01 – Town Meeting

Lou’s Views

“Unofficial” Minutes & Comments.


BOC’s Public Hearing / Regular Meeting 01/19/21

Board of Commissioners’ Agenda Packet click here

Audio Recording » click here

Mayor Holden has tested positive for COVID-19 and is at home isolating.
Mayor Pro Tem Brown assumed the duties of the Mayor


BOC’s Public Hearing

PUBLIC HEARING:
Ordinance 21-01 (formerly Ordinance 201-17), An Ordinance Amending the Holden Beach Code of  Ordinances, Section 94.03: Frontal Dune Policy and Regulations

Inspections Director Tim Evans briefly explained how this ordinance gives us the flexibility to close any gaps between our rules and CAMA’s.

Public Comments –
There were no comments


BOC’s Regular Meeting


1. UNCW Presentations – Assistant Town Manager Ferguson
. a)
Inlet Induced Shoreline Changes and Dune Vegetation Characteristics –                   Dr. Sheri Shiflett
. b)
Baseline Monitoring – Dr. Joni Backstrom

Agenda Packet –
At the December 20,2018 meeting of the IBPB, Member Dean Thomas told the board that he and then Commissioner Freer had visited with Dr. Joni Backstrom of UNCW after meeting him at the North Carolina Beach, Inlet and Waterway Association Conference. Member Thomas went on to explain the professor had a list of things he might be able to assist the Town with and asked that Dr. Backstrom be able to present at an upcoming IBPB meeting. In February 2019, Dr, Backstrom and his colleague Dr. Sheri Shiflett presented several options for Holden Beach studies to the IBPB. The recommendation was made to fund two studies as part of the 2019-2020 budget and passed as part of the budget process. The first was to establish a baseline of dune vegetation types and coverage. The second involved focusing on the historical evolution of the Lockwood Folly Inlet and Shallotte Inlet based on aerial and/or satellite imagery. The timeline was delayed based on COVID-19 and the university received no-cost extensions for a deliverable to the BOC. The studies have been finalized and will be presented this evening.

IBPB / Inlet and Beach Protection Board

Update –
Dr. Shiflett made presentation looking at the dune vegetation and coverage on the beach strand. They broke up the island into sections/zones and briefly reviewed what was occurring there. Recommended that we consider planting some additional species besides sea oats to help stabilize the dunes. Also recommended that we should focus primarily on the east end and some bare areas on other parts of the island.

Dr. Backstrom presentation was on the inlets, they utilized  aerial and satellite and imagery, focusing on what has changed. He reviewed how the change in channel orientation has a significant impact on our shore line.

The Board questioned him on whether anything that he presented would support the significant increase in the proposed Inlet Hazard Areas. He hedged a bit seeming to question designating that large an area and then responded that more data would be required in order for him to properly answer.

I found it difficult to follow along without the visuals that they presented to the Board


2. Police Report – Chief Jeremy Dixon

Police PatchSo far so good, it’s been fairly quiet
We are not experiencing any major crime wave at the moment

Recently hired another police officer, he is onboard and will be in field training for next few months.
.


Chief Dixon graduates from Leadership Certificate Program
After over 500 hours of training, Holden Beach Police Chief Jeremy Dixon received two certificates from the NC Criminal Justice Leadership Academy (NCJA). Dixon attended both the Leadership Certificate Program and NCJA Leadership Institute. The Leadership Institute is a 120-hour program, one week a month for three months. This program is newly developed, with Dixon’s class as Session 1. Fifteen officers from agencies around the state graduated the inaugural session, with five from Brunswick County. “All of the ladies and gentlemen involved in this class are exemplary professionals who demonstrate the highest standards of law enforcement,” Dixon said. “It was an honor to share and grow in our agencies through the varying insight of officers from around the state.” The Leadership Certificate Program requires 400 hours of training specifically in the area of Law Enforcement Leadership. One of the core classes required for the Leadership Certificate is graduation from the Leadership Institute. The remaining 280 hours are accumulated from a variety of elective classes. Upon graduating from the Leadership Institute, Dixon along with three other individuals were the first four officers in the state to receive the Leadership Certificate from the NCJA. “For me this was a very rewarding experience,” Dixon said. “I had the rare opportunity to study leadership with some of the greatest law enforcement leaders and instructors from around the state. The men and women involved with the Leadership Institute are a testament to the future of law enforcement in North Carolina. The professional relationships and networking developed through this program will prove to be valuable for years to come.”

COVID-19 created some hardships along the way as the Leadership Institute was originally scheduled for the spring of 2020 but was canceled out of safety precautions. The NCJA worked diligently to make necessary adjustments and rescheduled for the fall. Along with the rescheduling, two weeks of training were converted from in-person to online via Zoom. The last week of training was permitted to be hosted at the training facility in Salemburg with strict precautions followed. Dixon said he wants to lead and inspire officers to continue to provide professional police service and public safety to their community. “Holden Beach is such an amazing place to live, work and vacation,” he said.  “With the often-negative portrait of law enforcement in today’s mainstream media, I think it’s important for officers to remain vigilant in our study of law enforcement to provide the utmost professional service to our communities.” Dixon completed his basic law enforcement training at Brunswick Community College in 2005. He began working with Holden Beach law enforcement in 2007 and became a detective in 2011, eventually swearing in as chief of police in 2019.
Read more » click here


Holden Beach committee opts against hiring seasonal officers
After meeting for half a year, the town of Holden Beach’s seasonal law enforcement officers committee disbanded last week with members feeling confident they’re ready to draft a report to the town board.  During the meeting last Thursday, Jan. 7, town commissioner Mike Sullivan shared his findings after speaking with Emerald Isle Police Chief Tony Reese and Sunset Beach Police Chief Ken Klamar. “Last time we met we spoke about the efficiency and the utility of using seasonal police officers, and I’d say that since that meeting I had an opportunity to speak to two of the chiefs of police in the area to get their thoughts on the utilization of temporary police officers and how they go about it,” Sullivan said. “Neither of those jurisdictions use seasonal police officers as I was hoping we could use them, which was to have them do patrol during the heavy season and that way we wouldn’t have to have full-time police officers year-round,” Sullivan said. “In addition to the fact that they don’t use police officers for patrol on a regular basis, they expressed the same concerns that we have spoken about here: the retention, the training, the cost of equipping and transportation issues that arise when you have part-time or seasonal police officers.” Commissioner Pat Kwiatkowski agreed with Sullivan that seasonal police is off the table. “However, I go back to where some of this started which was about having a more perceived, serious presence on the beach and after hearing from other beach communities that they do use retired or active officers who want extra hours for beach patrol, I believe it is something we should consider doing. Ocean Isle does it; clearly they think it’s successful,” said Kwiatkowski, noting that she thinks retired police officers doing beach patrol could be more reliable. “The second thing that came out to me form several discussions is would the town benefit from having somebody taking calls for a longer period of time and seven days a week during season?” Kwiatkowski asked. Kwiatkowski noted that a lot of people tend to call the police department, rather than 911, for minor matters. She wanted there to be a way that citizens and visitors can call and get a voice or answer immediately during tourist season. Sullivan asked if they have capability to record a call and have an officer check in twice an hour to follow up on call since it is not an emergency, which Chief of Police Jeremy Dixon said he could look into. When Sullivan spoke to other chiefs of police about enforcement, they said during a full season they may issue one to two summons. “I guess it’s more the appearance of authority than it is the actual use of authority when you have police officers on the beach,” Sullivan said. Dixon agreed and did not think it was feasible to spend the money on officers to handle a small amount of issues. Kwiatkowski concluded that using police instead of the ranger program would not be much of a benefit and would be more costly. Town Manager David Hewett said that regarding budgetary impacts and comparison on how they do things verses other beach towns, he thinks consideration should be made on how other beaches are funded. For instance, Ocean Isle funds their beach through their occupancy tax. The meeting concluded with Sullivan saying he felt they discussed all the issues and got as much information as possible to draft a report to the whole board, suggesting no further committee meetings. Sullivan volunteered drafting the final report but asked members of the committee and those present at the meeting to contact him by the second week of February with specific items they felt should be included in the report. The committee will present their findings to the board of commissioners during their March regular meeting on March 16.
Read more » click here


