06 – Town Meeting

Lou’s Views

“Unofficial” Minutes & Comments


Budget Message 05/27/21

Notice is hereby given that the Budget proposed for the Fiscal Year, beginning July 1, 2021 and ending June 30, 2022, has been submitted to the Board of Commissioners. Click here to view a copy of the budget message.

A public hearing on the proposed Budget will be held by the Board of Commissioners at 5:00 p.m. or shortly thereafter on Friday, June 4, 2021, in the Holden Beach Town Hall Public Assembly, 110 Rothschild Street. Oral and written comments will be received at the hearing from any interested person.

Key Takeaways

    • Satisfies Town’s total Fiscal Year debt obligations of $2,937,471
    • Maintains the current tax rate of 20 cents per hundred dollars of valuation
    • Construction  four FEMA storm damage mitigation projects totaling $45.7 million
    • Transferring $500,000 from Unassigned General Fund Balance to the Beach & Inlet Capital Reserve Fund
    • Increasing the Sewer Assessment from $370 to $385
    • Engineering, construction, and financing of upgrades for Lift Station #2
    • Maintaining an estimated Unassigned General Fund Balance of 41%
    • Police Department –
      1. Convert one (1) part time administrative specialist to full time
      2.
      Procurement of two (2) vehicles
      3.
      Launch “Central Square” automated dispatch system
    • Planning & Inspections Department –
      1. Add one (1) Development Services position
      2.
      Procurement of one (1) vehicle
      3.
      Deployment of drone operations capability  
    • Appropriations for a Second Water Tower evaluation
    • Appropriations for a Water/Sewer Rate Study
    • Ensuring Canal Subdivision’s navigability
    • USACE Coastal Storm Damage Reduction study – provide $500,000 local share
    • Lockwood Folly Inlet maintenance dredging funds – provide $383,000
    • Continued beach , inlet, and waterways advocacy
    • Funding 3% merit pay performance pool
    • Implement modifications to trash pail rollback services and recycling program
    • Appropriation of $700,000 grant share for construction OBW bike path
    • Administer $194,000 American Recovery Plan funds
    • Upgrade fire hydrant maintenance program for an annual cost of $20,000
    • Update Capital Improvement Plan

BOC’s Special Meeting 06/04/21

Board of Commissioners’ Agenda Packet » click here

Audio Recording » click here 

1. Public Comment

There were no comments

2. Public Hearing – Proposed Budget for Fiscal Year 2021 –2022

Agenda Packet – Budget Message

Proposed Budget by Fund
                                                                  2019                      2020                      2021
General                                                    $3,446,793           $3,631,081            $4,331,174
Water & Sewer                                       $5,320,990           $5,066,429            $5,434,420
BPART                                                      $3,078,146           $28,305,961          $4,465,043
Canal Dredging                                      $2,167,214           $2,708,552            $3,006,670
American Recovery Plan                                                                                   $194,000
FEMA Capital Projects Fund                                                                             $45,745,632
Capital Reserve Fund Water                                                                             $113,276
Capital Reserve Fund Sewer                                                                             $106,623
Capital Reserve Fund Beach               $3,255,657            $2,393,242            $2,694,372
Total All Funds                                     $17,268,800         $42,105,266          $66,091,210

The Board is required to hold a Public Hearing prior to adopting  the budget.  The proposed budget sets forth four (4) main governmental funds – General, Water & Sewer, BPART (Beach Preservation / Access & Recreation / Tourism), and Canal Dredging. It also includes three (3) Capital Reserve Funds – Beach Nourishment, Water, and Sewer. The total budget is $66,091,210David stated the budget was prepared as directed by the Board. He went over the budget highlights; they were listed as key takeaways from the Budget Message. Commissioners must adopt budget no later than July 1st for the next fiscal year.

3. Discussion and Possible Approval of Agreement between the Town and Green Engineering for Engineering Services for Structural and Mechanical Modifications to Vacuum Sewer Pump Station Number 2 – Town Manager Hewett

Agenda Packet –
The engineer has proposed an aggressive schedule for the project as reflected in the proposed contract. The total for engineering services is
$255,990. The agreement appears standard and sufficient funds are currently budgeted to allow for its execution. Staff recommends approval of the agreement.

