02 – Town Meeting

Lou’s Views

“Unofficial” Minutes & Comments


BOC’s Public Hearing / Regular Meeting 02/16/21

Board of Commissioners’ Agenda Packet » click here

Audio Recording » click here 


BOC’s Public Hearing

PUBLIC HEARING: Ordinance 21-02 (formerly Ordinance 20-18), An Ordinance Amending the Holden Beach Code of Ordinances, Section 157.006: Definitions (Height Measuring Point)

Inspections Director Tim Evans briefly explained the status of the proposed ordinance.

Public Comments –
There were no comments


BOC’s Regular Meeting


1. Public Comments on Agenda/General Items

They received over two hundred (200) comments which were mostly about parking
All of them are posted online at the Town’s website
Read more » click here

They read three (3) comments that were not about parking –
Elaine Jordan – System Development Fees
HBPOA/Tom Myers – Meeting Protocols
Tracey Thomas – Speed Limit Study


2. Report on Bike Lane Potential and Associated Ocean Boulevard Status – Caitlin Marks & Chad Kimes, NC Department of Transportation (Town Manager Hewett)

Agenda Packet –
Emails were included but unable to view estimates

Engineer’s estimate for bike lanes are as follows:
Ocean Boulevard West / 5.00 miles / @$1,208,941
Ocean Boulevard East / 1.15 miles / @$403,972

 YIKES!!!

Update –
NCDOT now has adequately funding so the resurfacing program for OBW which is scheduled for the spring of 2022. Bike lanes are being proposed on both sides of the road, that will add five feet on each side. This should be coordinated with resurfacing project that is tentatively scheduled already. Our cost would be $1,612,913 which hopefully at least a portion of would be offset by grants. DOT requested verbal feedback in the next 60 days, indicating whether we want to participate in adding bike lanes to the project.


3. Discussion and Possible Action on System Development Fees Report –Mihaela Coopersmith, Raftelis (Town Manager Hewett)

Draft System Development Fees Report
Calculation of Water and Sewer System Development Fees for FY2022

Agenda Packet –
The System Development Report herein has been developed by Raftelis in accordance with Board direction to develop an update prior to the expiration of its five-year shelf life.  Representatives from Raftelis will provide an introductory review of the report for the Board in addition to outlining the statutory process for consideration and  adoption.


Draft System Development Fee Report

The Town, like Brunswick County, has chosen to assess its system development fee for its customers based on the number of bedrooms.

Step 5 – Scale the System Development Fees for Various Categories of Demand
The system development fees for various bedroom sizes were calculated by multiplying the system development fee for one bedroom by the number of bedrooms. The resulting water and sewer system development fees for up to 4 bedrooms are shown in Table 7.

Table 7. Water and Sewer System Development Fees by Bedroom
Bedroom Size             Water Fee      Sewer Fee      Total Fee
1 Bedroom                     $960                 $2,240               $3,200
2 Bedrooms                   $1,920              $4,480               $6,400
3 Bedrooms                   $2,880              $6,720               $9,600
4 Bedrooms                   $3,840              $8,960               $12,800

The water and sewer system development fees shown represent the maximum cost justified level of system development fees that can be assessed by the Town.

Schedule 3: Summary of Current and Proposed System Development
Total System Development Fee
Bedroom Size             Current Fee      Proposed Fee      Difference $      Difference %
Cost 1 Bedroom          $2,800               $3,200                   $400                    14%
Cost 2 Bedrooms        $5,600               $6,400                   $800                    14%
Cost 3 Bedrooms        $8,400               $9,600                   $1,200                 14%
Cost 4 Bedrooms        $11,200             $12,800                 $1,600                 14%


Review of Development Fees Timeline

Enacted July 2004
North Carolina General Assembly – House Bill 1730 / S.L. 2004-96

Gives us the authority to impose sewer fees

 Holden Beach Sewer Treatment Fee

Enacted July 2017
House Bill 436 / Public Water and Sewer System Development Fee Act

Eliminates the authority to charge the sewer fee
Authority to impose fees has been modified
Necessitates us having to retool water and sewer fee rate schedule
Recommends it be prepared by licensed professional engineer
Town must comply not later than July 1, 2018
Town Manager plans to commission McGill and Associates to develop rate schedule

Previously reported – March 2018
System Development Fees Report

System Development Fees Report prepared by McGill and Associates in accordance with HB 436.

Previously reported – May 2018
In accordance with §162A-209, after expiration of the posting period, the Board needs to hold a Public Hearing prior to considering the adoption of the analysis. The Board has scheduled to hold a Public Hearing on May 23rd at 1:00pm

Previously reported – June 2018
Agenda Packet –
Legislation House Bill 436 required a Public Hearing as one of the steps that must happen before the Town can move forward and implement the charges. HB436 is prescriptive, with precise instructions and the report given is in accordance with the legislation. The next steps are adoption of the study report and creating Ordinance that incorporates the recommended fees into a fee schedule. This process must be completed no later than July 1st.

Previously reported – July 2018
RESOLUTION 18-04 / ADOPTING SYSTEM DEVELOPMENT FEES REPORT

WHEREAS, Session law 2017-138 (House Bill 436) known as the “Public Water and Sewer System Development Fee Act” sets certain standards and limitations before a town may adopt a system development fee for water and sewer service; and

WHEREAS, all other conditions, standards, and requirements of said Act has been satisfied.

NOW THEREFORE BE IT RESOLIVED by the Holden Beach Board of Commissioners that the Town hereby adopts and approves the Cost-Justified Water and Wastewater System Development Fees Report created by McGill Associates, dated March 2018.

 RESOLUTION 18-05 / AMENDING THE HOLDEN BEACH FEE SCHEDULE
Fee is based on combination of existing system capacity and planned capital improvements to expand capacity

NOW THEREFORE BE IT RESOLVED that the Board of Commissioners of the Town of Holden Beach, North Carolina does hereby approve the deletion of the Impact Fees and the Share Cost sections and the addition of the Water and Sewer System Development Fees (Attachment 1) to the Holden Beach Fee Schedule.

Town Attorney Noel Fox walked them through the prescriptive legislation and all the protocols that were followed which was a lengthy and complicated procedure. Most of the community including contractors and realtors were unaware of the significant fee increase. Based on what was presented to the public, a reasonable case could be made that posting System Development Fees without any explanation given as to the effect on construction cost is why no one questioned the report or even knew the building permit fees would be impacted.  Although the process was followed as required, they are now aware that people who needed to know didn’t. Thus, the brouhaha. In an attempt to address any misunderstanding, the Board submitted some thirty (30) questions for the Town Manager to complete and post on the Town website. It appears that they are at least willing to give it a second look. They were elected, and it is strictly their call whether to make an adjustment or not.  I got the feeling that the Board took umbrage to some of the comments that were made, particularly a lack of understating what the fee schedule change would actually translate to in dollars and cents. In addition, they questioned the negative economic impact that was suggested by some of the speakers. If in fact, they decide to reduce the development fee it was established that they can’t make it retroactive.


This Board –
.    1) chose to implement the max recommended fee schedule
.    2)
did not adequately consider whether the increased fee would “unduly burden new development”

Previously reported – August 2018
The North Carolina General Assembly passed House Bill 436 in July 2017, amending Chapter 162A of the General Statutes by adding “Article 8, System Development Fees.” This amendment was enacted as “An Act to Provide for Uniform Authority to Implement System Development Fees for Public Water and Sewer Systems in North Carolina and to Clarify the Applicable Statute of Limitations.” in HB436, which requires compliance with designated calculation methodology by July 1, 2018.

In response to the House Bill 436, the Town of Holden Beach retained McGill and Associates to complete a system development fee analysis. Based on the Town of Holden Beach’s combination of existing system capacity and planned capital improvements to expand capacity, the development fee, in accordance with HB 436 rules for an Equivalent Residential Unit (ERU) for water and sewer was calculated to be $20,577. ERU is defined as the water and sewer capacities required to serve the most typical user type, which is a three-bedroom single-family dwelling.

McGill Associates has calculated costs for water and wastewater capacity on a per gallon per day basis for the Town of Holden Beach. This calculation was performed using the Combined Method to account for the Town’s combination of existing capacity and planned future capacity expansion through capital expenditure. This calculation resulted in a development fee of $20,577 for an Equivalent Residential Unit (ERU). ERU is defined as the water and sewer capacities required to serve the most typical user type, which is a three-bedroom single-family dwelling. The fee for other types of development can be calculated by applying the calculated the cost of capacity per gallon of flow per day to the water and wastewater demands for various uses as defined by NC Administrative Code 15A NCAC 18C .0409 and 15A NCAC 02T.0114. Using NC Administrative Code 15A NCAC 18C.0409 and 15A NCAC 02T.0114 ensures that the same standard used to plan, design, construct and finance capital assets is applied as the same cost recovery basis to be applied to new development.

The Town may elect to charge less than the cost-justified System Development Fee documented in this report. Any adjustment must be calculated on a cost per unit volume basis, meaning the same cost per gallon adjustment must be applied equally to all customers.

The Board repealed and replaced the development fee schedule
  1)
Repealed Resolution 18-05
.    2) Replaced with an interim fee schedule
Mayor Pro Tem Sullivan and Commissioner Kwiatkowski both voted against the motion

 Previously reported – February 2019

¯\_(ツ)_/¯

This was supposed to be an interim fee schedule
They committed to permanent fees before the end of 2018
Then they said the interim fees would remain in effect for the next ninety (90) days
Well both of those dates have come and gone
A permanent fee schedule has yet to be adopted

Previously reported – April 2019
Town Attorney Noel Fox stated that the fact of the matter is that it was not just one thing but many things that requires us to redo the report. Adopted Ordinance No.19-07 which allocated funds of $10,000 to obtain bids for the development of a cost justified water and wastewater system Development Fees Report.  They will pursue bids from all qualified vendors whether they are an engineering or financial firm.