It’s that time of year, rental season ends, and break-in season officially starts.
W
e all serve as the eyes and ears for law enforcement.

If you know something, hear something, or see something –
call 911 and let police deal with it.


Neighborhood Watch

  • Need to look out for each other and report any suspicious activity
  • Call 911 if you see or hear anything suspicious
  • Fill out Keep Check Request Form if you will be out of town
  • Submit completed Property Registration Form
  • Pickup copy of Protecting Your Home

Crime prevention 101 – Don’t make it easy for them
. a) Don’t leave vehicles unlocked
. b)
Don’t leave valuables in your vehicles
. c)
Lock your doors & windows – house, garage, storage areas and sheds

Keep Check Request Form
. a) Complete the form and return it to the Police Department
. b)
Officers check your property in your absence

Property Registration Form.
. a)
Record of items in your home that have a value of over $100
. b)
Complete the form and return it to the Police Department


3. Discussion and Possible Action on Ordinance 21-01 (Formerly Ordinance 20-17), An Ordinance Amending the Holden Beach Code of Ordinances, Section 94.03: Frontal Dune Policy and Regulations(cannot be adopted until 24 hours from time of the public hearing) – Inspections Director Evans

Agenda Packet –
The above-mentioned amendment was presented at the last meeting for consideration, the Board of Commissioners set the public hearing. Once the matter meets the statuary requirements for proper notification it may be considered for approval,

Note: approval must be delayed a minimum of 24 hours.

TOWN OF HOLDEN BEACH ORDINANCE 21-01
AN ORDINANCE AMENDING THE HOLDEN BEACH CODE OF ORDINANCES, SECTION 94.03: FRONTAL DUNE POLICY AND REGULATIONS

Proposed Change »
Exception: Swimming Pools maybe located south of the town’s designated  frontal dune, placement of pools and decking shall not extend more than 50 feet from the established seaward toe of designated frontal dune. This exception only applies when the CAMA dune is more seaward than the town’s frontal dune.

Previously reported – December 2020
Agenda Packet –
Staff Initiated Text Amendments
The Planning staff are asking the Board to consider the provided changes to the Town’s Code of Ordinances. Over the course of the last 11 years, we have at the request of the Town Board and citizens made changes to numerous sections within the code. These two current changes are needed corrections that will help to ensure maximum use of individuals’ property, while maintaining consistency with the original intent.

These staff-initiated changes are to correct discrepancies brought to fruition from questions and consultation posed by both the public and Town officials.

These changes will provide for better use of properties.

Benefits are:

        1. An increase in property tax values, better marketability
        2. Increase in parking area
        3. Fair use of property across flood zones
        4. Structure flexibility
        5. Aesthetics
        6. Safety

Timbo explained his rationale for requested zoning change that addresses only oceanfront pools. Motion was made to have Public Hearing for requested zoning change at the next scheduled Board meeting.

A decision was made – Approved unanimously

Update –
Timbo explained that we have met all the requirements, it’s been on the agenda twice and the public hearing was held tonight. Approval must be delayed a minimum of 24 hours. It will be put on next month’s meeting agenda for approval.

A decision was made – Approved unanimously


4. Discussion and Possible Scheduling of a Date to Hold a Public Hearing on Ordinance 21-02 (Formerly Ordinance 20-18), An Ordinance Amending the Holden Beach Code of Ordinances, Section 157.006: Definitions (Height Measuring Point) – Inspections Director Evans
. a)
Consideration of Consistency Statement

Agenda Packet –
The above-mentioned amendment was presented at the last meeting for consideration, the Board of Commissioners sent the request to the Planning Board for consideration of the consistency statement, the planning board was granted a waiver from the COVID-19 rules to take up the action for consistency with the Land Use Plan. The Planning Board could not make a quorum, as allowed by statute the Planning Director with assistance from staff and the Planning Board provides a consistency statement to address the current Land Use Plan.

Consistency Statement
The Town of Holden Beach Planning Staff has reviewed and recommends approval of Ordinance 21-02 regarding structure height for structures located in a X Zones.

After review, the Planning Staff has found that the amendment is consistent with the current 2009 CAMA Land Use Plan and is considered reasonable and in the public interest for the following reasons.

The amendment provides for the fair use of property across flood zones while conforming to the goal of maintaining height control of structures. See Policy 9.1.A.2 and Tables 2.1 Existing and Emerging Conditions and 2.2 Planning Issues, 9.4, 9.4.A.6 Water Quality.

Staff finds the amendment is reasonable and in the public interest for it brings about consistency within the ordinance for maximum use of properties.

Promote public health, safety, and general welfare within our community by potentially providing increased aesthetic values and better marketability resulting in an increased tax base and by increasing the maximum use of an individual’(s) property.

TOWN OF HOLDEN BEACH ORDINANCE 21-02
AN ORDINANCE AMENDING THE  HOLDEN BEACH CODE OF ORDINANCES, SECTION 157.006: DEFINITIONS (HEIGHT MEASURING POINT)

Proposed Change »
Exception: structure located in X zones may be measured as written in (1) (a) with a maximum height of 31feet from the established Height Measuring Point.

Previously reported – December 2020
All proposed amendments to the zoning ordinance must go through Planning & Zoning Board for review, comments, and a consistency statement. In other words, this is not kosher. Town Manager said this issue needs to be addressed, his recommendation is that it be sent to P&Z Board. Commissioner Sullivan requested that the previous agenda item also be sent to P&Z too since it is also is a zoning change that would require a consistency statement. Directive will be sent to P&Z with required thirty-day response, turnaround. This is contingent upon Mayor Holden amending the State of Emergency order  to allow the meeting.

Update –
Timbo explained we have consistency statement and now need to schedule a public hearing. The proposed change is an exception for properties in X zones. He briefly explained the rationale and its implications. Public Hearing will be put on next month’s meeting agenda.