A decision was made – Approved unanimously

4. Executive Session Pursuant to North Carolina General Statute 143-318.11(A)(5),To Instruct the Staff or Agent Concerning the Negotiation of the Price and Terms of a Contract Concerning the Acquisition of Real Property

No decision was made – No action taken


Holden Beach covers proposed budget, engineering contract
The Holden Beach Board of Commissioners met June 4 for a public hearing about the upcoming fiscal year and also spoke with an engineer about his proposal for modifications for a sewer pump. Town Manager David Hewett presented the adjusted $66,091,210 budget after previous budget workshops. Hewett said the budget satisfies the town’s total debt obligations of $2,937,471 for the fiscal year.  It also maintains the town’s current ad valorem tax rate of 20 cents per $100 of valuation. The budget includes $45.7 million toward building the town’s four FEMA storm damage mitigation projects and increases the sewer assessment from $370 to $385 to cover the interest payment on an anticipated $4 million debt issuance for sewer lift stations 2 and 3 upfits. It also provides for a part-time Holden Beach police administrative specialist to become full time, replaces two police cars and the launch of “Central Square,” an automated dispatch system. Hewett said the amended budget provides funds for a second water tower evaluation and a water/sewer rate study. It also covers upgrade to the fire hydrant maintenance program and update the capital improvement plan. It will set aside $145,000 for paving Seagull Street and replace a $100,000 sanitation dump truck among more. The general fund consists of $4,331,174. The general fund goes to the governing body, police, administration, sanitation, inspections, public works for streets, buildings, and grounds. Water and sewer are budgeted at $5,434,420. The Holden Beach Harbor canal dredging special revenue fund is $14,082,625 while the Heritage Harbor canal dredging special revenue is budgeted at $746,640.
The budget was placed on the board’s regular agenda for final adoption June 15. Commissioners had no questions or comment, so Holden Beach Mayor Alan Holden ended the public hearing. No motions can be made until the June 15 meeting. Town public works director Chris Clemmons spoke about the engineering agreement for modifications done to sewer pump station 2. Commissioner Brian Murdock asked Green Engineering’s Chief Executive Officer and company president E. Leo Green, about the design phase of the bid. He asked if this lift station was the same or similar to the last one Green Engineering worked on. Murdock said he is a house contractor himself and knows if he owns the plans to the house, he can reuse it in future home builds, which will cause the price to drop. He expected a similar situation to happen in this situation. “I see that it’s cheaper, but I was expecting it to be a little bit cheaper than that, if indeed it is the same,” Murdock said. He said the $116,000 is a lot of money if “we are building the same animal here.” Green said it looks the same, but internally it’s not the same. He listed off a few features that have changed between the two pumps. He said the design has to start from scratch. He said the guts and performance of the design will be different than the other pump. Green said in the past, his company has worked with a good contractor for the town. He said they have a good working relationship with that contractor and hopes to be working with him again for this pump or someone as good. He said if they work with a different contractor, it could be a nightmare. Green said he also doesn’t think there is another engineer in the state that can work with their schedule. “This thing will be on next May,” he said. He added in order to do get the work done, staff has to be added to get the work done in time. He is also aware there will be price increases, which was not put in the budget to cover the negotiation to get the project cost back down in a month. “Hopefully, you won’t have to buy much wood,” Mayor Pro Tem Gerald Brown joked. He said to Green the commissioners understand about the cost. He said Green gave the answer they were looking for. Commissioners then approved the agreement.
Read more » click here