Previously reported – August 2020
System Development Fee Study – Raftelis Proposal

Consensus was this was more of a financial rather than an engineering issue. Board directed the Town Manager to proceed to get a proposed contract from Raftelis the financial firm that responded.

Previously reported – September 2020
Financial firm Raftelis selected to complete a System Development Fee Study, awarded $23,858 contract.  Just three years later, the cost to do the study has more than doubled. That said, they decided they need to redo study to establish appropriate cost justified fees. Financial firm Raftelis contract was approved.

The question that needs to be asked is: What is the appropriate fee to charge that generates adequate revenue but does not unduly burden new development?

Update –
This is just the introduction of the draft report educating the public on how this process works. Mihaela briefly reviewed how we got here and also pointed out that this report will need to be done every five (5) years. She went step by step, explaining the methodology used which is how they determined the proposed rate for new construction. The Town has chosen to assess its system development fee for its customers based on the number of bedrooms. The water and sewer system development fees shown in Schedule 3 represent the maximum cost justified level of system development fees that can be assessed by the Town. Compared to the original McGill Associates study this represents a fairly modest fee schedule change. Just to be clear, the proposed fee schedule does not impact current homeowners just new development.


It is my understanding that this is how the process works
Tentative steps/schedule as follows:
Report posted on town website at the following link: System Development Fees Report
.   a) This is only the first step and it will conservatively take several months before any    .        decision is made
. 1)
Raftelis presentation was made at the BOC’s February Regular Meeting
.   a)
You can listen any time after at the following link: (27:31 in / 2:02:50 left)
       • 
Town of Holden Beach was live. – Town of Holden Beach (facebook.com)
. 2) Publish report, posting period will be for 45 days for public comments
. 3) BOC’s request that the public participate in the process
       • You will have plenty of time to review and submit questions and comments
. 4) Discussion at BOC’s April Regular Meeting
       • Meeting is scheduled to be held Tuesday April 20th at 5:00pm
. 5) Public Hearing to be scheduled
. 6) Adoption of the analysis at the same meeting
. 7) Creation of the Ordinance
.      •
Incorporate the recommended fees into a fee schedule
. 8) Approval of the Ordinance


4. Discussion and Possible Action on Brunswick County Proposed Wholesale Water Rates–Town Manager Hewett

Agenda Packet –
Brunswick County has been supplying potable water to you and this letter is intended to provide you information to assist in in 2021/2022 budget process.

The County is under construction expanding its potable water capacity and adding advanced treatment to its Northwest Water Treatment Plant. The new facilities will add Low Pressure Reverse Osmosis (LPRO) advanced water treatment and increase capacity from 24 million gallons per day to 48 mgd conventionally treated and minimum 36 mgd LPRO treated water. Brunswick County issued revenue bonds to cover the costs of construction and the debt service is to begin in the next fiscal year.

A water rate study had been performed by financial consultant Raftelis (May 2019) based on the cost-of-service methods out lined in the American Water Works Association M-1 Manual “Water Rates. Fees. and Charges”. This method is now the industry standard for water rate setting. Brunswick County has been using the Producer Price Index (PPI) for wholesale and industrial rate-setting for many years. The Water Rate Study was updated using actual project costs. timing and the projected customer base. and recommends wholesale and industrial rate adjustments.

Staff is recommending that the Brunswick County Board of Commissioners set the wholesale and industrial rate beginning January 1, 2022 using the industry standard for rate setting as follow:

Wholesale –             per 1,000  gallons $5.25

Industrial –              per 1 ,000 gallons $4.35

Update –
Town was advised by the County that they are considering an increase to the water rate. The proposed rate increase would change your monthly bill making it significantly higher. When the wholesale water rate cost goes up it needs to be spread across all users. In addition, we can’t run a deficit so the water system must pay for itself.


Brunswick County ponders water hike next year
Brunswick County commissioners are looking into significant water rate hikes to take effect next Jan. 1. Recommended changes allocate for anticipated debt service repayments that begin in 2022 for $156.8 million in capital improvements at the Northwest Water Treatment Plant, loss in revenue attributed to pending closure of an industrial customer and expected revenue reductions from wholesale customers as well as rate increases for raw water the county buys. Wholesale customers will see rates go up from $2.89 per 1,000 gallons to $5.25, with a monthly base service charge rising $4 for all meters. County rates would still remain lower or comparable with other retail water rates in coastal North Carolina counties, Brunswick County Manager Randell Woodruff said during the regular Brunswick County Board of Commissioners meeting Jan. 19. “It’s key to compare us with other coastal communities,” Woodruff said. “When you look at other coastal communities that have similar issues that we do, under the new rates we are proposing we would still be below the mid-point. That demonstrates that while the rates will be increasing, the customers here will be receiving a much higher quality water system than any in our region.” In 2018, commissioners took action to finance installation of a low-pressure reverse osmosis system at the county’s Northwest Water Treatment Plant to remove chemicals known as perfluoroalkyl and polyfluoroalkyl substances(PFAS), like GenX, from water coming from the Cape Fear River. The following year, a Raftelis financial consultant water rate study was completed, with financial forecasts developed in 2020, which was reviewed during the board meeting. According to a Brunswick County newsletter, county retail water rates have seen minimal adjustments over the past 17 years. Commissioners will review and take action on recommended changes as part of the fiscal 2022 budget process, with approved changes going into effect Jan. 1, 2022.
Read more » click here


Water Rate Methodology and Rate Increase

This is what they said in 2019:
About 84% of the county’s residential customers use 5,000 gallons of water a day or less. Accounting for the average 4,500 gallons-per-day customer, using the smallest-sized three-quarter inch meter, an average county water bill increases $3.22 from $25.73 to $28.95 

This is what they are proposing in 2021:
Average retail customer billed at 4,500 gallons increases $9.85 from $24.83 to $34.68

 The rate increase amount predicted of $3.22 is much less than the current proposed rate increase of $9.85. The average retail customer bill will go from $24.83 to $34.68 which is a 140% increase.


Water Rate Changes
The Brunswick County Board of Commissioners received information on recommended changes to the county’s water rates during its regular meeting this Tuesday, Jan. 19. The Board of Commissioners will review and take action on the recommended changes as part of its Fiscal Year 2022 (FY 2022) budget process. Approved changes would go into effect Jan. 1, 2022. Brunswick County retail water rates have seen minimal adjustments over the past 17 years. The only increase occurred in FY 2015 when the monthly retail base rate was increased by $1. Meanwhile, volumetric rates for retail customers were decreased by $0.90 in both FY 2004 and FY 2020. With the proposed changes, the County’s FY 2022 recommended rates would still remain lower or comparable with other retail water rates in other coastal North Carolina counties. The recommended changes address the anticipated debt service repayments that will begin in 2022 for capital improvements at the Northwest Water Treatment Plant, loss in revenues due to the recent closure of an industrial customer, expected reductions in revenue from wholesale customers, and expected rate increases for raw water the County purchases. The proposed rate changes considered recommendations from the Raftelis water rate study completed in 2019 and subsequent financial forecasts developed in 2020 and reviewed this month.  The rate methodology used in the water rate study is in accordance with procedures outlined in the American Water Works Association M-1 Manual, which is the industry standard. In 2018, the Brunswick County Board of Commissioners took action to finance the installation of a low-pressure reverse osmosis system at the County’s Northwest Water Treatment Plant to remove PFAS contaminants like GenX from water from the Cape Fear River. All Brunswick County water customers receive all or part of their water from this facility. The project at the Northwest Water Treatment Plant broke ground in Summer 2020. The facility will increase its conventional treatment capacity from 24 million gallons per day to 45 million gallons per day by Spring 2022. The first five units of the low-pressure reverse osmosis system are expected to begin treating water in Summer 2023 with the final three units anticipated to go online by Fall 2023. Brunswick County has joined other utilities in the region to sue DuPont and Chemours. The County is seeking monetary damages from Chemours to hold it responsible for the millions of dollars it is spending to install a new treatment system necessary to remove PFAS contaminants. The lawsuit remains active and ongoing.
Read more » click here


5. Police Report – Chief Jeremy Dixon

Police Patch
So far so good, it’s been fairly quiet, typical for this time of year.
They swore in their new police officer, Preston Conley, in January and he is currently in field training. We still have one more vacancy and they are looking at potential candidates for the position.


Crime Prevention 101 – Don’t make it easy for them
Don’t leave vehicles unlocked
Don’t leave valuables in your vehicles

Neighborhood Watch

  • Need to look out for each other and report any suspicious activity
  • Call 911 if you see or hear anything suspicious
  • Fill out Keep Check Request Form if you will be out of town
  • Submit completed Property Registration Form
  • Pickup copy of Protecting Your Home

Crime prevention 101 – Don’t make it easy for them
. a) Don’t leave vehicles unlocked
. b)
Don’t leave valuables in your vehicles
. c)
Lock your doors & windows – house, garage, storage areas and sheds

Keep Check Request Form
. a) Complete the form and return it to the Police Department
. b)
Officers check your property in your absence

Property Registration Form.
. a)
Record of items in your home that have a value of over $100
. b)
Complete the form and return it to the Police Department


6. Report and Possible Action on Speed Limit on Ocean Boulevard–Chief Dixon

Agenda Packet –
Over the last several months the Board of Commissioners has considered the option of amending the seasonal speed limit change on Ocean Blvd West from Greensboro St to its western terminus. This change would mean the speed limit on SR1116 (Ocean Blvd West) from a point 1.76 miles west from NC130 (Greensboro Street) to a point 5.01 miles west of NC130 (western terminus) would remain 35 MPH year-round instead of increasing to 45 MPH from October 1 to March  31 as stated in current ordinance. This detailed report is a collection of data from numerous sources to assist the Board of Commissioners in reach an educated and well-informed decision.

Section I – Minutes from January, February, July, and September BOC meetings . These minutes summarize the discussions had pertaining to this topic.