A decision was made – Approved unanimously


5. Discussion and Possible Action on Land Use Plan – Inspections Director Evans

Agenda Packet –
Before the BOC’s is the final and last stage of the Town of Holden Beach Land Use Plan.

This plan meets 7b requirements under the North Carolina CAMA act, and the new standards for consideration under the current 160d statutes, (requiring all government entities to have in place a Comprehensive Development Plan).

This will replace the current LUP plan once approved.

Previously reported –
HBPOA / What is the Land Use Plan?
“Holden Beach’s Land Use Plan provides guidance to local decision-makers seeking to achieve the community’s long-term vision. This process allows public officials, staff, and other stakeholders to be proactive rather than reactive in maintaining Holden Beach’s status as one of the finest family oriented coastal communities on the East Coast of the United States. This plan builds on the previous land use plans prepared by Holden Beach in 1980, 1985, 1990, 1997, and 2009. It encompasses all geographic areas in the community, considering issues of future land use, development, and natural resource protection. The plan is long-range in nature and looks beyond current issues to address potential future land use and environmental issues over the next 10 to 15 years and beyond.”   

Editor’s Note –
The plan merely sets guidelines which can be changed as the situation requires. What’s more it is nonbinding. Every land use or zoning decision needs a consistency statement that says whether the recommendation conforms to the LUP or not. We can recommend something that does not conform if we state why it is in the best interest to do that.  

Previously reported – December 2020
Agenda Packet –
Land Use Plan Draft » click here  

Wes spoke again stating that they have been working on the LUP for the last four (4) years and that has been approved by all the parties involved. The next step in the process is for the BOC’s to formally adopt the plan. Since the Ordinance cannot be adopted until after 24 hours  from the time of the Public Hearing the plan is for them to include it on the agenda for the next scheduled Board meeting.

 Update –
Timbo stated it took a long time to get to this point, requested they adopt the Land Use Plan as submitted. The Board adopted the Land Use Plan as submitted.

A decision was made – Approved unanimously


6. Discussion and Possible Action on Parks & Recreation Master Plan Responses – Assistant Town Manager Ferguson

Agenda Packet –
The current Parks and Recreation Master Plan for the Town of Holden Beach was completed in May of 2012. Our current plan is dated and will need an update, especially if there is interest in competing for Parks and Recreation Trust Fund (PARTF) grants. As part of the budget process this fiscal year, the Town included funds to update the plan. On November 3, 2020, an RFQ was placed on our website and eight agencies were directly solicited for participation. We received six proposals from highly recognized and valued firms in the profession by the due date of December 7,2020.

Town staff reviewed and scored proposals during the December and early January timeframe and narrowed the search to three firms: McAdams, Benesch and McGill. Staff then conducted follow-up interviews with the three firms on Monday, January 11,2021 to allow staff to better understand the process each firm plans to take during the COVID-19 pandemic to engage the public and better understand a timeline for deliverable.

All the firms who presented proposals are highly qualified to meet the Town’s needs and we appreciate the quantity and quality of submissions we received. Based on proposals from each finalist and the responses to interview questions, Town staff recommends the award of the Parks and Recreation Master Plan update to McGill. The group is well versed in parks and recreation master plans with multiple PARTF grants awarded from their work products.

Suggested Motion:
Award of the Town of Holden Beach Parks and Recreation Master Plan Update to McGill and authorize the Town Manager to negotiate with the firm regarding the cost of the contract and execute accordingly within the existing budgeted resources.

Parks & Rec Master Plan Update  Proposals

McAdams proposal » click here

Benesch proposal
» click here

McGill proposal » click here

Update –
Christy stated that the last plan was dated 2012 and that we should be updating the plan every five years. She then reviewed the process and made the recommendation to award the contract to McGill with an explanation of why they were selected. The Board awarded the contract to McGill as recommended.

A decision was made – Approved unanimously


7. Discussion and Possible Action on Legal Services Proposals – Town Clerk Finnell

Agenda Packet –
As directed at the November 17, 2020, staff readvertised the Town’s Request for Proposals (RFP) for Legal services. In response to the Request for Proposals (RFP), the Town received four proposals.

The firms who are interested in providing legal services to the Town are The Law Firm of Richard F. Green, The Brough Law Firm, Coble Law Firm, and Moore Law. The Board will need to decide how you wish to proceed in selecting an attorney.

The proposals are included in the Board’s meeting information for review.

Legal Services Proposals

Green proposal » click here

Brough proposal
» click here

Coble proposal » click here

Moore proposal » click here

Replacement of Town Attorney
As provided for at North Carolina General Statute §160A-173.
§160A-173.  City attorney; appointment and duties.
The council shall appoint a city attorney to serve at its pleasure and to be its legal adviser.

Previously reported – October 2020
One-year anniversary of our relationship with the Law Office of G. Grady Richardson firm that was selected by the previous Board. Apparently, they have some concerns about the amount of money we are spending for legal services. Woody suggested that now would be a good time to decide whether to stay the course or make a change. Surprisingly, he then proposed terminating our relationship with them. The Board tasked the Town Manager with doing a Request for Proposals (RFP) for Legal Services.

Previously reported – November 2020
Agenda Packet –
A Request for Proposals (RFP) for Legal Services was advertised in the local paper and was placed on the North Carolina League of Municipalities’ website. In response to the RFP, the Town received two proposals.

The firms who are interested in providing legal services to the Town are the Law Firm of Richard F. Green and the Brough Law Firm.

Mayor Holden and Commissioner Kwiatkowski both stated that they were disappointed that we did not get a better response to the RFP. The Board has the responsibility to make sure that they have the appropriate person in this position. Mayor Holden asked them to consider approaching Noel Fox to represent us on an interim basis as needed. Noel Fox of Craige & Fox was our new town attorney, has municipal law experience, currently is working on beach nourishment easements and is familiar with the issues. Two motions were made.

The first motion was to do another Request for Proposals (RFP) for Legal Services.
A decision was made – Approved unanimously

The second motion was to offer the interim town attorney position to Noel Fox.
A decision was made – Approved (4-1)
Commissioner Brown objected. Gerald felt that the position should be offered to Richard Green since his firm responded to the RFP and that he had previously served as the attorney for the Town, albeit not recently.

Update –
Commissioner Kwiatkowski recommended we use the same process that they used last time. That is for the entire Board interviews the potential candidates. Heather will handle scheduling interviews and coordinate their schedules to set meeting date.

Previously reported – August 2019
Commissioner Sullivan indicated that it was not prudent to hire an attorney without conducting interviews. His recommendation was to interview the firms at a Special Meeting.

No decision was made – No action taken


8. Discussion and Election of Chairman to the Audit Committee – Town Clerk Finnell

Agenda Packet –
Per Section 30.26 of the Code of Ordinances, the chairman of the Audit Committee shall be elected by the Board at their first regular meeting in January. The current chairman is Commissioner Tyner. The Board may choose to extend Commissioner Tyner’s term or select a different commissioner to serve as the chairman.

In the same section, it states the chairman of the Audit Committee shall make a recommendation to the Board on who shall serve as public members. Based on the recommendation, the Board needs to select two – four public members, whose normal term is one year.

