tar Heel State. “Yep, a lot of heat,” the mayor, chuckling, said Wednesday morning about his order. “A lot of heat.” But no one is second guessing Holden’s decision now after Hurricane Isaias slammed into the Brunswick County coast on a full moon at near high tide, pummeling beaches and low-lying areas with powerful wind gusts and 5-foot storm surge that sent sand washing into streets and tossed boats around like rag dolls. Holden Beach didn’t escape unscathed, Holden said, with broken docks and rising waters in its canal systems. But it could have been potentially a lot worse if his island was full of vacationers who don’t know what to do in a hurricane situation. “Blame it on a lifetime of experience and a whole lot of luck,” said the mayor, whose family founded Holden Beach. “We lived real good this time, thank the Lord, but do feel for our neighbors in Ocean Isle Beach and Oak Island.”
Read more » click here

4. Discussion and Possible Action on Ordinance 20-04, An Ordinance Amending the Holden Beach Code of Ordinances, Chapter 157: Zoning Code – Inspections Director Evans

Agenda Packet –
Ordinance  20-04,  An  Ordinance  Amending  the  Holden  Beach  Code  of  Ordinances, Chapter 157: Zoning Code

At the July Board of Commissioners’ meeting, Inspections Director Evans agreed to report back to the Board at the August meeting with his suggestion on final language for Ordinance 20-04. He will provide information for the Board’s discussion at the meeting. Before the ordinance can be approved, a public hearing would need to be scheduled.

Previously reported – June 2019
Agenda Packet –
The Planning Board has approved a proposed ordinance change for consideration by the Board of Commissioners. As you are aware, Commissioners have voiced some concerns over possible future and present issues related to homes that are so large that they pose an impact to the quality environment that the Holden Beach wishes to portray.

This ordinance has been vetted by the planning Department and is similar to other beach town regulation pertaining to the same issues.

Proposed Zoning Ordinances Changes

      • Maximum House Size of 6,000 square feet
      • Progressive Setbacks
      • Protection of Storm Water Discharge through Reduction
      • Traffic Reduction
      • Reduced Parking Density
      • Reduction of Trash refuse
      • Improve Quality of Life
      • Increase Lot Open Space
      • Decrease Potential Secondary Storm Debris

Clear, concise, easily understood presentation by Timbo. This has been a major issue for years. He said that he attempted to be fair and equitable for everyone. Well thought out, benchmarked other beach town regulations and the Planning Board has already signed off on the proposal. Proposal would not be changing the dynamics of what has been done before; but homes will fit better on the lots now. Next step is for staff to put this into an Ordinance format.

A decision was made – Approved unanimously

Previously reported – October 2019
Agenda Packet –
Attached is the proposed ordinance for maximum house size construction that Inspections Director Evans sent to Attorney Fox for review per the Board’s direction. Attorney Fox suggested that the new attorney selected by the Board have the opportunity to review it before action is taken. If the Board agrees a motion to send it to the new attorney should be made.

New Town attorney will work on language that is both lawful and enforceable.
Consensus of the Board is to put item on the agenda at the November Regular Meeting

Previously reported – January 2020
Agenda Packet –
Attached is a presentation provided by Inspections Director Evans at a previous meeting. Based on the presentation, the Board directed him to prepare an ordinance around his description for house size limitation and provide it to the attorney before it is presented to the Board for review. The item is on the agenda for the attorney to issue comments and guidance to the Board

Item was removed from the agenda yet again

Previously reported – February 2020
Agenda Packet –
The Board directed Inspections Director Evans to prepare an ordinance around his description for house size limitation and provide it to the attorney before it was presented to the Board for review. Attorney Carpenter has advised me that she does not have any concerns with the ordinance prepared by Inspections Director Evans. It is enclosed for your review.

We have been working on this issue for at least the last five (5) years. Timbo did not make slide presentation since he has made this same presentation numerous times already. The abridged version is simply that you can’t build as big a house that you could before. State statutes require that the governing board hold a public hearing prior to the adoption, amendment, or repeal of any ordinance regulating development. Therefore, it was decided to schedule a Public Hearing before the next Regular BOC’s meeting so they can adopt the Ordinance.

A decision was made – Approved unanimously

Previously reported – July 2020

Agenda Packet –
. (D) Dimensional requirements R-1.