Section 2 – During the January 2020 BOC meeting, Chief Dixon made a detailed presentation with statistical data on vehicle speeds, travel times and braking distances. An 18-page report of Chief Dixon ‘s presentation is included herein for you review .

Section 3 – NC General Statute 20- 141 Speed Restrictions. Subsections (B)(1) and (F) are most applicable to this conversation . In summary, speed limits within municipal corporate limits are not to exceed 35 MPH, unless supported by an engineering and traffic  investigation  (4 pages  included). Upon researching this topic, no such study was found on record by the Town of Holden Beach or the NC Department of Transportation. Based upon this information, a study was recently completed by the Department of Transportation. This 17-page report and its conclusion is included herein for you review.

NC DEPARTMENT  OF TRANSPORTATION

This is regarding your request for a speed limit evaluation on SR 1116 (Ocean Blvd .) in Holden Beach, Brunswick County. We share your concern for highway safety and appreciate you bringing your concerns to our attention.

The Department has completed an engineering investigation to determine if the technical warrants are met to recommend changing the speed l imit. A speed study was conducted that includes evaluating the 85th percentile speed, road characteristics, existing conditions, and surrounding environment. The 85th percentile speed is the speed at or below which 85 percent of the sampled vehicles travel. Typically, the 85th percentile speed is used to determine the speed limit. This helps to avoid posting speed limits that are artificially low, which can become difficult to enforce. The 85th percentile speeds om SR 1116 (Ocean Blvd.) were 40mph, 50mph, 50mph, and 45mph in four different locations with the seasonal 45mph (off-seasonal) zone, and 43mph within the 35mph zone.

Based on the findings, these roads are posted appropriately for the data we collected (for Off-Peak Season Traffic). I have included the raw data for this study for your review. A pamphlet is included on speed limits  produced by the NC Department of Transportation, which explains how speed limits are determined throughout the state.

Previously reported – January 2020
Proposal is to reduce speed limit on OBW to 35 miles per hour year-round

Police Chief Dixon had four (4) talking points
.  1.
Accident death rate goes from 45% to 85% when speed is increased by 10mph
2.
Stopping distance increases by 79 feet when speed is increased by 10mph
3.
Time difference from general store to west end gate is just over 1 minute with change
.  4.
Lower speed limit allows golf carts and installation of crosswalks


Trying to change speed limits in your neighborhood?
It’s not as easy as you might think
The NCDOT utilizes what is known as the 85th percentile speed to help guide and set speed limits. Essentially this is the average speed that 85% of drivers are traveling on a road under free-flowing conditions, regardless of the speed limit. “We usually rely on that [85th percentile] pretty heavily because typically people will drive a road at a speed, they feel comfortable, regardless of the signage unless there is strict enforcement,” Leonard said. The 85th percentile tool was cited as the reason why the NCDOT was not in favor of lowering the speed limit on Dow Road in Carolina Beach when it was requested by the town. Essentially, the state said that since the lowering of the speed limit would likely not be followed it did not support the change. If the 85th percentile speed is faster than the posted speed limit the NCDOT suggests strict enforcement to get compliance.
Read more » click here

Update –
Jeremy briefly explained that the  traffic and engineering investigation has been completed. NCDOT said that they support the current posted speed limits, and we can leave the ordinance as it is written. The Board discussed this and were unable to settle on whether they want to change it or not. It will be put on next month’s meeting agenda for discussion and to decide whether to leave the ordinance as it is or reduce speed limit on OBW to 35 miles per hour year-round.


7. Discussion and Possible Action on Ordinance 21-01 (Formerly Ordinance 20-17), An Ordinance Amending the Holden Beach Code of Ordinances, Section 94.03: Frontal Dune Policy and Regulations–Inspections Director Evans

Agenda Packet –
The Board of Commissioners held a public hearing prior to their January Regular Meeting. The subject text amendment was presented  by  staff  during  the  Board’s  Regular January Meeting. Board  consideration  was  given. The statutory waiting period of 24 hours has been satisfied.

Recommendation: Board approve Ordinance 21-01.

Previously reported – January 2021
Agenda Packet –
The above-mentioned amendment was presented at the last meeting for consideration, the Board of Commissioners set the Public Hearing. Once the matter meets the statuary requirements for proper notification it may be considered for approval,

Note: approval must be delayed a minimum of 24 hours.

TOWN OF HOLDEN BEACH ORDINANCE 21-01
AN ORDINANCE AMENDING THE HOLDEN BEACH CODE OF ORDINANCES,
SECTION 94.03: FRONTAL DUNE POLICY AND REGULATIONS

Proposed Change »
Exception: Swimming Pools maybe located south of the town’s designated  frontal dune, placement of pools and decking shall not extend more than 50 feet from the established seaward toe of designated frontal dune. This exception only applies when the CAMA dune is more seaward than the town’s frontal dune.

Timbo explained that we have met all the requirements, it’s been on the agenda twice and the public hearing was held tonight. Approval must be delayed a minimum of 24 hours. It will be put on next month’s meeting agenda for approval.

Update –
Timbo briefly reviewed steps taken and stated that we have met all the requirements

A decision was made – Approved unanimously


8. Discussion and Possible Action on Ordinance 21-02 (Formerly Ordinance 20-18), An Ordinance Amending the Holden Beach Code of Ordinances, Section 157.006: Definitions (Height Measuring Point) (cannot be adopted until 24 hours from time of the public hearing) – Inspections Director Evans

Agenda Packet –
The above-mentioned  amendment  was  presented   at  the last meeting for consideration. The Board of Commissioners scheduled a public hearing for February 15th, prior to the Regular Meeting.

The  Board  may  consider  the  ordinance during  the  February meeting, but  cannot  approve  the  ordinance until  the 24-hour statutory waiting period has been satisfied. The Board  should review  the provided  consistency statement while  considering adoption of the ordinance.

Recommended  ActionAdd Ordinance 21-02 to the March Board of Commissioners’ Regular Meeting agenda for possible adoption.

Consistency Statement

The Town of Holden Beach Planning Staff has reviewed and recommends approval of Ordinance 21-02 regarding structure height for structures located in a X Zones.

After review, the Planning Staff has found that the amendment is consistent with the current 2009 CAMA Land Use Plan and is considered reasonable and in the public interest for the following reasons.

The amendment provides for the fair use of property across flood zones while conforming to the goal of maintaining height control of structures.  See Policy 9.1.A.2 and Tables 2.1 Existing and Emerging Conditions and 2.2 Planning Issues, 9.4, 9.4.A6 Water Quality.

Staff finds the amendment is reasonable and in the public interest for it brings about consistency within the ordinance for maximum use of properties. Promote public health, safety, and general welfare within our community by potentially providing increased aesthetic values and better marketability resulting in an increased tax base and by increasing the maximum use of an individual'(s) property.

Previously reported – December 2020
All proposed amendments to the zoning ordinance must go through Planning & Zoning Board for review, comments, and a consistency statement. In other words, this is not kosher. Town Manager said this issue needs to be addressed, his recommendation is that it be sent to P&Z Board. Commissioner Sullivan requested that the previous agenda item also be sent to P&Z too since it is also is a zoning change that would require a consistency statement. Directive will be sent to P&Z with required thirty-day response, turnaround. This is contingent upon Mayor Holden amending the State of Emergency order  to allow the meeting.

Previously reported – January 2021
Agenda Packet –
The above-mentioned amendment was presented at the last meeting for consideration, the Board of Commissioners sent the request to the Planning Board for consideration of the consistency statement, the planning board was granted a waiver from the COVID-19 rules to take up the action for consistency with the Land Use Plan. The Planning Board could not make a quorum, as allowed by statute the Planning Director with assistance from staff and the Planning Board provides a consistency statement to address the current Land Use Plan.

TOWN OF HOLDEN BEACH ORDINANCE 21-02
AN ORDINANCE AMENDING THE  HOLDEN BEACH CODE OF ORDINANCES,
SECTION 157.006: DEFINITIONS (HEIGHT MEASURING POINT)

Proposed Change »
Exception: structure located in X zones may be measured as written in (1) (a) with a maximum height of 31feet from the established Height Measuring Point.

Timbo explained we have consistency statement and now need to schedule a Public Hearing. The proposed change is an exception for properties in X zones. He briefly explained the rationale and its implications. Public Hearing will be put on next month’s meeting agenda.

A decision was made – Approved unanimously

Update –
Timbo explained that we have met all the requirements, it’s been on the agenda twice and the public hearing was held tonight. The Board is required to review the Consistency statement and approve the Ordinance. Approval must be delayed a minimum of 24 hours. It will be put on next month’s meeting agenda for approval.


9. Discussion and Possible Approval of Resolution 21-01, Resolution Adopting the NC Regional Hazard Mitigation Plan –Inspections Director Evans

Draft Hazard Mitigation Plan
Southeastern NC Regional Hazard Mitigation Plan

Agenda Packet –
This is an update to our regional Hazard Mitigation plan. This plan allows the town to be part of the required regional plan while maintaining autonomy within.

Staff has been involved with the process since the beginning of the update in July 2019. Some portions of the updates are mandatory on an associated regional basis. The only significant changes are those associated with our commitment to a stricter NFIP and the resiliency improvements to the town’s sewer lift station upfits.

FEMA requires that hazard mitigation plans be updated every five years to remain eligible for federal mitigation and public assistance funding. To prepare the 2021 Southeastern  NC Regional Hazard Mitigation Plan, ESP Associates. Inc. was hired by North Carolina Emergency Management to provide professional mitigation planning services for the plan update. Per the contractual scope of work, the consultant team followed the mitigation planning process recommended  by FEMA (Publication Series 386 and Local Mitigation Plan Review Guide) and recommendations  provided by North Carolina Emergency Management (NCEM) mitigation planning staff. Additionally, for the update, FEMA Community Rating System (CRS) and Community Wildfire Protection Plan requirements were integrated into the plan update.

As presented adoption of the Updated Regional Hazard Mitigation Plan guarantees points addition for our next available CRS evaluation.