Tony Chavonne, Mark Fleischhauer, Jeannine Richman and Jeff Tansill, the members who served during the 2020 term, are all interested in serving another term.

The Board can vote by ballot or verbally to fill the positions. If ballots are used, please make sure to sign your name on the ballot.

§30.26 AUDIT COMMITTEE OF THE BOC
There is hereby established an Audit Committee of the BOC, which shall be comprised of: A Chairman of the BOC Audit Committee, who shall be a member of the Board of Commissioners; and not fewer than two nor more than four Public Members, as determined by the BOC at the first regular meeting in January. The Chairman of the BOC Audit Committee and each of the Public Members shall have a normal term of one year, and all shall serve at the pleasure of the BOC. The Chairman of the BOC Audit Committee shall be elected by the BOC at the first regular meeting in January.

Previously reported – January 2018
The Board of Commissioners has found that establishment of an Audit Committee would improve the ability of the Board of Commissioners to perform its fiscal oversight function.

 Previously reported – January 2019
The Board voted by ballot and selected Woody Tyner for Chairman
A decision was made – Approved unanimously

Update –
Commissioner Sullivan made a motion to nominate Woody Tyner for Chairman
Woody was elected to serve as Audit Committee Chairman for another year

A decision was made – Approved unanimously


  • 9. Discussion and Selection of Audit Committee Members – Town Clerk Finnell

    Agenda Packet –
    Per Section 30.26 of the Code of Ordinances, the chairman of the Audit Committee shall be elected by the Board at their first regular meeting in January. The current chairman is Commissioner Tyner. The Board may choose to extend Commissioner Tyner’s term or select a different commissioner to serve as the chairman. In the same section, it states the chairman of the Audit Committee shall make a recommendation to the Board on who shall serve as public members. Based on the recommendation, the Board needs to select two – four public members, whose normal term is one year.Tony Chavonne, Mark Fleischhauer, Jeannine Richman and Jeff Tansill, the members who served during the 2020 term, are all interested in serving another term.The Board can vote by ballot or verbally to fill the positions. If ballots are used, please make sure to sign your name on the ballot.

  • §30.26 AUDIT COMMITTEE OF THE BOC

    There is hereby established an Audit Committee of the BOC, which shall be comprised of: A Chairman of the BOC Audit Committee, who shall be a member of the Board of Commissioners; and not fewer than two nor more than four Public Members, as determined by the BOC at the first regular meeting in January. The Chairman of the BOC Audit Committee and each of the Public Members shall have a normal term of one year, and all shall serve at the pleasure of the BOC. The Chairman of the BOC Audit Committee shall be elected by the BOC at the first regular meeting in January.

Previously reported – January 2020
Agenda Packet –
Tony Chavonne, Mark Fleischhauer and Tom Myers; the members who served during the 2019 term are all  interested in serving  another  term.  Their applications are included in the packet, but they are  not scheduled for interviews since they have been interviewed and served on the committee in the past. Jeff Tansill is interested in serving but is out of town and unable to interview for the position. His application is included in your packets. Jeannine Richman and Tom Inzerillo are also interested and are scheduled to be interviewed at the special meeting.

The Board voted by ballot and selected the following four (4) people to be members of the Audit Committee. Mark Fleischhauer and Anthony Chavonne , current members of the Audit Committee, will be joined by the two new applicants Jeff Tansil and Jeannine Richman.
A decision was made – Approved unanimously

Update –
The Board reappointed everyone that was eligible.

A decision was made – Approved unanimously


10. Discussion and Possible Action on Revisiting the Holden Beach Code of Ordinances, Chapter 50: Solid Waste – Commissioners Sullivan and Kwiatkowski

Agenda Packet –
Commissioner Kwiatkowski memo
In 2018 a series of special meetings were held by the Commissioners to address issues with waste bins, often overflowing, sitting at roadside for days at a time (see P. Kwiatkowski Issue memo dated 26 July 2018, included in the packet). A revised ordinance was agreed and passed by the BOC in December 2018 but then was significantly altered at a subsequent BOCM in a manner that continues to allow bins containing trash to sit at roadside at any time and precludes town paid rollback of any bins that are not empty. This has resulted in not only a health issue but is also a safety hazard, particularly on Saturdays during summer season when over 200 bins are left roadside on OB on a typical rental changeover day ( personal observation by Commissioner Kwiatkowski).

The BOC should evaluate the overall the 2018 Waste Disposal issue effort and revised ordinance that was overturned with the objective of identifying and implementing changes that can help reduce roadside trash containing bins, particularly during periods of high rental activity.

Also included in the package is an example of trash bin management as it appears on the website of Emerald Isle, a beach community in Carteret County, as well as copies of the current Holden Beach trash ordinance and the previous version that had been approved but was changed at a subsequent BOCM .


  • Emerald Isle/ Garbage & Recycling
    For more information » click here

    Garbage and/or recyclable containers may be placed adjacent to the street no earlier than 12:00 p.m. the day before collection is scheduled and must be  returned to an acceptable  location by 9:00 a.m. on the day after collection.


Memo / July 2018
Issue:
Waste Disposal, including Recyclables

Needed:
A waste disposal program that encompasses both perishable waste and recyclables, and a solution to the unsightly roadside full and empty bins that linger after scheduled collection, particularly on Saturdays during season.

Background:
Overflowing waste bins on both Tuesdays and Saturdays are a too common site on Holden Beach. Although rental properties are required to have one waste bin per two bedrooms, not all rental properties are in compliance; it may also be that for some properties the standard 1 for 2 is inadequate. To further exacerbate the situation, in the absence of a mandatory recycling program, a significant amount of recyclable material goes into the garbage bins, not only taking space needed for garbage but also unnecessarily adding to our local landfill burden.

Uncollected waste in or around bins prematurely pushed to roadside or that do not make it to curbside in time for Waste Industry pickup, particularly on Saturday during season, is both a health and island image issue for residents and renters (plus an inconvenience to incoming renters faced with 2 1/2 days without enough garbage space). Additionally, a significant portion of HB does not have waste bin rollback service, resulting in a large number of empty bins being very near or even partly in the road (and subject to blowing over). On Saturdays during season, roadside bins pose increased risk to drivers who are already distracted with locating their rental.

Activities to Date:
After the closure of the Holden Beach recycle center in September 2016, the Town Manager (TM) committed to collect data on waste collection, including recycle, and to analyze the data in order to bring recommendations to the Board of Commissioners. The data has been collected, a report issued and SOC discussions have occurred.

Next Steps:
The SOC must decide which of the possible solutions for several problems is the preferred solution (the report and previous discussions form the basis for August 6 discussions and decisions). Once accomplished, the preferred solutions can be reviewed and commented on by the Town Attorney, following which a final set of directions can be produced for actions and where necessary budget consideration for the 2019 calendar year.

Decisions needed:
Recycling policy for the island

Recycle pick up schedule that best fits island’s needs

Audit (and enforcement policy) of 1 can per 2-bedroom (or more for high occupancy houses?) requirement for rentals

Rollback service improvements

Rental agency/owner responsibilities for renter education and “out of compliance” trash (and enforcement policy).