.     (1) Lot area. Minimum required:
.        (a) For a one-family dwelling,5,000 square feet.
.        (b) For a two-family dwelling, 7,500 square feet.
.     (2) Lot width. Minimum required: 50 feet.
.     (3) Front Yard Setbacks per structure size:
.            <4000 Square Feet Minimum Required: 25 Feet
.            4000 < 5000 Square Feet Minimum Required: 30 Feet
.            5000 > 6000 Square Feet Minimum Required: 35 Feet
.    (4) Side Yard Setbacks per Structure Size:
.           4000 Square Feet Minimum Required: 5 feet
.           4000 < 5000 Square Feet Minimum Required: 7 Feet
.           5000 > 6000 Square Feet Minimum Required:10 Feet
.        (a) Open porches, decks, or overhangs shall not extend into minimum setbacks
.    (5) Rear Yard Setbacks Per structure S1ze
.            <4000 Square Feet Minimum Required: 20 Feet
.            4000 < 5000 Square Feet Minimum Required: 25 Feet
.            5000 > 6000 Square Feet Minimum Required: 30 Feet
.    (7) Lot coverage.
.       (a) Lot coverage of main structure shall not exceed 30% of the platted lot. If structure is 4000 square feet or greater then lot coverage cannot be greater than 25 percent. If structure coverage is 5000 square feet or greater lot coverage is limited to 20 percent.
.   (12) Minimum floor area of building 750 square feet of heated space.
.       (a) Maximum Structure Size of any dwelling shall be 6000 Square Feet
.   (13) Open uncovered stairs, not including any deck or landing at porch level, may project up to ten feet into the required front or rear yards of structures <4000 Square Feet, but not both.

Proposed Ordinance » click here

They didn’t make a decision at this meeting because they needed clarification regarding square footage verbiage, otherwise we are good to go. Request was made for Inspections Director Evans to bring back to the Board at the next Regular Meeting.

No decision was made – No action taken

Oak Island leaders tackling issue of ‘mini-hotels’
Some Oak Island leaders are again tackling the complex issue of when a one- or two-family dwelling becomes not just a house but, as they call it, a “mini-hotel.” The question has vexed coastal communities that are economically dependent on short-term rentals for years. The concerns include noise, overcrowding, parking, fire safety and the general use of “single-family” residential areas. One and two-family dwellings are exempt from state fire codes. The question has become “What constitutes a single-family dwelling, versus a small hotel?” Earlier local attempts to limit the number of bedrooms or bathrooms were squashed by the state General Assembly. House sizes in most residentially zoned areas of Oak Island are restricted to 4,000 square feet unless the applicant obtains a special use permit, which puts the cap at 5,000 square feet. Local leaders have also included off-street parking requirements in an effort to limit so-called “mega-houses.” The results are a mixed bag. A quick look at a popular short-term rental website showed several houses – including at least one built in the past year – offering 19 or more beds. Oak Island Mayor Ken Thomas said he’s seen places stating they could sleep more than 20 people. “Some of them sleep up to 38,” he said. “I want the builders to build,” Thomas said. “But we have to have integrity, safety and morality, and put sprinkler systems in these larger houses.” Oak Island’s unified development ordinance (UDO), adopted in October 2018, states that temporary rental “for the occupancy of more than 14 individuals shall be without further administrative action immediately thereby classified as a hotel/motel use of property and considered a non-permitted use in that residential district…” “The reason it continues is the failure of code enforcement to act,” said Planning Board Chairman Bob Carpenter. He raised the issue at the June meeting. Thomas said regardless of the 14-person limit, the town should consider requiring fire suppression systems in larger houses, especially those at the ends of the water system where fire hydrant flows can be half or one-third the available water along most of the rest of the town. “I want to see build-out,” Thomas said. “But I also want to see safety.” Development Services Director Steve Edwards said town officials are compiling lists of short-term rentals and their advertised occupancy. Those built after the UDO was adopted in October 2018 are required to comply with the 14-person limit, he said. “There is action on these properties,” he said. There is a balance between long- and short-term rentals and the town cannot be more restrictive than state rules, said Edwards.
Read more » click here

Update –
Timbo clarified that square feet by definition should read gross floor area. He also pointed out that the proposed changes to the Inlet Hazard Areas by the Coastal Resource Commission (CRC) made clear their intention to restrict dwellings to a maximum structure of 5,000 square feet. Request was made for Inspections Director Evans bring a final version with the changes that they discussed to the next Regular Meeting.