Recommended Action: BOC approve Resolution 21 02, Resolution Adopting the NC Hazard Mitigation Plan.

Previously reported – March, 2016
Brunswick County MultiJurisdictional Hazard Mitigation Plan
The purposes of the hazard mitigation plan are to:
.   1.
Provide a comprehensive update to the Brunswick County MultiJurisdictional Hazard Mitigation Plan
.   2.
Protect life, safety, and property by reducing the potential for future damages and economic losses that result from hazards.
.   3.
Qualify Brunswick County and its participating jurisdictions and partners for grant funding in both the predisaster and postdisaster environment.
  4.
Expedite recovery and redevelopment following future disaster events.
  5.
Demonstrate a firm local commitment to hazard mitigation principles.
.   6.
Maintain compliance with state and federal legislative requirements for local hazard mitigation plans.

FEMA definition of Hazard Mitigation – Any sustained action taken to reduce or eliminate the long-term risk to human life and property from hazards.

Update –
Timbo stated that this is simply an update to the plan that we participated in 2016. FEMA requires that these plans must be updated every five (5) years. We have met all the requirements and we can adopt the resolution tonight.

A decision was made – Approved unanimously

This is another critical component of your insurance premium. Tim is hoping that his efforts could possibly lower our CSR rating which can lower your insurance premiums too.

The National Flood Insurance Program’s (NFIP) Community Rating System (CRS) is a voluntary incentive program that recognizes and encourages community floodplain management activities that exceed the minimum NFIP requirements. As a result, flood insurance premium rates are discounted to reflect the reduced flood risk resulting from the community actions meeting the three goals of the CRS.


10. Discussion and Possible Approval of Resolution 21-02, Resolution of the Board of Commissioners of the Town of Holden Beach, North Carolina, Adopting the 2019 Town of Holden Beach Land Use Plan –Town Clerk Finnell

Agenda Packet –
The Board approved the Land Use Plan at the January Regular Meeting. The Division of Coastal Management has asked that the Board approve a resolution confirming adoption of the plan. The proposed resolution (Attachment 1) is in your packets for consideration.

Proposed Action – Approve Resolution 21-02.

Previously reported – January 2021
Agenda Packet –
Before the BOC is the final and last stage of the Town of Holden Beach Land Use Plan.

This plan meets 7b requirements under the North Carolina CAMA act, and the new standards for consideration under the current 160d statutes, (requiring all government entities to have in place a Comprehensive Development Plan).

This will replace the current LUP plan once approved.

Previously reported –
HBPOA / What is the Land Use Plan?
“Holden Beach’s Land Use Plan provides guidance to local decision-makers seeking to achieve the community’s long-term vision. This process allows public officials, staff, and other stakeholders to be proactive rather than reactive in maintaining Holden Beach’s status as one of the finest family oriented coastal communities on the East Coast of the United States. This plan builds on the previous land use plans prepared by Holden Beach in 1980, 1985, 1990, 1997, and 2009. It encompasses all geographic areas in the community, considering issues of future land use, development, and natural resource protection. The plan is long-range in nature and looks beyond current issues to address potential future land use and environmental issues over the next 10 to 15 years and beyond.”   

Editor’s Note –
The plan merely sets guidelines which can be changed as the situation requires. What’s more it is nonbinding. Every land use or zoning decision needs a consistency statement that says whether the recommendation conforms to the LUP or not.   We can recommend something that does not conform if we state why it is in the best interest to do that.  

Timbo stated it took a long time to get to this point, requested they adopt the Land Use Plan as submitted. The Board adopted the Land Use Plan as submitted.
A decision was made – Approved unanimously

Update –
Heather read the following statement – The Board approved the Land Use Plan at the January Regular Meeting.
The Division of Coastal Management has asked that the Board approve a resolution confirming adoption of the plan.

A decision was made – Approved unanimously


11. Discussion and Possible Action on a Revised Waste Trash Ordinance (Holden Beach Code of Ordinances, Chapter 50: Solid Waste) – Commissioners Sullivan and Kwiatkowski

Proposed Solid Waste Changes

Agenda Packet –
At the January 2021 BOCM, we were asked to bring our ordinance proposal to the February BOCM. Attached is a revised version of the December 2018 approved ordinance done with track changes.

During the discussion, there are several items that should be discussed, listed below.

Proposed for Discussion:

      • penalties will not be imposed for a reasonable period of time after a revised ordinance
      • goes into effect {recommended to be 6 months as was proposed in 2018)
      • rollback practice needs to be changed so that ALL bins, empty or full, are rolled back
      • a reasonable period of time for trash racks/corrals within 30 feet of the public right of way to be relocated (30 feet proposed in line with Emerald Isle information included in January 2021 packet)
      • rollout will be the responsibility of the resident, property owner or vacation rental company (see Emerald Isle information included in January 2021 packet)
      • what is needed for a valid report/complaint of violation?
      • can the Town establish the right to require that a property owner increase their container capacity for any property receiving repeated reports or complaints of garbage placed at curbside outside authorized containers?
      • what can be done to encourage compliance and/or discourage non-compliance in particular as relates to number of cans and adhering to a defined time window for cans at the street?

§50.02 CONTAINER SPECIFICATIONS.
Property owners who are found in violation may receive written notice from the town that they are in violation of town ordinance in that regard. Those so affected will be asked to correct the situation, so they come into compliance with the code or receive a civil fine of $50 per day per offense.

§50.04 ACCUMULATION AND COLLECTION.
All garbage and household refuse shall be kept in proper containers as required by this chapter and it shall be unlawful for any person to permit garbage to accumulate or remain on any premises longer than is reasonably necessary for its removal. It is the intent of the town that all containers be secured in such a manner either next to non-elevated or underneath elevated houses or in solid waste racks located at least 30 feet from the public right-of-way, except on collection days when they are to be placed at street side, so that the town street right-of-way remains clear of empty containers, and so that containers are not damaged or overturned by high winds or other occurrences. Containers will be located at street side no earlier than 6:00 p.m. the evening before designated collection days during the summer rental season. For the rest of the year containers will be located at street side no more than 48 hours before the designated collection. All containers should be returned to the normal house-side storage location by 6:00 3:00 p.m. the day after of collection during the summer rental season and 6:00 pm the day of collection for the rest of the year.

§50.08 RENTAL HOMES.
Rental homes, as defined in Chapter 157, that are rented as part of the summer rental season, are subject to high numbers of guests, resulting in large volumes of trash. This type of occupancy use presents a significantly higher impact than homes not used for summer rentals. In the interest of public health and sanitation and environmental concerns, all rental home shall have a minimum of one trash can per two bedrooms. Homes with an odd number of bedrooms shall round up (for examples one to two bedrooms – one trash can; three to four bedrooms – two trash cans; five – six bedrooms – three trash cans, and the like). In instances where three trash cans or more are required, one can may be substituted with a contractor approved recycling bin.

Previously reported – January 2021
Agenda Packet –
Commissioner Kwiatkowski memo
In 2018 a series of special meetings were held by the Commissioners to address issues with waste bins, often overflowing, sitting at roadside for days at a time (see P. Kwiatkowski Issue memo dated 26 July 2018, included in the packet). A revised ordinance was agreed and passed by the BOC in December 2018 but then was significantly altered at a subsequent BOCM in a manner that continues to allow bins containing trash to sit at roadside at any time and precludes town paid rollback of any bins that are not empty. This has resulted in not only a health issue but is also a safety hazard, particularly on Saturdays during summer season when over 200 bins are left roadside on OB on a typical rental changeover day ( personal observation by Commissioner Kwiatkowski).

The BOC should evaluate the overall the 2018 Waste Disposal issue effort and revised ordinance that was overturned with the objective of identifying and implementing changes that can help reduce roadside trash containing bins, particularly during periods of high rental activity.

Also included in the package is an example of trash bin management as it appears on the website of Emerald Isle, a beach community in Carteret County, as well as copies of the current Holden Beach trash ordinance and the previous version that had been approved but was changed at a subsequent BOCM .


  • Emerald Isle/ Garbage & Recycling
    For more information » click here

    Garbage and/or recyclable containers may be placed adjacent to the street no earlier than 12:00 p.m. the day before collection is scheduled and must be returned to an acceptable location by 9:00 a.m. on the day after collection.


Memo / July 2018
Issue:
Waste Disposal, including Recyclables

Needed:
A waste disposal program that encompasses both perishable waste and recyclables, and a solution to the unsightly roadside full and empty bins that linger after scheduled collection, particularly on Saturdays during season.

Background:
Overflowing waste bins on both Tuesdays and Saturdays are a too common site on Holden Beach. Although rental properties are required to have one waste bin per two bedrooms, not all rental properties are in compliance; it may also be that for some properties the standard 1 for 2 is inadequate. To further exacerbate the situation, in the absence of a mandatory recycling program, a significant amount of recyclable material goes into the garbage bins, not only taking space needed for garbage but also unnecessarily adding to our local landfill burden.

Uncollected waste in or around bins prematurely pushed to roadside or that do not make it to curbside in time for Waste Industry pickup, particularly on Saturday during season, is both a health and island image issue for residents and renters (plus an inconvenience to incoming renters faced with 2 1/2 days without enough garbage space). Additionally, a significant portion of HB does not have waste bin rollback service, resulting in a large number of empty bins being very near or even partly in the road (and subject to blowing over). On Saturdays during season, roadside bins pose increased risk to drivers who are already distracted with locating their rental.

Activities to Date:
After the closure of the Holden Beach recycle center in September 2016, the Town Manager (TM) committed to collect data on waste collection, including recycle, and to analyze the data in order to bring recommendations to the Board of Commissioners. The data has been collected, a report issued and SOC discussions have occurred.