What constitutes citable violations and fines with respect to
. 1. waste bins kept at homes and
. 2. waste bins at street side

What action to take on corrals?

Town of Holden Beach educational material for property owners and rental agents

Possible Outputs:
Recycling policy for the island

Opt out (problem with opt out can return-city capital tied up?) Voluntary

Recycle- pick up schedule that best fits island’s needs during season

Stay as is (every other Tuesday) – renter confusion

Every other Tuesday October 1 thru May 15, either every Tuesday or every

Saturday (preferred) from May 15 to September 30.

Ordinance rewrites to better define waste types, waste policies (legal containers, number of containers, time to and from curb, where containers are to be stored), what constitutes citable violations, enforcement policy and fines.

Audit procedure and audit of 1 can per 2-bedroom requirement (or more for high occupancy houses?) for rentals (with enforcement policy)

Rollback service possibilities-preference not to increase budget

Stay as is (all Tuesdays plus Saturdays during season, OB only) Whole island all Tuesdays plus Saturdays during season-higher cost Whole island or OB only, only Tuesdays and Saturdays during season

Whole island or OB only, Tuesdays off season and Saturdays during season

Whole island or OB only, only Saturdays during season

No service-some residents have expressed their preference for no roll back

Rental agency/owner responsibilities for renter education and “out of compliance” waste (with enforcement policy)-should rental management companies be responsible for hauling cans (full or empty) back from the curb after the established deadline

Town of Holden Beach educational material for property owners and rental agents

Draft timeline/proposed key decision dates

Recycle policy and pickup schedule and the waste can audit procedure finalized by October 1, to be reported no later than the October 2018 BOC (enable acceptance by EOY)

Ordinance amendments completed and signed off by November 2018 BOC

Enforcement policies completed by November 2018 BOC (enables acceptance by EOY)

Town of Holden Beach educational material for property owners and rental agents by March 1.

Waste bin number audit completed by January 15 and communication to out of compliance owners by March 1 (to allow time for them to have the right number before May 1). Enforcement after May 1.

Push back changes (if any) by March 1 for budget consideration (both 18 and 19)


Previously reported – March 2019
Discussion and Possible Approval of Ordinance 19-03, An Ordinance Amending the Holden Beach Code of Ordinances, Chapter 50: Solid Waste – Town Clerk Finnell

 Solid Waste Report

TOWN OF HOLDEN BEACH ORDINANCE 19-03
AN ORDINANCE AMENDING THE HOLDEN BEACH CODE OF ORDINANCES,
CHAPTER 50: SOLID WASTE

Sections
50.01   Definitions
50.02   Container specifications
50.03   Burning or burying of garbage regulated
50.04   Accumulation and collection
50.05   Collections prohibited
50.06   Yard waste
50.07   Transporting waste materials; covering during transport
50.08   Rental homes
50.99   Penalty

§50.02 CONTAINER SPECIFICATIONS.
(A) Residential requirements.
(2)      Recyclable refuse can be disposed of in standard garbage containers. Alternatively, 90-gallon capacity containers for recyclable materials only are available by contract through the town for a set annual fee. They will be provided to a property in addition to, not in replacement of, the required number of garbage containers.

 §50.04 ACCUMULATION AND COLLECTION.
(A)       All garbage and household refuse shall be kept in proper containers as required by this chapter and it shall be unlawful for any person to permit garbage to accumulate or remain on any premises longer than is reasonably necessary for its removal. It is the intent of the town that all containers be secured in such a manner either next to non-elevated or underneath elevated houses, or alongside of the house except prior to collection days when they are to be placed at street side, so that the town street right-of-way remains clear of empty   containers, and so that containers are not damaged or overturned by high winds or other occurrences. Trash corrals are an acceptable alternative method of storage. Containers will be located at curbside no earlier than 6:00p.m. the evening before designated collection days during the summer rental season. For the rest of the year containers   will be located at curbside no more than 48 hours before the designated collection. All containers should be returned to the normal house-side storage location by 6:00 p.m. the day after collection. Through a town contract for island wide rollback, empty trash and recycling containers will be rolled back to the street side of the house or to a corral if available. Full containers will stay curbside until emptied by the next pickup.

§50.99 PENALTY.
(A)     Criminal. Violators of Chapter 50 will not be subject to a criminal penalty.
(B)      Civil. In accordance with § 10.99(B) of this code of ordinances, the civil fine for violation of any provision of this chapter shall be $50 per day per offense. Any person who violates any provision of this chapter shall be subject to the penalty provided in § 10.99(B) of this code of ordinances.


Waste Ordinance Enforcement Policy
Previously reported – January 2019
Defining the Waste Ordinance Enforcement Policy
Discussion was about how to combine education with enforcement and how do we effectively communicate the rule change to the public. Pat plans to meet with Town staff and put something together for the next BOC’s meeting. David reminded the Board that they need to keep in mind that there is a cost associated with the enforcement phase. At least three (3) of the Board members want to hold off issuing any civil fines until we are able to offer a fee-based rollout service. 

Chapter 50: Solid Waste
Rental properties have specific number of trash cans based on number of bedrooms.

Enforcement fines to those not following the yard waste requirements

Enforcement fines for those placing trash on the ground or on top of trash containers

Enforcement and communication reside with the town staff to determine

Examine the possibility of providing a rollout program in addition to rollback.

We were told protocols would be established, communication to the public would be made, followed by enforcement. When are we planning to do these tasks?


Fee Based Rollout
Previously reported – January 2019
Discussion and Possible Action to Include Fee Based Rollout of Waste and Recycle Containers in Ordinance 18-16, Chapter 50: Solid Waste – Commissioner Freer
The saga continues. Apparently, some of the Board members feel that we have only addressed half of the problem. Therefore, we should hold off until we are able to implement a fee-based rollout service. David pointed out that implementing a rollout service was not as simple as it would seem, a number of variables make it much more complex than the rollback program. Peter volunteered to take the point on this issue.

The question that needs to be asked is: Why didn’t we have this conversation before adopting the ordinance? The process started in August and Ordinance 18-16 was adopted in December of 2018.


Chapter 50: Solid Waste
Previously reported – February 2019

In case you were not keeping a scorecard, this is where we are at for the time being …

      1. Roll back will be provided for the entire island
      2. Full containers will be left at the street and not rolled back until pickup is made
      3. Corrals will continue to be permitted where they are located now
      4. Rollout requirements are being eliminated
      5. Enforcement fines will apply where applicable

In the Regular December Meeting the Board adopted the Solid Waste Ordinance 18-16

At the Special Meeting on February 5thThey all agreed that they should not have adopted the Ordinance without a complete solution in hand

Non-residents may not be able to comply with the Ordinance
             * The rollout requirements are the major stumbling block

They also agreed that they need to do the following:

      1. get it right, not continue to make piecemeal changes
      2. defer the date of the enforcement piece
      3. have a plan for a fee-based rollout solution
      4. develop education and enforcement plan
      5. establish protocols to communicate change before they codify

Just two weeks ago they unanimously agreed to take a TIMEOUT and not make any additional changes

They all agreed that the only exception would be for the enforcement component date

On tonight’s agenda they had Ordinance 19-02, amending Chapter 50: Solid Waste, §50.99 Penalty
 (C)      Penalties for violations of Chapter 50 will not be assessed till May 1, 2020.