A decision was made – Approved unanimously

5. Discussion and Possible Action on Ordinance 20-11, An Ordinance Amending the Holden Beach Code of Ordinance Title XV: Land Usage (Ordinance cannot be adopted until after 24 hours from the time of the public hearing) – Inspections Director Evans

Agenda Packet –
Ordinance 20-11, An Ordinance Amending the Holden Beach Code of Ordinances, Title XV: Land Usage

As previously discussed, new regulations on remote meetings include a provision to allow public hearings to be held during an authorized remote meeting, but there is an added requirement for written public comment. A local board may conduct any public hearing required or authorized by law during a remote meeting, but the board must allow written comments on the subject of the public hearing to be submitted between publication of the notice and 24 hours after the public hearing.

The Town is not technically meeting remotely since the Board is in attendance at Town Hall, but since the public is not, we should abide by the new regulation. I recommend the Board recess to a date/time certain or wait until the next meeting to vote on the ordinance in order to accommodate this new regulation.

Update –
Housekeeping item
They just had the Public Hearing, so they can proceed with Ordinance adoption
Unable to approve tonight
They are required to wait twenty-four (24) hours after the Public Hearing

 A decision was made – Approved unanimously

6. Discussion and Possible Selection of a Firm to Perform a System Development Fee Study – Town Manager Hewett

Agenda Packet –
The Town solicited proposals from qualified professionals to update our Water & Sewer System Development Fee Analysis. Two firms submitted proposals: The Wooten Company, an engineering firm and Raftelis, financial professionals.

The proposals are included in theBoard’s packets for your review. Staff seeks guidance on the Board’s preferred firm.

System Development Fee Study – Proposal 1 / Raftelis
For more information » click here

System Development Fee Study –
Proposal 2 / The Wooten Company
For more information » click here

Update –
Request was for qualifications only, that is why there is no cost in their proposals. Brief discussion, consensus was this was more of a financial rather than an engineering issue. Board directed the Town Manager to proceed to get a proposed contract from Raftelis the financial firm that responded.

A decision was made – Approved unanimously

7. Discussion and Possible Approval of Resolution 20-06, Resolution Regarding the General Federation of Women’s Clubs of Holden Beach’s Recognition of the 100th Anniversary of the Passage of the 19th Amendment Providing Women the Right to Vote – Town Manager Hewett

Agenda Packet –


WHEREAS, The 19th Amendment recognized the significance of women’s suffrage, which when ratified in 1920, affirmed the citizenship of more than 26 million women and granted them a mechanism to empower themselves, their families, and their communities; and

WHEREAS, The 19th Amendment was ratified on August 18, 1920; and

WHEREAS, The year 2020 marks the 100th anniversary of the passage of the 19th Amendment and offers an unparalleled opportunity to commemorate a milestone of democracy .

NOW THEREFORE BE IT RESOLVED, that the Town of Holden Beach is proud to recognize that the ratification of the 19th Amendment marked the end of a three-generation struggle to win the right to vote, for women; and

BE IT ALSO RESOLVED, that the Town of Holden Beach supports GFWC (General Federation of Women’s Clubs) of Holden Beach’s celebration of the 100th Anniversary of women winning the right to vote.

Update –
In a week marking the hundredth anniversary of the 19th Amendment, which gave women the right to vote, the Town is giving recognition to this important milestone.

A decision was made – Approved unanimously

8. Discussion and Possible Approval or Resolution 20-07, Resolution Approving BB&T Signature Card – Town Manager Hewett

Agenda Packet –

WHEREAS, the Town of Holden Beach currently holds accounts with BB&T; and

WHEREAS, the Town of Holden Beach and BB&T requires approval of the signatures to be placed on the BB&T Signature Card.

NOW THEREFORE, BE IT RESOLVED by the Holden Beach Board of Commissioners that Mayor J. Alan Holden, Mayor Pro Tern Gerald Brown, Town Manager David W. Hewett and Budget & Fiscal Analyst Daniel McRainey be designated as the official signatories for the Town of Holden Beach’s BB&T account.