Next Steps:
The SOC must decide which of the possible solutions for several problems is the preferred solution (the report and previous discussions form the basis for August 6 discussions and decisions). Once accomplished, the preferred solutions can be reviewed and commented on by the Town Attorney, following which a final set of directions can be produced for actions and where necessary budget consideration for the 2019 calendar year.

Decisions needed:
Recycling policy for the island

Recycle pick up schedule that best fits island’s needs

Audit (and enforcement policy) of 1 can per 2-bedroom (or more for high occupancy houses?) requirement for rentals

Rollback service improvements

Rental agency/owner responsibilities for renter education and “out of compliance” trash (and enforcement policy).

What constitutes citable violations and fines with respect to
. 1. waste bins kept at homes and
. 2. waste bins at street side

What action to take on corrals?

Town of Holden Beach educational material for property owners and rental agents

Possible Outputs:
Recycling policy for the island

Opt out (problem with opt out can return-city capital tied up?) Voluntary

Recycle- pick up schedule that best fits island’s needs during season

Stay as is (every other Tuesday) – renter confusion

Every other Tuesday October 1 thru May 15, either every Tuesday or every

Saturday (preferred) from May 15 to September 30.

Ordinance rewrites to better define waste types, waste policies (legal containers, number of containers, time to and from curb, where containers are to be stored), what constitutes citable violations, enforcement policy and fines.

Audit procedure and audit of 1 can per 2-bedroom requirement (or more for high occupancy houses?) for rentals (with enforcement policy)

Rollback service possibilities-preference not to increase budget

Stay as is (all Tuesdays plus Saturdays during season, OB only) Whole island all Tuesdays plus Saturdays during season-higher cost Whole island or OB only, only Tuesdays and Saturdays during season

Whole island or OB only, Tuesdays off season and Saturdays during season

Whole island or OB only, only Saturdays during season

No service-some residents have expressed their preference for no roll back

Rental agency/owner responsibilities for renter education and “out of compliance” waste (with enforcement policy)-should rental management companies be responsible for hauling cans (full or empty) back from the curb after the established deadline

Town of Holden Beach educational material for property owners and rental agents

Draft timeline/proposed key decision dates

Recycle policy and pickup schedule and the waste can audit procedure finalized by October 1, to be reported no later than the October 2018 BOC (enable acceptance by EOY)

Ordinance amendments completed and signed off by November 2018 BOC

Enforcement policies completed by November 2018 BOC (enables acceptance by EOY)

Town of Holden Beach educational material for property owners and rental agents by March 1.

Waste bin number audit completed by January 15 and communication to out of compliance owners by March 1 (to allow time for them to have the right number before May 1). Enforcement after May 1.

Push back changes (if any) by March 1 for budget consideration (both 18 and 19)


Previously reported – March 2019
Solid Waste Report

TOWN OF HOLDEN BEACH ORDINANCE 19-03
AN ORDINANCE AMENDING THE HOLDEN BEACH CODE OF ORDINANCES,
CHAPTER 50: SOLID WASTE

Sections
50.01 Definitions
50.02 Container specifications
50.03 Burning or burying of garbage regulated
50.04 Accumulation and collection
50.05 Collections prohibited
50.06 Yard waste
50.07 Transporting waste materials; covering during transport
50.08 Rental homes
50.99 Penalty

§50.02 CONTAINER SPECIFICATIONS.
(A) Residential requirements.
(2) Recyclable refuse can be disposed of in standard garbage containers. Alternatively, 90-gallon capacity containers for recyclable materials only are available by contract through the town for a set annual fee. They will be provided to a property in addition to, not in replacement of, the required number of garbage containers.

§50.04 ACCUMULATION AND COLLECTION.
(A) All garbage and household refuse shall be kept in proper containers as required by this chapter and it shall be unlawful for any person to permit garbage to accumulate or remain on any premises longer than is reasonably necessary for its removal. It is the intent of the town that all containers be secured in such a manner either next to non-elevated or underneath elevated houses, or alongside of the house except prior to collection days when they are to be placed at street side, so that the town street right-of-way remains clear of empty containers, and so that containers are not damaged or overturned by high winds or other occurrences. Trash corrals are an acceptable alternative method of storage. Containers will be located at curbside no earlier than 6:00p.m. the evening before designated collection days during the summer rental season. For the rest of the year containers will be located at curbside no more than 48 hours before the designated collection. All containers should be returned to the normal house-side storage location by 6:00 p.m. the day after collection. Through a town contract for island wide rollback, empty trash and recycling containers will be rolled back to the street side of the house or to a corral if available. Full containers will stay curbside until emptied by the next pickup.

§50.99 PENALTY.
(A) Criminal. Violators of Chapter 50 will not be subject to a criminal penalty.
(B) Civil. In accordance with § 10.99(B) of this code of ordinances, the civil fine for violation of any provision of this chapter shall be $50 per day per offense. Any person who violates any provision of this chapter shall be subject to the penalty provided in § 10.99(B) of this code of ordinances.


Commissioner Sullivan gave a brief timeline overview of the work that had been done to develop a comprehensive plan to address the issues. His position is that it is a reasonable expectation to establish rules and for people to comply. Commissioner Kwiatkowski also felt that the ordinance needs to be revisited and the first step would be to get the trash cans off the street, particularly OBW. Patty said that we could benchmark Emerald Isle since it seems that they are already doing what we are talking about doing. Although they plan to revisit a number of issues, at this time they are proposing changing our policy of leaving full containers roadside and would like to see them be included in rollback just like we do for all empty containers. They asked the public for comments prior to changing the ordinance. This is all for naught if requirements do not include a clear enforcement mechanism. The plan is to bring the proposed ordinance to the next meeting.
No decision was made – No action taken

Update –
Patty took the point on this issue; she reviewed the game plan and submitted the proposed ordinance changes.

At this time they are proposing changing our policy of leaving full containers roadside and would like to see them be included in rollback just like we do for all empty containers. She said that  this is just a good starting place and they want to give the public time to review the changes and make comments. It will be put on next month’s meeting agenda.

Mike pointed out the idea of the ordinance is to make life better for everybody. The same objections to public parking could be used to support the proposed trash ordinance. That is to reduce trash, increase public safety, and increase property value.

To be continued …


12. Review and Discussion of Board of Commissioners’ Objectives Set for this Budget Year with   Priorities for the Second Half of this Budget Cycle – Commissioner Kwiatkowski

Agenda Packet –
Review and Discussion of BOC objectives Set for this Budget Year with Consideration of Priorities for the Second Half of this Budget Cycle. Commissioner Kwiatkowski

Attached is a list of BOC’s objectives settled upon during various discussions during the last budget cycle (those receiving more than 13 points). As we enter the last months of the budget year a review of outstanding objectives and priorities is timely. The Board might also note any objectives that should carry forward into the next year’s budget.

BOC’s Objectives for Fiscal Year 2020/2021

Financial/Budget

General

  1. Balance the budget while preserving the minimum fund balances as defined by the BOC
  2. Ensure revenues from the Town’s delivery of municipal services covers the associated expenses
  3. Develop and track various financial ratios to flag any negative trends
  4. Ensure the Town meets or exceeds annual financial budget goals Audits
  5. Ensure the Town achieves an unmodified opinion rating on annual fiscal audit and addresses noted deficiencies
  6. Ensure staff is qualified to perform newly established audit and accounting procedures to ensure there are no material deficiencies noted in the annual fiscal
  7. Oversee progress on internal control plan with every 6-month reviews to the Board

Funding

  1. Ensure funding and budgeting for sewer lift stations 3 and 2
  2. Ensure funding for FLOMIKE and Dorian FEMA projects

Personnel

  1. Examine total cost of employees, including health care costs, for benchmarking
  2. Evaluate Police Department staffing against safety and enforcement wants to ensure adequate manpower and funding for the next 3-5

Long-Term Plans

  1. Finalize and approve the Land Use Plan
  2. Develop and implement a fire hydrant replacement plan for hydrants in disrepair
  3. Develop a strategy and implement a plan to protect the beach and dune system, including keeping people off the dunes
  4. Work with DOT to ensure all legal crosswalks are appropriately marked to protect residents and visitors
  5. Find options to protect backup generators at the lift stations from salt and weather deterioration.
  6. Complete a needs assessment for a second water tower.
  7. Continue to support LWI access to the

Ordinance Related

  1. Make decision on zoning change regarding setbacks, parking and % permeability for different sized homes

Policies/Procedures/Resolutions

  1. Work together transparently, prioritizing the good of the Town

Advocacy

  1. Ensure advocacy resources are given to limit expansion of the IHA
  2. Support and participate in beach and inlet related advocacy efforts at local, state, and federal level
    • Become more involved in and lead where possible regional advocacy groups and committees
    • Develop advocacy strategy, plan and material for county and state efforts and implement the plan
    • Review and as appropriate amend directions to Poyner Spruill for federal advocacy
    • Support and participate in advocacy efforts and any level as appropriate.
  3. Review Holden Beach marketing materials and methods aimed at renters and potential homeowners for updating

Update –
Patty asked them to review objectives and see if they want to make any changes to the list. They plan to use the same procedure that they used last year. Once again, they will attempt to create a coherent list of objectives for each category. David recommended that they need to schedule a Budget Workshop to address and review these objectives.


13. Discussion and Possible Action on Setting a Budget Calendar – Town Manager Hewett

Agenda Packet –
It is time to establish a calendar for the upcoming budget season. Please provide your availability through the end of June to me.

At the February meeting, the Board will discuss the objectives that were set for this budget year. If you have additional objectives you would like to be discussed for the upcoming budget, send them along with your availability.  I will compile them, and the Board can discuss them at the  Budget Workshop.

Previously reported – January, 2020
Budget Meeting Schedule / 2020

      • January                          BOC’s Workshop Goals & Objectives / Capital Programs
      • February                        Canal Working Group
      • February                        Input from Town Boards / Committees
      • February                       Town Departments Input to Manager
      • March                            Workshop Review Revenue & Expenses
      • April                               Draft Budget Message
      • April                               BOC’s Workshop – adjustments as needed
      • May                                Budget Message
      • June                                Public Hearing
      • June                                Regular BOC’s Meeting Adopt Budget
      • June                                Budget adopted no later than June 30th

Ensuring that government commitments are in line with available resources is an essential element of good governance.