The coalition of three that voted for this change didn’t do what they said they would, which was to take a timeout.

In other words, they reneged on the agreement they made only two weeks ago.

Previously reported – March 2019
Approval of Ordinance 19-03, Chapter 50: Solid Waste
Unbelievably at the eleventh hour they changed the language for §50.99 PENALTY yet again. Commissioner Sullivan made a valiant last-ditch effort to convince the Board to not make changes to the Ordinance. He gave a brief timeline overview of the work that had been done to develop a comprehensive plan to address the issues that had been identified as problems. His position simply stated is that only one component, the rollout portion, needs to be worked on and he was confident they would be able to work it out. The proposed ordinance does not solve the problem and makes the situation worse than when they started working on these issues. His plea to give it a chance to work seems to fall on deaf ears. Commissioner Kwiatkowski who spearheaded the development of the ordinance reiterated that the biggest piece was requirements of getting the cans back off curbside which they just eliminated.

A decision was made – Approved (3-2)
Vote was three (3) to two (2) as it has been on a lot of issues, so no surprise there
Commissioners Kwiatkowski and Sullivan both voted against amending the Ordinance

Update –
Commissioner Sullivan gave a brief timeline overview of the work that had been done to develop a comprehensive plan to address the issues. His position is  that it is a reasonable expectation to establish rules and for people to comply. Commissioner Kwiatkowski also felt that the ordinance needs to be revisited and the first step would be to get the trash cans off the street, particularly OBW. Patty said that we could benchmark Emerald Isle since it seems that they are already doing what we are talking about doing. Although they plan to revisit a number of issues, at this time they are proposing changing our policy of leaving full containers roadside and would like to see them be included in rollback just like we do for all empty containers. They asked the public for comments prior to changing the ordinance. This is all for naught if requirements do not include a clear enforcement mechanism. The plan is to bring the proposed ordinance to the next meeting.

No decision was made – No action taken


.

To be continued …

 

 



How many times
have we plowed this field?!

 

 


11. Update on Parking Committee Meeting of January 8, 2021 – Commissioner Tyner

Agenda Packet –
Parking Committee Meeting Minutes
For more information » click here


Holden Beach parking committee scopes out options at first meeting
Following discussion of property development leading to lack of parking, at the town of Holden Beach’s regular board meeting in November, the town formed a parking committee, which met for its first regular meeting on Friday, Jan. 8. The committee met to discuss a paid parking evaluation, partnership with Holden Beach Pier on paid parking, boat trailer parking concerns if Block Q is sold, Jordan Boulevard redesign to provide more parking spaces, review of Avenue A potential traffic pattern change with East End parking and maximization of existing property. A parking committee has convened in the past to discuss similar ideas. At the November 2018 Holden Beach Board of Commissioners meeting, the Planning & Zoning Board was tasked with forming a Community Advisory Committee to study and make recommendations regarding Jordan Boulevard, visitor parking, town owned properties and paid parking. The Community Advisory Committee recommended investigating completing a similar project to the one proposed by NC State many years ago for Jordan Boulevard. Visitor parking was determined to be unneeded at the time. However, the Community Advisory Committee felt paid parking should be investigated further due to surrounding towns already utilizing it and because it could be used as a source of funding for the town, to help cover expenses incurred from visitors and enhance visitor experience. An informal poll of East End residents also showed that they were in favor of paid parking.   

Commissioner Woody Tyner reported that since the Community Advisory Committee delivered their report, Holden Beach has faced several events, prompting reconsideration. The first being that two large RV parks are being developed off-island and expected to significantly increase the demand for visitor parking. Tyner said more daily visitors are expected to come to Holden Beach due to travel limitations imposed by the pandemic. Additionally, the owner of Block Q has expressed desire in selling properties for future housing development, leading to elimination of boat trailer parking. “I don’t think that the town should rely on the good will of a property owner, which is what has been occurring over the years, to provide for an amenity that is used at such a great degree,” said Town Manager David Hewett. “We need to quit relying on the crumbs that’s left out of the good will from somebody else’s table.” Commissioner Brian Murdock had similar concerns, stating that 100-plus cars are parked where they will not be able to in years to come due to development. He said places where they used to park just 18 months ago have four houses there now. Currently the Town of Holden Beach has 226 total parking spots and approximately six lots of land to develop into additional parking. “It’s a matter of what can you accomplish within your existing resources,” Hewett said. “If you want something tangible, I’d say that, without going through the buffet line with a bus tray, that’s more a manageable portion for us to bring back with something,” the portion being issues the committee outlined to look into. As the large RV campground is close to being finished, with an estimated opening in summer, the Town is preparing for an influx in visitors. “I’m not realistically trying to accommodate more people. I just think to even accommodate what we’re accustomed to, I don’t see how we can’t do something,” Murdock said. Going forward the committee wants to estimate bulkheads on the 800 block and determine how many parking spaces they can get from it, look at the cross through streets between Ocean Boulevard and Brunswick Avenue to see what it would cost and how many spots to get there, look into angler parking on Avenue A, look at land around old Hillside Drive to see what opportunities are there and identify areas that need trimming up to make parking more visible. The parking committee decided to meet the first Friday of every month, with the next meeting scheduled Feb. 5.
Read more » click here

Update –
Woody gave an update and summarized what was done so far.

Main takeaway is that they developed four tasks as follows:

      • Develop the cost and work estimates and estimate the number of potential parking spots that would result from building a knee-high bulkhead across the town owned properties in the 800 block of Ocean Boulevard West (OBW) to create new parking l
      • Develop the cost and work estimates and estimate the number of potential parking spots utilizing the two cross-through streets between OBW and Brunswick Avenue West .
      • Develop the cost and work estimates and estimate the number of potential parking spots by creating angled parking spots on Avenue
      • Investigate the potential of using the space previously known as Hillside Drive where Ocean Boulevard East ends and McCray Street begins on the ocean side for potential parking If the use of this space is feasible, develop the cost and work estimates and estimate the number of potential parking spots.

He also said that they are looking for input from the public.


12. Town Manager’s Report

Financial Report
Budget slide presentation of the quarterly budget report as of end of December with a brief explanation of each fund balance. Budget is posted on Town website.

Previously reported – January 2020
Woody discussed this with David, and they have agreed that the Town Manager would on a quarterly basis give the Board a summarized view of the budget. Brilliant!  Just so you know, that’s what we used to do.  The quarterly budget report presented a snapshot of where we stood at the end of each quarter.  David gave a simple explanation of each fund balance, comparing the budget numbers to the actual numbers. The numbers were presented in context, since we have huge seasonal fluctuations in both income and expenses.