BE IT FURTHER RESOLVED that the official signatories selected visit the Holden Beach branch of BB&T to sign the necessary official paperwork .

Update –
Housekeeping item – update of signatories

A decision was made – Approved unanimously

9. Clarification of Storm Debris Pickup for Gated Neighborhoods – Commissioner Kwiatkowski

Agenda Packet –
background information not provided

Originally it was announced that they would provide island wide debris removal with the exception of our gated communities. This is not a Town decision but rather it is a FEMA requirement for reimbursement.  The gated communities can move debris to the public rights-of-way outside of the gated community. Although that does not seem to be practical or viable on our island. The Board decided and announced debris removal will be conducted island wide, including the gated communities. We will not be reimbursed for debris removal from the gated communities. To be clear,  the Board will need to decide on a case by case basis for each storm event whether to pay for debris removal in the gated communities.

  • 10. Discussion and Possible Approval to Change Regular Meeting Starting Time – Commissioner Kwiatkowski
  • Item was added to the agenda

    Proposal was to make the Regular Meeting starting time earlier during the period when public attendance is prohibited. Change is contingent on that it is acceptable to the Town staff; the motion is to move future meetings to 5:00pm.

    A decision was made – Approved unanimously

11. Town Manager’s Report

Mosquito Control
Current EPA protocol is that spraying is complaint driven

Urged everyone to call Town Hall if they have mosquito issues so that they can spray
They are spraying  but they are unable to just spray as they had in the past

Hurricane Isaias Engineer’s Analysis
Initial analysis indicates that losses are not as bad as we had feared

Hurricane Debris
Island debris being removed with cutoff date of Tuesday, August 25th
Beach strand debris removal has been completed
Removal of damaged post and rope/sand fencing has begun, working from East to West

Occupancy Tax Receipts
Revenues still good, we are at 111% which is ahead of the projections we put in the budget

Audit Status
On schedule, auditor completed field work July 29th
Initial report “no findings” subject to review

Central Reach Project / Beach Nourishment

Previously reported –
January 2020
The sand search continues.  The hydrography survey and vibracores have been completed. However, we were told that an archeological side beam scan is required before we can submit for permit modification. Offshore investigation is moving forward expecting that it will be completed soon.

Previously reported – February 2020
Surveyor left for another opportunity, so we had to source a second surveyor
Work should be completed by the end of February
We need to submit permit revisions by the end of April

Previously reported – April 2020
Bad weather has compromised bathymetry
.       •
The measurement of depth of water
Now looking at May / June completion date

Previously reported – May 2020
Working on requirements for archeological survey; plan to submit permit sometime in June

Previously reported – June 2020
On schedule plan to submit permit sometime in August

Editor’s Note –
How is this on schedule? This was supposed to be completed in February.

Update –
The sand search has been completed
Anticipate submitting permit by the end of this month

Federal Project
Submitted Letter of Intent using existing authorization which could make us eligible to be included in workplan as early as next Spring. Therefore, we will wait to submit 7001 application until we know how that plays out.

Congressman Rouzer
He toured the island to view storm damages unable to tell us when or if  a Federal Declaration would be made for Brunswick County.

NC DPS Special Project Manager
North Carolina Department of Public Safety  project manager also paid us a visit. Unofficially, we were informed that FEMA is not recognizing beach strand damages in determining amount for federal disaster declarations.

Coastal Engineering Services RFQ
Solicited Request for Quotation from a number of qualified firms, only one (1) response was received

Recreation Programs
Continuing to adapt due to coronavirus restrictions
Concerts are cancelled for this season

In Case You Missed It –

HB Bridge Safety Railing Project
Contract was awarded October 29, 2018
Completion date for the contract to be October 1, 2019
Work on the bridge safety railing has been delayed
COVID-19 restrictions have resulted in delayed fabrication and delivery of the rail
Work is scheduled to resume on June 15th

Previously reported – June 2020
Work started a week before the date it was scheduled to resume. The existing concrete railing structure doesn’t meet the 48” minimum safety standard height requirement  guidelines for cycling and pedestrians. The existing railing is only 27″ high, the newly installed railing adds another  21” which gets us up to the 48” minimum safety standard height requirement.  Just so you know, work has not been completed yet.