The Town Manager’s proposed budget is due by June 1st
Commissioners must adopt budget no later than June 30th for the next fiscal year
Adopting the annual budget is a primary responsibility of the Board.

Update –
David said its budget season and they need to kick into gear. In order to get started he requested that they give him some input. They usually have four (4) meetings/workshops and need to determine when they will be held. The Board agreed to send Heather a calendar of their availability so she can schedule the meetings. The first meeting has traditionally been to determine objectives. Meanwhile it’s the middle of February and nothing has been scheduled yet.


14. Discussion and Possible Approval of Contract Between the Town and Martin Starnes and Associates for Audit Services for Fiscal Year 2020–2021 – Town Manager Hewett

Agenda Packet –
The proposed contract documents between the Town and Martin Starnes for the fiscal year 2020 – 2021 audit (Attachment 1) are in the Board’s packets for consideration. This is a standard LGC contract and is in keeping with the terms of Martin Starnes’ year two price as set forth in their original three-year proposal.

The proposed contract has been provided to the members of the Audit Committee for their individual review. No concerns have been set forth by the four members that have responded to me as of the preparation of this memo.

Recommended Action – Approve the contract documents between the Town and Martin Starnes for the fiscal year 2020-2021 audit.

Previously reported – March, 2020
Ordinance 20-05, The Revenues and Appropriations Ordinance (#10)
Approval of Contract to Conduct Town’s Audit
Martin Starnes
was awarded the $17,250 contractUpdate –
It’s time for the Board to redo the audit contract which is a standard Local Government Commission contract. The motion was to accept the proposed contract that was set forth in the original three-year proposal. Martin Starnes was awarded the $17,250 contract for the second year at the same price as last year.

A decision was made – Approved unanimously


15. Discussion and Possible Approval of Ordinance 21-03, An Ordinance Amending Ordinance 20-10, The Revenues and Appropriations Ordinance for Fiscal Year 2020–2021 (Amendment No. 6) – Town Manager Hewett

Agenda Packet –
The Town’s FY 20-21 budget forecast as related to occupancy tax was established with an uncertainty regarding collection. Acknowledging the many variables related to COVID-19 impacts, the staff took a conservative approach, knowing that tourism for the year was unpredictable. As stated in many of my previous monthly reports, we have actually seen one of the best years for visitors in recent history. To remain in compliance with the NC Fiscal Control Act, we need to recognize what staff is forecasting for the remainder of this fiscal year for occupancy tax revenue and the related expenses that coincide with those revenues.

The attached budget amendment forecasts a $337,204 increase in accommodations tax for the remainder of the fiscal year. It recognizes the required transfer of Brunswick County Tourism Development Authority (TOA) funding in addition to programming the following expenses:

      • Public parking lots’ construction costs at the 800 block and 764 OBW
      • Legal fees for easement acquisition
      • Lockwood Folly Inlet May dredging event
      • One walkway rebuild and one repair at public accesses secondary to increased wear and tear
      • Replacement of funds expended with additional Covid cleaning requirements for public restroom facilities
      • Port-a-john rentals, including new port-a-johns at new parking areas
      • Court and dock maintenance at Bridgeview Park
      • Repairs and upgrades to improve handicap access at Halstead Park

Suggested Motion: Approval of Ordinance 21-03, An Ordinance Amending Ordinance 20-10, The Revenues and Appropriations Ordinance for Fiscal Year 2020 – 2021 (Amendment No. 6).

Revise Accommodations Tax Estimates

                       Description                                   Account                      Amount        Action

Revenues
                     Accommodations Tax                    50.0302.0000              337204          Increase
Total                                                                                                            337204

Expense

                     Transfer County Accom Tax         50.0401.0000              55358            Increase                       Prof Services Beach                       50.0710.0902              12320            Increase
                      Jordan Blvd Ops, Mx, Repair       50.0710.0906              28476            Increase
                      Public Restrooms                           50.0710.1500              35000            Increase
                      Access and Rec                               50.0710.4300              152580          Increase
                      Halstead Park                                 50.0710.5001              22995            Increase
                      Rothschild Davis Park                  50.0710.5004               8475              Increase
                      Lockwood Folly Dredging            50.0710.7200              22000            Increase   Total                                                                                                            337204

Update –
David proposed this budget amendment in order to get our books balanced. The budget forecast was established with extreme uncertainty do to COVID-19, so they took a conservative approach to estimated revenue. Well it turns out that this was one of the best years for occupancy tax revenue. In order to remain in compliance with the NC Fiscal Control Act  we will need to make some adjustments to the budget. In addition, due to not moving forward with parking proposal they will need to redirect those funds to the Capital Reserve Sand Fund.

A decision was made – Approved unanimously


16. Discussion and Possible Approval of Lease Agreement for Vactor Truck – Public Works Director Clemmons
a. Resolution 21-03, Resolution of Governing Body, Extract of Minutes

Agenda Packet –
The 20/21 budget included funding in the amount $73,281.00 for the yearly installments to purchase a new vacuum truck. Quotes were obtained through the North Carolina Sheriff’s Association Procurement Program. This program qualifies for the bidding process under N.C.G.S 143-129(e)(3) .

The total purchase price of the vacuum truck is $332,687. After the down payment of $35,000 is applied, the Town would finance $297,687.The first of five annual installments of $64,773 will be due in December 2021.

Required Board Action : Approval of Resolution 21-03.

Previously reported – June 2020
Public Works budget request – acquisition of Sewer Vactor Truck @$366,405

The famous brand, Vactor, has become synonymous with vacuum trucks ever since its early conception. Vacuum trucks, as the name might imply, pneumatically load slurries, sludge, liquids, and solids with the use of suction lines. Vacuum trucks are often used by cities to handle large-scale liquid and sludge clean up, most commonly in sewer and septic system maintenance. They can also be used in industrial and municipal settings to suction water and debris left from hydro-excavation or drilling jobs.

Update –
Chris negotiated lease agreement; he was able to get a $60,000 trade-in credit for our twelve-year-old truck.

A decision was made – Approved unanimously


17. Discussion and Possible Action on Parking Recommendations –Commissioners Tyner and Murdock

Agenda Packet –
The Parking Committee established by the Board of Commissioners met on Friday, February 5, 2021. Planning Director Tim Evans reviewed his findings for the four assignments planned for completion at the January 8, 2021 meeting:

      1. Develop the cost and work estimates and estimate the number of potential parking spaces that would result from building a knee-high bulkhead across the Town-owned properties in the 800 block of Ocean Boulevard West (OBW) to create new parking lots.
      2. Develop the cost and work estimates and estimate the number of potential parking spaces possible by utilizing the two cross-through rights-of-ways between OBW and Brunswick Avenue
      3. Develop the cost and work estimates and estimate the number of potential parking spaces by creating angled parking spots on Avenue
      4. Investigate the potential of using the space previously known as Hillside Drive where Ocean Boulevard East ends and McCray Street begins on the ocean side for potential parking If the use of the space is feasible, develop the cost and work estimates and estimate the number of potential parking spaces.

Commissioners Murdock and Tyner are recommending to the BOC that the Town appropriate funding to build parking lots on Town-owned properties in the 800 block and 764 0BW. 

      • Lots 810-822 OBW Cost Estimates: Bulkhead $30,780, Commercial Base of Slate $32,000. Total cost: $62,780 .  31 parking spaces.
      • 764 OBW Cost Estimates: Bulkhead $15,300, Commercial Base of Slate $10,000.Total Cost: $25,300. 12 parking
      • Landscaping $10,000 and contingency (10%) $9808
      • Total Cost of $107,888, 43 parking

These properties were originally purchased many years ago for the purpose of providing parking to access the beach.

Editor’s Note –
The Town owns ten (10) parcels in the 800 block which we obtained on 04/21/13 ostensibly to be used for parking. They are as follows: 46BC001, 246BC010, 246BC011, 246BC012, 246BC013, 246BC014, 246BC015, 246BC016, 246BC01604, and 246BC01609.

Previously reported – January 2021
Agenda Packet –
Parking Committee Meeting 01/08/21
For more information » click here


Holden Beach parking committee scopes out options at first meeting
Read more » click here


Woody gave an update and summarized what was done so far.
Main takeaway is that they developed four tasks
He also said that they are looking for input from the public.