Budget Season
Need to setup calendar for upcoming year


NC League of Municipalities Legislative Agenda
Town participated on panel developing goals for legislative advocacy
Resulted in seventeen draft municipal goals to be considered by membership
Town voted for the ten-best suited to Holden Beach
Particularly pointed to one –
Creating a permanent and adequate funding for local infrastructure needs (beaches & parks)


LWF Inlet dredging
Sidecaster Dredge Merritt has been on site since Christmas at a cost of approximately $18,000 per day. That’s all the time that they are scheduled to be here.

Previously reported – December 2020
LWF Maintenance Project
USACE plan is in place for the LWF inlet maintenance project. Five events per year, at a cost of approximately one million dollars just for side-caster dredger. Funding commitments are not in place yet, THB cost share would be roughly $60,000. That’s as close as we have been to having an annual maintenance program for the inlet.

The Merritt is scheduled to begin dredging December 27th for twenty-one days, USACE has funding in place.

USACE Merritt
The Merritt is a side-cast dredge that has two drag arms on each side of the vessel that operators lower into the water. The dredge removes sediment from the bottom and pumps it through a discharge pipe outside of the channel and into the direction of the current. It can dredge to a depth of up to 20 feet. The Merritt is especially suited for maintenance of shallow, un-stabilized inlets where larger hopper dredges cannot operate due to strong currents and ocean environment.


Sand Fence Project installation
Well underway – approximately 4,000 feet beachfront installed so far; they are working from west to east on the east end of the island.


Federal Work Plan
Last week they held a “what’s next”  call with Ward & Smith regarding Federal Coastal Storm Damage Study.

Holden Beach is competing for a new study as part of USACE 2021Work Plan authorized by the Energy and Water Development Appropriations bill. Wilmington District USACE has affirmed Holden Beach is at the top of their priority list. Town staff is working with Ward & Smith to maintain formal contact with Office of Management and Budget and Corps to ensure that the continuity of the Town’s position is maintained through changes in the federal administration. Ward & Smith has reiterated that if included in the work plan, the Town would need to sign an agreement with the Corps committing the Town to participate in a study effort at a cost of $1.5mm spread over course of three years; $500k of which would need to be included in fiscal year 21/22. David received a call today informing him that Holden Beach has been selected, which means we have been made a priority.

It appears that we have also been funded.

ARMY CIVIL WORKS PROGRAM / FY 2021 WORK PLAN – INVESTIGATIONS
Study: BRUNSWICK COUNTY BEACHES (HOLDEN BEACH), NC
Allocation: $500,000
Summary of Work: Initiate a General Reevaluation Report for Holden Beach

Previously reported – July 2020
Congressman Mike McIntyre of Poyner Spruill made presentation to the Board with an update on Poyner Spruill and The Ferguson Group’s most recent advocacy efforts.

Board was presented with four options for moving forward and recommended pursuing the following two options:

  • Coastal Storm Damage Reduction Study Authorization Section 7001 program – three / three / three. Three years / three million dollars / reviewed at all three levels – District / Division/ Washington. Deadline to file a Letter of Intent application, is the end of next month, this just gets us in line to be included for consideration. If we are selected and we have made the cut, we would then have to sign a contract probably sometime around 2024 making a commitment to pay our share. That would be half the cost, so our portion would be $1.5 million. At best this is a long shot and years down the road. That said, we would still be committing to pay $1.5 million for the study with no assurances  that we will actually have the project constructed.
  • Congressional authority to do study was approved in 1966 but was never completed. We could pursue this option simultaneously with the 7001 process. However, as it stands now, we would be obligated to pay the costs that were incurred during the original study request. This is like a Hail Mary pass. We would attempt to run the 1966 Brunswick County Beaches Project up the flag pole.  USACE spent $8.5 million and the beaches are obligated to pay half of that.  We could ask for forgiveness, where we would not agree to pay for our share which is $1.1 million and do a new study. Uncertain whether USACE would go for this.   

The whole purpose of the study is to identify a plan of improvement that is in the public’s best interest which comprises of three prongs that includes being technically feasible, environmentally acceptable, and cost justified.

Board agreed to give authority to proceed with both options, with no financial obligation at this point.


Editor’s Note
Water Resources Development Act of 2020 (S. 1811)

Backlog of Authorized Projects
S. 1811 (§301) addresses the authorization of various types of projects in the backlog.
deauthorize projects authorized prior to November 17, 1986, that had not been started or were unfunded for 10 years;


Just to be clear I’m for beach nourishment, but I am generally opposed to moving forward with the federal project due to the uncertainty of the funding.  We will be paying a huge amount of money for something that doesn’t make any sense to do. Our portion of $1.5 million for a study seems ridiculous to me; the output is a project that we probably won’t want to pay for anyway. Currently we are paying for a lobbyist to pursue this without even being able to crunch the numbers. The expression don’t buy a pig in a poke comes to mind. A number of towns have already decided to pass and stay with FEMA; so I question, Why are we still even considering this? More importantly if we are selected, How do we plan to pay for it? I really think we need to have some serious discussions prior to spending that kind of money.


Street Paving
Streets paving petition status, affirmative responses to date

  • Seagull 23 of 44 owners responded positively
  • Deal & Canal have been non-responsive

Clerk working certifications, half dozen of affirms require additional signatures
Need 23 for majority status which we now have
Continuing outreach efforts on non-responses
Streets maintenance not cost effective without paving

Previously reported – December 2020
Intent to complete petition responses and report back to the Board next month
Reiterated Town’s position again, that now is the time to do it

Previously reported – November 2020
Minimum number(20) of affirmative responses received so far
Town’s position now is the time to do it –

1. Opportunity to take advantage of low fuel prices
2. NCDOT paving projects on pause
3. Street maintenance is not cost effective without paving, particularly on Seagull

Previously reported – October 2020
Letters were sent out mid-September distributing info and petition for paving. So far, there has been an extremely limited number of responses. They have till December 5th to respond.


Sewer Lift Station #3
Station has been in service for over a month
Final inspection has been performed; we are just about wrapped up

Previously reported – December 2020
Winding down, pending final inspection

Previously reported – November 2020
Now in operational test mode subject to final completion and inspection
Contractor remains on schedule and within budget
Sewer Lift Station #2 upgrade process will begin in January

Previously reported – October 2020
So far so good, no issues at this point in time. Project is ahead of schedule with a tentative startup date at the end of October.

Advertise for Bids                 10/24/19
Mandatory Pre-Bids             12/10/19
Receive Bids                           12/19/19
Contract Award                    01/21/20
Construction Start                03/23/20
Contract Completion            12/18/20
Closeout                                  12/31/20

                                          

 


Sewer System No.4

 

 

 

 

Sewer System No.3

 

 


System Development Fees
Staff/Raftelis draft development review/discussion completed last week
On schedule to present to BOC’s at the  February Regular Meeting

Previously reported – December 2020
Preliminary fees have been calculated on schedule to present to BOC’s at the  January Regular Meeting


Canal Subdivision
Continuing with maintenance of the Scotch Bonnet Site
They are working to getting it back to where it needs to be

Previously reported – December 2020
Scotch Bonnet site has become dry enough for them to plant grass there

Previously reported – January 2020
The previous space used for the dog park was converted to a canal dredging spoil site


FEMA
We are in the public notification phase for hurricane Dorian that is required by FEMA before they issue Project Worksheets(PW). If and when Dorian PW is approved, they would like to include it with FloMike efforts. David questioned whether if it is possible that we might have a three-storm beach project.