Previously reported – July 2020
Project is approximately 35% completed, railing is currently out of stock
Railing should be installed sometime at the end of August or beginning of September

Update –
The contractor who is installing the rail on the HB Bridge intends to resume work on the project on August 16th. Work should be completed by August 20th.  Just so you know, as of today the work has not been completed yet.

  • 12. Executive Session Pursuant to North Carolina General Statute 143-318.11(A)(6) to Discuss Qualifications, Competence, Performance of a Public Officer or Employee – Commissioners Sullivan

    No decision was made – No action taken

    13. Police Report

Police Patch
Busy month, typical for this time of the year
Typical summertime fun at the beach
Home stretch, only twenty (20) days left to Labor Day (09/07/20)


We are just beginning the Hurricane Season – make sure your plans are in order
If the Town declares a mandatory evacuation, PLEASE LEAVE

Public Safety Announcement
The Police Department would like to remind everyone that it is important to protect your personal property. Remove all items of value from your vehicle when you are not driving it. Always lock your vehicle doors when you are not in it. Leaving items on display, whether on the dashboard or sitting on a passenger seat, is an invitation to opportunist individuals. Make sure to follow these important tips!

Crime Prevention 101 – Don’t make it easy for them
Don’t leave vehicles unlocked
Don’t leave valuables in your vehicles

A reminder of the Town’s beach strand ordinances:
Chapter 90 / Animals / § 90.20 / Responsibilities of owners
pets are not allowed on the beach strand except between 5p.m. and 9a.m. daily
dog’s must be on a leash at all times
owner’s need to clean up after their animals
Chapter 94 / Beach regulations / § 94.05 / Digging of holes on beach strand
digging holes greater than 12 inches deep without responsible person there
holes shall be filled in prior to leaving
Chapter 94 / Beach regulations / § 94.06 / Placing obstructions on the beach strand
all unattended beach equipment must be removed daily by 6:00pm

Pets on the beach strand
Pets – Chapter 90 / Animals / §90.20
Pets must be on a leash at all times on the island.
From May 20th through September 10th
It is unlawful to have any pet on the beach strand
. * During the hours of 9:00am through 5:00pm

Unattended Gear
Ordinance §94.06 was passed on September 14, 2010. All unattended beach equipment must be removed from the beach by its owner or permitted user daily. All unattended personal equipment remaining on the beach between the hours of 6PM and 7AM will be classified as abandoned property and will be disposed of by the Town.

Golf Carts
Golf carts are treated the same as other automotive vehicles. Town ordinances state no parking anytime on OBW. Therefore golf carts are illegally parked when left by any beach access points.

(1) All vehicles must be as far off the public street rights-of-way as possible; and
(2) No vehicle may be left parked on any portion of any roadway; and
(3) No vehicle may be parked on portion of the sidewalk.

  • Loose Ends (14)
          1. Waste Ordinance Enforcement Policy January 2019
          2. Fee Based Rollout of Containers January 2019
          3. Commercial District / Zoning February 2019
          4. Development Fees April 2019                                               August agenda item
          5. Parking October 2019
          6. Mega-Houses / Zoning October 2019                                  August agenda item
          7. Audit Remedial Policies & Procedures November 2019
          8. Land Use Plan January 2020                                                 July agenda item
          9. Dog Park January 2020                                                          July agenda item
          10. 796 OBW January 2020
          11. Speed Limit January 2020                                                      July agenda item
          12. IBPB – Dune Protection Game Plan February 2020
          13. Beach Patrol April 2020                                                         June agenda item
          14. VRBO Action Plans April 2020

    General Comments –

    Due to the Town of Holden Beach’s State of Emergency Restrictions and Governor Cooper’s Stay at Home Order, in person public attendance is prohibited. The meeting will be livestreamed on the Town’s Facebook page. Visit https://www.facebook.com/holdenbeachtownhall/ to watch the livestream.

    Since this Board was elected it’s been like “kumbaya.”

  • .
    BOC’s Meeting
    The Board of Commissioners’ next Regular Meeting is scheduled on the third Tuesday of the month, September 15th

    Currently, North Carolina is severely undercounted in the 2020 Census. We are on track to lost $74 billion in federal funding over the next decade. These are our tax dollars, hard earned and rightfully ours, and this funding is critical. The only way to access that money is to be fully counted. 