Update –

Item was removed from the agenda


Parking Committee Meeting 02/05/21
For more information » click here

Holden Beach parking committee ready to propose potential sites
The Holden Beach parking committee reviewed potential sites for additional parking spaces around town at their second meeting Feb. 5 and will take their early recommendations to the town board at the next meeting. The parking committee decided to bring two locations to town commissioners for immediate consideration to add angled parking spaces along Ocean Boulevard, town-owned properties near the current public beach access parking lot near 796 Ocean Blvd. Town commissioner Woody Tyner and Brian Mur-dock serve on the parking committee. Holden Beach has 226 total parking spots and approximately six lots of land to develop into additional parking. The first location considered is a 342-foot stretch of town property including seven lots 810, 812, 814, 816, 820, 822 along Ocean Boulevard West about a third of a mile east of Swordfish Drive. Holden Beach planning and inspection director Tim Evans said they anticipate 31 parking spaces could be created. Town administrator David Hewett said they can’t pave the location because it is in an area of environmental concern, so it would require a slate rock base and a bulkhead for erosion control. The cost estimates put the slate rock base at $32,000, the bulkhead at $30,780 and the cost per parking space at $2,000 or $62,000 for a total estimate of $124,780.The second lot at 764 Ocean Blvd. W. sits on the same town-owned parcel as the beach access parking lot. “I’m not sure people were aware we own this,” Evans said. Evans said the lot could provide room for 12 parking spaces but would also require a slate rock base and a 170-foot bulkhead for erosion control. The cost estimates put the slate rock base at $10,000, the bulkhead at $15,300 and the cost per parking space at $2,108 or $25,296 for a total estimate of $50,596.The committee also looked at a few other options including a road they designated Avenue A, a dirt road considered part of McCray Street near where Ocean Boulevard East dead ends. The site offers 10,000 square feet that could provide 22 parking spaces. Cost estimates put a slate rock base at $25,000 and paving at $48,000, but it would need Coastal Area Management Act (CAMA) approval for a total estimate of $73,000.Two other town-owned sites that sit between private residences were proposed to each create 25 angled parking spaces, but the committee members chose to focus on the sites the town could move on sooner than later. “Mr. Evans, with your help at the board of commissioners meeting we’ll present these charts, we’ll say, at least, we want to do the 800 block,” Tyner said. “The board has the 800 and 764 block, but if the board would like us to look at Avenue A or whatever, we can have that conversation, too.
Beacon Article

Town owned properties in the area of the proposed public parking: 46BC001, 246BC010, 246BC011, 246BC012, 246BC013, 246BC014, 246BC015, 246BC016, 246BC01604, and 246BC01609


Providing adequate public parking on the island is not a new issue. We have been talking about this issue for more than ten (10) years already. Most of the discussions were about utilizing properties that the Town already owned. The parking committee identified a number of locations that could potentially provide additional parking on the island. The two locations proposed for immediate consideration were purchased eight (8) years ago. From my perspective this could be described as low hanging fruit. We own the property already, we have parking nearby, beach access is right there, five closest homes are all rental properties, marsh is behind it, and a street is in front, so minimal disruption to the neighborhood. The committee may have gotten out over their skis a little bit with their request of funding without tagging all the required bases first. That said, I really don’t understand the brouhaha. I’m a little surprised that the HBPOA sent out emails that essentially were a call to arms. (A call to arms is something that makes people want to take action and get involved in an attempt to deal with a potentially bad situation.) As a result, the Board has received a significant number of complaints about this agenda item. I’m not sure what is going on here. It’s not like we don’t already have public parking on the other parts of the island that don’t create many of the issues that were included in the emails sent to the Commissioners. Understand that the conversation must include what is adequate parking spaces, what is our responsibility to provide parking, at what cost, and on who’s dime. Counting 350 parking spaces in the  right-of way or 45% of the total 776 parking spaces is disingenuous. Regardless of what you may want, day trippers will continue to come here. The question you have to ask is: Do you want them parking in your right-of-way or in designated parking areas with trash cans and bathrooms? So yes, I’m for providing the additional parking spots at this location. I think it’s the right thing to do. People that don’t live on the island have a right to come to the beach, making a reasonable accommodation to provide beach access and parking is not an unreasonable burden on us.


Day trippers want more parking

Property owners are saying NIMBY

¯\_(ツ)_/¯ Well, you just can’t please everyone!


What will it cost? A closer look at Surf City’s paid parking plan
Paid parking, it’s become a topic of debate for beach towns across Southeastern North Carolina for some time now. As the population in the region continues to grow and beaches attract more and more tourists each year, towns that previously offered free parking are starting to realize the need to monetize the services.
Read more » click here

Surf City Paid Parking
Paid Parking is the latest project Town Council is working on. Although this is not a new conversation, we understand this change will have significant change on our community if it is implemented. Of course with any project there comes additional hard work and big decisions. The following information is aimed at providing details as to how we got to this point, what factors are influencing decisions that will be made, and how the program could look throughout our town.
Read more » click here

The trend continues, Oak Island set to discuss paid parking
Yet another beach town in the Cape Fear region is set to discuss adding a paid parking program to their town revenue stream – this time – it’s the Town of Oak Island. Not much is known about the plans just yet, but the item is on the agenda for the Feb. 16, Town Council retreat. The item is listed as a possible ‘economic development project’ and right now, is only up for council discussion. It appears the council will consider paid parking for ‘large lots’ that include 604 Ocean, Cabana, and West Beach. Oak Island is just one of several beach towns considering paid parking. The Town of Surf City is in the process of approving a paid parking program as is the Town of Kure Beach. This is not the first time Oak Island will be discussing a paid parking program, in 2019 the town voted to move forward with paid parking but then had a sudden change of heart and voted to reverse the decision. One of the biggest reasons beach towns are turning to paid parking is to prevent the need to raise taxes in order to pay for the always-costly beach nourishment projects.  While money from paid parking lots can go to cover items like this, parking revenues from on-street parking cannot, instead, state law requires that money be used for parking related expenses, which could be why Oak Island’s discussion is for ‘large lots.’
Read more » click here


18. Town Manager’s Report

Federal Work Plan
Last month reported $500,000 for investigation/feasibility study, we have been advised too standby

Previously reported – January 2021
Last week they held a “what’s next” call with Ward & Smith regarding Federal Coastal Storm Damage Study.

Holden Beach is competing for a new study as part of USACE 2021Work Plan authorized by the Energy and Water Development Appropriations bill. Wilmington District USACE has affirmed Holden Beach is at the top of their priority list. Town staff is working with Ward & Smith to maintain formal contact with Office of Management and Budget and Corps to ensure that the continuity of the Town’s position is maintained through changes in the federal administration. Ward & Smith has reiterated that if included in the work plan, the Town would need to sign an agreement with the Corps committing the Town to participate in a study effort at a cost of $1.5mm spread over course of three years; $500k of which would need to be included in fiscal year 21/22. David received a call today informing him that Holden Beach has been selected, which means we have been made a priority.

It appears that we have also been funded.

ARMY CIVIL WORKS PROGRAM / FY 2021 WORK PLAN – INVESTIGATIONS
Study: BRUNSWICK COUNTY BEACHES (HOLDEN BEACH), NC
Allocation: $500,000
Summary of Work: Initiate a General Reevaluation Report for Holden Beach

Previously reported – July 2020
Congressman Mike McIntyre of Poyner Spruill made presentation to the Board with an update on Poyner Spruill and The Ferguson Group’s most recent advocacy efforts.

Board was presented with four options for moving forward and recommended pursuing the following two options:

    • Coastal Storm Damage Reduction Study Authorization Section 7001 program – three / three / three. Three years / three million dollars / reviewed at all three levels – District / Division/ Washington. Deadline to file a Letter of Intent application, is the end of next month, this just gets us in line to be included for consideration. If we are selected and we have made the cut, we would then have to sign a contract probably sometime around 2024 making a commitment to pay our share. That would be half the cost, so our portion would be $1.5 million. At best this is a long shot and years down the road. That said, we would still be committing to pay $1.5 million for the study with no assurances that we will actually have the project constructed.
    • Congressional authority to do study was approved in 1966 but was never completed. We could pursue this option simultaneously with the 7001 process. However, as it stands now, we would be obligated to pay the costs that were incurred during the original study request. This is like a Hail Mary pass. We would attempt to run the 1966 Brunswick County Beaches Project up the flag pole. USACE spent $8.5 million and the beaches are obligated to pay half of that. We could ask for forgiveness, where we would not agree to pay for our share which is $1.1 million and do a new study. Uncertain whether USACE would go for this.

The whole purpose of the study is to identify a plan of improvement that is in the public’s best interest which comprises of three prongs that includes being technically feasible, environmentally acceptable, and cost justified.

Board agreed to give authority to proceed with both options, with no financial obligation at this point.


Editor’s Note
Water Resources Development Act of 2020 (S. 1811)
Backlog of Authorized Projects
S. 1811 (§301) addresses the authorization of various types of projects in the backlog.
deauthorize projects authorized prior to November 17, 1986, that had not been started or were unfunded for 10 years;


Just to be clear I’m for beach nourishment, but I am generally opposed to moving forward with the federal project due to the uncertainty of the funding. We will be paying a huge amount of money for something that doesn’t make any sense to do. Our portion of $1.5 million for a study seems ridiculous to me; the output is a project that we probably won’t want to pay for anyway. Currently we are paying for a lobbyist to pursue this without even being able to crunch the numbers. The expression don’t buy a pig in a poke comes to mind. A number of towns have already decided to pass and stay with FEMA; so I question, Why are we still even considering this? More importantly if we are selected, How do we plan to pay for it? I really think we need to have some serious discussions prior to spending that kind of money.


FEMA
We are in the public notification phase for hurricane Isaias that is required by FEMA before they issue Project Worksheets(PW). David indicated that there is a potential for us to combine all four storms in one large project. Any inquiries specific to the public notice need to be directed to FEMA.

Previously reported – January 2021
We are in the public notification phase for hurricane Dorian that is required by FEMA before they issue Project Worksheets(PW). If and when Dorian PW is approved, they would like to include it with FloMike efforts. David questioned whether if it is possible that we might have a three-storm beach project.


Sand Fence Project Installation
The project is about halfway done, they are almost at the pier. They will continue working west as far as they are permitted to by CAMA.

Previously reported – January 2021
Well underway – approximately 4,000 feet beachfront installed so far; they are working from west to east on the east end of the island.


Vegetation
Planting will follow sand fence project completion
In contract to replace over a half a million plants
Inspected vendor greenhouse site in Bolivia
Planting tentatively scheduled after Easter weather permitting

Commissioner Kwiatkowski referencing the January UNCW presentation on dune vegetation questioned whether the soil was checked which was one of the recommendations that was made. Christy responded that they had not been included because  the recommendations came after bids/contracts were already executed. In addition, we do not have any money in the budget for doing that at this time. However, they plan to include the recommendations the next time we plan on doing another dune vegetation project.


Coastal Resources Commission
The N.C. Coastal Resources Commission will meet Thursday, February 18th  by video conference. Agenda covers a number of important topics specifically Inlet Hazard Areas are addressed.
For more information » click here


Parks & Rec Master Plan
Kickoff meeting between McGill and staff , they met last week

Previously reported – January 2021
The current Parks and Recreation Master Plan for the Town of Holden Beach was completed in May of 2012. Christy stated that we should be updating the plan every five years. She then reviewed the process and made the recommendation to award the contract to McGill with an explanation of why they were selected. The Board awarded the contract to McGill as recommended.