Parks & Rec programs
Anecdotal observation is that people are engaging in Bridgeview Park activities/facilities more during COVID

Concert schedules complete for the 2021 summer season in the hope that the shows can go on


In Case You Missed It –

Town of Holden Beach officially established on February 14, 1969

Celebrating our 52nd Anniversary!


13. Mayor’s Comments

Mayor Alan Holden – was not in attendance

Town Newsletter
Mayor Holden has tested positive for COVID-19 and is at home isolating. While he recovers, please contact Town Hall with any questions or concerns regarding town business in order to allow him proper time to rest and recuperate.


14. Board of Commissioners’ Comments

Request that the public participate more in the process, they can’t represent you without your input. Please send comments to Heather at  heather@hbtownhall.com

Folks speaking up would be helpful!


15. Executive Session Pursuant to North Carolina General Statute 143-318.11(a)(3), To Consult with the Town Attorney

No decision was made – No action taken


  • Loose Ends (6)

        • Commercial District / Zoning                                 February 2019
        • Dog Park                                                                     July 2020
        • Development Fees                                                     September 2020
        • 796 OBW                                                                    October 2020
        • Parking                                                                      December 2020
        • Solid Waste Ordinances                                          December 2020

General Comments –
Due to the Town of Holden Beach’s State of Emergency Restrictions and Governor Cooper’s Stay at Home Order, in person public attendance is prohibited. The meeting will be livestreamed on the Town’s Facebook page. Visit https://www.facebook.com/holdenbeachtownhall/ to watch the livestream..


.
A little surprised that there was NO discussion on the following:
1) Board Objectives
2) Budget Meeting Schedule
3) Sewer System #2 upgrade


.
BOC’s Meeting

The Board of Commissioners’ next Regular Meeting is scheduled on the third Tuesday of the month, February 16th
.


...News & Views –

Newsletter post keeps the community informed on what’s happening on Holden Beach and in the surrounding area with items of interest

Post contains the following:

    • Calendar of Events
    • Calendar of Events – Island
    • Reminders
    • Upon Further Review
    • Corrections & Amplifications
    • Odds and Ends
    • This and That
    • Factoid That May Interest Only Me
    • Hot Button Issues
      1. Climate
      2. Development Fees
      3. Flood Insurance Program
      4. GenX
      5. Homeowners Insurance
      6. Hurricane Season
      7. Inlet Hazard Areas
      8. Lockwood Folly Inlet
      9. Offshore Drilling
      10. Solid Waste Program
    • Things I Think I Think
        a) Restaurant Review
        b) Book Review

Board of Commissioners’ – Scorecard

 NYC Mayor Koch used to ask – How am I doing?

 Imagine if the BOC’s asked you – How’d they do?

 The goal of government is to make citizens better off.

Action Taken – 2020

January
Ordinance 20-01, The Revenues and Appropriations Ordinance (#7)
. • Approval of Contract for Sewer Pump Station Number 3 for $1,622,500
. • Budget appropriation of $407,088
Adoption Resolution 20-01, Process and Format Advisory Boards / Committees Recommendations
Ordinance 20-02, The Revenues and Appropriations Ordinance (#8)
. • Provides $51,351 of funding for the new pay plan
Ordinance 20-03, The Revenues and Appropriations Ordinance (#9)
. • Poyner Spruill Consulting Service contract for $4,500

February
NA

March
Ordinance 20-05, The Revenues and Appropriations Ordinance (#10)
. • Reimbursement funds allocated for expenses $296,264
Approval of Contract for Roadway Work
. • Highland Paving was awarded the $111,250 contract
Ordinance 20-06, Amending the Code of Ordinances
. • Eliminates the Executive Secretary position
Approval of Contract to Conduct Town’s Audit
. • Martin Starnes was awarded the $17,250 contract
. • First year
Ordinance 20-08, The Revenues and Appropriations Ordinance (#11)
. • Required to budget each storm event separately
. •Moved funds of $15,861,220 and $8,547,506
Adoption Resolution 20-02,  Amending the Fee Schedule
. • Amend the fee schedule to reflect the new recycling fee of $93.29

April
Ordinance 20-09, The Revenues and Appropriations Ordinance (#12)
. • FEMA – Required to budget each storm event separately
. • Florence and Michael Project Cat Z-Management Costs
. • Dorian Cat B
Adoption Resolution 20-03,  Designation of Applicant’s Agent

May
NA

June
Ordinance 20-07, Amending the Code of Ordinances
. • Terms of Office; Filling of Vacancies
Ordinance 20-10, The Revenues and Appropriations Ordinance / Budget Ordinance
. • Approved the town’s $42.1 million-dollar Budget Ordinance

 July
Adoption Resolution 20-04,  Amending the Fee Schedule
. • Fees for facility rentals and programs
Adoption Resolution 20-05,  Criteria for Engineering Firm Selection
. • FEMA projects

August
Ordinance 20-12, The Revenues and Appropriations Ordinance (#1)
Activate contract for removal of disaster debris allocated $267,000 for the projected expenses
Ordinance 20-13, The Revenues and Appropriations Ordinance (#2)
Debris removal tip to tip on the beach strand at a cost of $42,000
Ordinance 20-14, The Revenues and Appropriations Ordinance (#3)
Restore the dunes with sand fencing and vegetation to damaged areas island wide at a cost of $629,000
Adoption Resolution 20-06,  Recognition of Woman Winning the Right to Vote
Adoption Resolution 20-07,  BB&T Signature Card

September
Ordinance 20-11, Amending the Code of Ordinances
. • Land Usage Pertaining to Construction and Flood Management
Ordinance 20-04, Chapter 157: Zoning Code
. • Residential Dwellings
Adoption Resolution 20-08,  Selection of ATM as our Coastal Engineering Firm
Ordinance 20-15, The Revenues and Appropriations Ordinance (#4)
. • Landscaping Maintenance Contract, additional cost of $26,680
Financial firm Raftelis selected to complete a System Development Fee Study, awarded $23,858 contract

October
Resolution 20-09,  Policy for Disaster Debris
Adoption Resolution 20-10,  Opposition to FEMA’s Policies for Disaster Debris in Gated Communities
Adoption Resolution 20-11,  Capital Improvement Plan, Fire Hydrant Replacement Policy
Adoption Resolution 20-12,  Reimburse Ourselves for Capital Expenditures Once We Obtain Financing

November
Adoption Resolution 20-13, Designation of Applicant’s Agent

December
Ordinance 20-16, The Revenues and Appropriations Ordinance (#5)
. • Adjustment to the BPART Fund $633,868
Adoption Resolution 20-14, Coastal Storm Damage Mitigation Grant


Lord knows, we all deserve it!


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