    Here’s what it will affect:
    – Roads and transportation 
    – Early education 
    – Senior services
    – Veterans services
    – Infrastructure that supports local businesses
    – Rural development
    – Emergency services
    – Military resources
    – Parks and recreation programs

    If you have not yet responded to the 2020 Census, do so immediately. It takes less than 10 minutes. All information is confidential and specific information is unable to be accessed by law for 72 years. All that matters is that you are counted, since federal funds will be distributed by population.

    Help keep our community strong.

    You can respond immediately online or by phone:
    Online: https://my2020census.gov/
    Phone: ​844-330-2020​

    The 2020 Census will now end on September 30th, one month before the previously announced deadline. We are running out of time to get all North Carolinians counted. As of July 31st, 41 percent of NC households have NOT completed the 2020 Census. That’s more than four million North Carolinians who have not completed the census.

    Every response makes a difference.

    A Census response brings $1,823 per person, per year in federal and state funds back to NC counties and towns.

    That’s $18,230 over the decade.
    For a family of five, that’s $91,150.
    For a neighborhood of 150, that’s $2,734,000.
    For a community of 1,200, that’s $21,876,000.

    Every single response truly makes a difference.​​

  • Hurricane #1 - CR


    Hurricane Season

    For more information » click here

    Be prepared – have a plan!


    National Oceanic and Atmospheric Administration (NOAA)
    The National Oceanic and Atmospheric Administration (NOAA) defines a hurricane as “an intense tropical weather system with a well-defined circulation and maximum sustained winds of 74 mph (64 knots) or higher.”

    2020 Atlantic Hurricane Season Fast Facts
    The 2020 Atlantic hurricane season runs from June 1 to November 30. The areas covered include the Atlantic Ocean, Gulf of Mexico, and the Caribbean Sea.

    The National Weather Service defines a hurricane as a “tropical cyclone with maximum sustained winds of 74 mph (64 knots) or higher.”

    Hurricanes are rated according to intensity of sustained winds on the Saffir-Simpson Hurricane Wind Scale.

    The 1-5 scale estimates potential property damage.
    A Category 3 or higher is considered a major hurricane.
    The National Hurricane Center advises preparedness:

      • A hurricane watch indicates the possibility that a region could experience hurricane conditions within 48 hours.
      • A hurricane warning indicates that sustained winds of at least 74 mph are expected within 36 hours.

    Read more » click here



    If the Town declares a mandatory evacuation, PLEASE LEAVE
    General Assembly during the 2012 Session, specifically authorizes both voluntary and mandatory evacuations, and increases the penalty for violating any local emergency restriction or prohibition from a Class 3 to a Class 2 misdemeanor. Given the broad authority granted to the governor and city and county officials under the North Carolina Emergency Management Act (G.S. Chapter 166A) to take measures necessary to protect public health, safety, and welfare during a disaster, it is reasonable to interpret the authority to “direct and compel” evacuations to mean ordering “mandatory” evacuations. Those who choose to not comply with official warnings to get out of harm’s way, or are unable to, should prepare themselves to be fully self-sufficient for the first 72 hours after the storm.

    Busy Atlantic hurricane season predicted for 2020
    Multiple climate factors indicate above-normal activity is most likely
    An above-normal 2020 Atlantic hurricane season is expected, according to forecasters with NOAA’s Climate Prediction Center, a division of the National Weather Service. The outlook predicts a 60% chance of an above-normal season, a 30% chance of a near-normal season and only a 10% chance of a below-normal season. The Atlantic hurricane season runs from June 1 through November 30.
    Read more » click here

  • 3 North Carolina counties lead U.S. in hurricane impacts since 2010
    Brunswick, Hyde and Dare counties each had 10 hurricane-based FEMA emergency declarations between 2010 and 2019
    A new report quantifies what many North Carolina residents already know: They have faced a lot of hurricanes over the past decade — reinforced most recently by last week’s Hurricane Isaias. The report is by the ValuePenguin financial advice website. It states that from 2010 through 2019, Brunswick County on the southern North Carolina coast and Dare and Hyde counties along the state’s northeast coast each had 10 hurricane-based Federal Emergency Management Agency (FEMA) emergencies. Those three counties tied for first place nationally.
    Read more » click here

    No matter what a storm outlook is for a given year,
    vigilance and preparedness is urged.

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    Then please forward it to a friend!

    Lou’s Views . HBPOIN

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