19. Mayor’s Comments

Alan thanked everyone for reaching out to him during his convalescence
He also said that  COVID-19 is REAL!!!

Previously reported –
January 2021
Mayor Holden has tested positive for COVID-19 and is at home isolating. While he recovers, please contact Town Hall with any questions or concerns regarding town business in order to allow him proper time to rest and recuperate.

From the Mayor’s Desk 02/15/21
2021 has brought many opportunities and challenges to Holden Beach. COVID seems to continue to be impacting almost everything here.

The Town Hall building continues to be locked and inaccessible to the public due to the virus-related guidelines. Communications with the public are via phone, email, and US mail. Currently, there is no plan giving relief to this policy.

Speaking of COVID, I endured and suffered with it all of January. After being in the hospital and isolated I returned to work on a limited basis. 

Former North Carolina State Senator R.C. Soles recently passed away. Senator Soles was the last member of the group that worked with my father, first Holden Beach Mayor John F. Holden, to organize and work to create the Town of Holden Beach on Valentine’s Day of 1969. Senator Soles represented this district and was instrumental in getting the paperwork through the legal process in the state government.

Our Ocean Boulevard has been in terrible condition for the past several years. Resurfacing has been scheduled for the past two years, but when highway funding was not available the work was postponed. This was due to the reduced money derived from the gas tax. Less gas sales has resulted due to less travel. 

The North Carolina Department of Transportation has this February patched some of the worst areas on Ocean Boulevard, but it still needs resurfacing. Reminder, this is a state road and not a town road!

As you leave Holden Beach and turn right at the stoplight, you will pass the Food Lion on your left. Approximately one-half mile ahead you will come to a stop sign at the intersection of Sabbath Home Road and Old Ferry Connection. Be aware! This is now a “four way stop” intersection.

The ABC Store on NC 130 located about a mile and a half towards Shallotte from the Holden Beach causeway stoplight will soon be moving into a new building currently under construction. This new location is about a half mile closer to the stoplight. 

The ABC Store in Shallotte is soon to be demolished. The new Shallotte ABC Store is next door. 

The Town of Shallotte is getting a Chick-fil-A, a Cook Out and a modern carwash. All of these are north of Walmart on Main Street. The new shopping center at the intersection of NC 130 and Main Street in Shallotte is open. 

The US Army Corps of Engineers dredge, “Merritt”, has been working many days recently in the Lockwood Folly Inlet. Time will tell whether the inlet will prove to be safe for the boaters this spring.

Yes, the Holden Beach Fishing Pier and Campground is for sale. This is causing much discussion regarding public parking and access. I am receiving calls and emails about the town buying it. There is currently no serious ongoing activity involving the Town. Recent offers from private investors are getting stronger.

The Town of Holden Beach Parking Committee has been active in studying and making recommendations. The Holden Beach Town Regular Meeting will be February 16th and parking is on the agenda. 

Our beach strand is in good condition. Sand fencing is being placed along the ocean side of the frontal dune. This will help capture more sand as we continue to grow the dunes. 

The Holden Beach Chapel continues to provide services each Sunday. Spacing and other protective measures are being taken to protect those who attend. Chaplain Dr. Reggie Rushing and his wife, Sandy are doing a wonderful job with the music program. The singers and bell choir always add to the service.

Construction and sales are extremely active. There are less than a dozen homes for sale on the island. Rental reservations indicate a busy summer. Swimming pools are in high demand and are on backorder. Appliances are proving to be hard to find and many are on backorder as well. Building materials cost remains high but are showing a little bit of fluctuation.

I have lived on Holden Beach all of my seventy-two years. As I recall the years when my brother and I were the only two children living on the island, I can’t recall a drearier first six weeks of a new year. The water table in the area is almost at the surface. Maybe this means a beautiful, sunny spring and summer. 

Click here to view a pilot program of the North Carolina Insurance Underwriter Association (NCIUA). You may find this of interest. Our building codes continue to change, and our structures are being built more storm resistant. 

I am receiving more and more questions about our concerts and festivals for 2021. The staff and I will try to make sure you are informed as soon as possible.  


20. Board of Commissioners’ Comments

Board addressed the parking issue, the key takeaways;

      • They appreciate your feedback
      • Everyone that wants to go to the beach should be able to
      • Issue needs to be addressed
      • Significant number of parking spaces will be eliminated when a number of properties are sold
      • They are considering all options
      • Board needs to revisit role they want Parking Committee to have

Request that the public participate more in the process, they can’t represent you without your input. Make sure to include your name, address, and whether this is your primary residence. Please send comments to Heather at heather@hbtownhall.com

Folks speaking up would be helpful!


21. Executive Session Pursuant to North Carolina General Statute 143-318.11(a)(6), To Discuss Qualifications, Competence, Performance of a Public Employee (Commissioners Tyner and Kwiatkowski) and North Carolina General Statute 143-318.11(a)(3), To Consult with the Town Attorney (Town Manager Hewett)

They began the Town Manager performance appraisal process in a closed session.

No decision was made – No action taken


  • Loose Ends (3)
      • Commercial District / Zoning                             February 2019
      • Dog Park                                                                January 2020
      • 796 OBW                                                                February 2020

General Comments –
Due to the Town of Holden Beach’s State of Emergency Restrictions and Governor Cooper’s Stay at Home Order, in person public attendance is prohibited. The meeting will be livestreamed on the Town’s Facebook page. Visit https://www.facebook.com/holdenbeachtownhall/ to watch the livestream..


.
A little surprised that there was still NO discussion on the Sewer System #2 upgrade …

 


.
BOC’s Meeting

The Board of Commissioners’ next Regular Meeting is scheduled on the third Tuesday of the month, March 16th
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                 Final Public Notice

The Town of Holden Beach has applied for Federal Emergency Management Agency (FEMA) Public Assistance (PA) Program funding through North Carolina Emergency Management (NCEM) as a sub- recipient.

Under the National Environmental Policy Act (NEPA), federal actions must be reviewed and evaluated for feasible alternatives and for social, economic, historic, environmental, legal, and safety considerations. Under Executive Order (EO) 11988 and EO 11990, FEMA is required to consider alternatives, and to provide a public notice of any proposed actions in or affecting floodplains or wetlands. EO 12898 also requires FEMA to provide the opportunity for public participation in the planning process and to consider potential impacts to minority and low-income populations. This notice may also fulfill requirements under Section 106 of the National Historic Preservation Act (NHPA).

Funding for the proposed project will be conditional upon compliance with all applicable federal, tribal, state, and local laws, regulations, floodplain standards, permit requirements and conditions.

Sub-Applicant:  Town of Holden Beach

Project Title: 159645-Beach Strand Sand Volume Erosion; PA-04-NC-4568-PW-00050

Location of Proposed Work:

Central Reach
240 OBE to 781 OBW, Holden Beach, NC 28462
Start: 33.91430, -78.25310; End: 33.90760, -78.33170

Special Flood Hazard Area Zone:
This project is for the restoration of the Central Reach portion of Holden Beach. All work is located in a Coastal High Hazard Area. Confirmation of location in a Coastal High Hazard Area (VE Zone) was determined by the Brunswick County Flood Insurance Rate Map, Panel Numbers: 3720201500K, 3720201600K, 3720202600K, each dated 8/28/2018. The proposed work conforms to all applicable State of North Carolina and local floodplain regulations. There is a potential for the facility to be impacted by future flooding events due to its location within the Coastal High Hazard Area. The proposed work will take place in Estuarine/Marine Wetland, per the United States Fish and Wildlife Service National Wetlands Inventory but will have a beneficial effect on wetland values.

Proposed Work and Purpose:
The Town of Holden Beach will restore a total of approximately 4.5 miles along the Central Reach portion of Holden Beach using offshore dredged material. The proposed project includes concurrently restoring losses attributable to three storm events as a single re-nourishment project to the engineered and designed beach template funded in FEMA-4568-DR-NC, including approximately 67,438 cubic yards (CY) of sand, 24,000 linear feet (LF) of fencing, and 350,000 individual dune plants. Sand for the proposed project will be obtained by hopper dredging from an offshore borrow area located approximately two miles offshore of Holden Beach.

The purpose of the proposed project is to provide storm damage reduction benefits to the existing shoreline, upland habitat, and surrounding infrastructure. Restoration of the engineered beach will also maintain a viable beach environment for nesting habitat for threatened and endangered nesting sea turtles, as well as protect and maintain foraging habitat for shorebird species. The beach restoration project will also provide recreation enhancement of the publicly accessible shoreline along Holden Beach.

Project Alternatives:

Alternative #1 (no action alternative): The ‘no action’ alternative would ultimately result in a negative impact on the Town of Holden Beach. The beach and surrounding community would not be protected from future storm surge events. Erosion would continue to occur along the beach and negative impacts to species and recreational value of the area could occur.

Alternative #2 (Beach Restoration): The proposed action restores the beach to pre-disaster condition, which reduces the risk to improved property on the island, provides additional habitat for sea turtles and shorebirds, and increases the recreational value of the area.

Comment Period:

Comments are solicited from the public; local, state, or federal agencies, and other interested parties in order to consider and evaluate the impacts of the proposed project. The comments should be made in writing and addressed to:

FEMA Internal 11988 Reviewer
FEMA Region 4
3003 Chamblee-Tucker Road
Atlanta, Georgia, 30341

Alternatively, comments may be emailed to: FEMA-R4EHP@fema.dhs.gov. Please send comments with the subject line [DR-4568-NC-00050 11988 COMMENT].

All comments are due by no later than 30 days of the posted date of this notice.

POSTED ON: 2/10/2021

End of Notice

 The beaches are the economic engine of our tourism-based economy!


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