Previously reported – May 2021
Brunswick town responds to backlash over live stream issues
After a year of complaints about a lack of transparency, Holden Beach officials have reopened their meetings to the public this month and are hoping it will make past criticism of their live streams water under the bridge. Since the start of the pandemic, the town of Holden Beach has responded to in-person meeting restrictions by live streaming their Board of Commissioners meeting on Facebook and later posting the audio to YouTube. But during virtually every one of those meetings, resident comments pop up throughout the stream complaining of inadequate audio that leaves them unable to follow the meeting. Residents were also frustrated that the video stream does not show the commissioners, or any presentations given at the meeting, instead focusing the camera at the town’s official seal. “We were thinking they were eventually going to get the hang of it and get better,” said Tom Myers, president of the Holden Beach Property Owners Association. “Everybody else kind of worked out the kinks and got really, really good at virtual meetings but here it never really changed.” Myers said over the past year he’s received too many complaints to count, leading him to send a letter to the board in October calling on them to consistently use microphones, position the camera toward the commissioners, have speakers say their name before commenting, and to take roll call votes, among other suggestions. In the letter, the association also offered to purchase a tripod or camera for the town to use to ensure all speakers and presentations could be seen by the public. After resending the request to the town in February, the letter was read into the record, but the board did not comment on it. Other than that, Myers said, he’s received no response or acknowledgement from town officials. Commissioner Brian Murdock acknowledged the town has received numerous complaints about their meeting but said they we’re not in a position financially to make the necessary changes. “Sure everybody’s written and complaining that they can’t hear, but that’s not really in our wheelhouse,” Murdock said. “We’re not in charge of any of that, that’s handled by staff. I just show up for the meeting and do what I can.” According to Town Manager David Hewitt, the town does not have the personnel or IT capabilities to make use of the camera or tripod, even if the donation allowed them to upgrade from an iPhone to a camera. “We’re not set up for and don’t have the manpower to really do live stream stuff,” Hewitt said. “We were just trying to get by and accommodate as best we could with the circumstances presented by COVID, and it worked to varying degrees for people.” But even after using noise cancelling headphones and following up with staff on unclear items, Myers said it hasn’t been working for association members. He said people fed up with being unable to follow the meetings have tuned out, pointing to a recent meeting in which parking recommendations were to be discussed as an example. After the association emailed members about the upcoming item, the board received more than 200 emails from a town of just over 500 residents. “That to me was a big wake up call,” Myers said. “It’s like, wow, everybody’s really concerned about this, and they had no clue this was going down because they couldn’t follow the meetings and the discussions.” However, other residents like Ralph Gallo, who previously left critical posts under the live stream, now say they are ready to move forward. “They are back to letting the public attend the meetings. Tonight was the first night back. So what’s past is now a mute subject,” Gallo said in a Facebook message. According to Hewitt, as of now the town plans to discontinue their live streams and remain fully in-person. What effect the change has on public participation remains to be seen. “I think the proof is in the pudding: Now that the doors are opened back up how many people are going to come to the meeting anyway?” he said. “Last night there were 5 or 6 people there, what does that tell you?”
Read more » click here

VIDEO: Holden Beach special meeting
The Town of Holden Beach is holding a special meeting tonight at 5 p.m. that will be livestreamed on the StarNews’ Brunswick Today Facebook page. When in-person access to public meetings was limited at the onset of the pandemic, the town broadcasted proceedings on its Facebook page. However, residents have recently complained – to no avail – that the audio is hard to hear, and that video only points at the town’s seal, leaving people unable to see who’s talking or follow any of the presentations. The Holden Beach Property Owners Association offered to donate equipment and services to have the meeting livestreamed in a way that will let people know what’s going on. But according to Holden Beach Town Manager David Hewitt, the town does not have the personnel or IT capabilities to take them up on that offer. Holden Beach meetings are now open for in-person public participation, “As far as I’m concerned, the more the merrier. People need to participate and understand what’s going on,” Holden Beach Commissioner Brian Murdock said after their last meeting. “There’s plenty of empty seats in the meeting last night and somebody can fill them up.”
Read more » click here


BOC’s Public Hearing / Regular Meeting 06/15/21

Board of Commissioners’ Agenda Packet click here

Audio Recording » click here


BOC’s Public Hearing

PUBLIC HEARING:
Ordinance 21-10, An Ordinance Amending the Holden Beach Code of Ordinances to Comply with Requirements of Chapter 160D of the North Carolina General Statutes

Update –
Timbo explained that state legislation requires us to make changes to our ordinances. The staff has made the necessary changes to comply.

 Public Comments –
There were no comments


BOC’s Regular Meeting

1. Public Comments on Agenda Items

They received just three (3) comments which are posted online at the Town’s website
For more information » click here


2. Discussion and Possible Approval of Ordinance 21-13, Fiscal Year 2021 – 2022 Budget Ordinance – Town Manager Hewett

Agenda Packet – (Pages 22 – 45)
Ordinance 21-13
Town of Holden Beach Fiscal Year 2021/2022 Budget Ordinance
An Ordinance to appropriate revenues and authorize expenses for the Fiscal Year beginning 1July 2021 and ending 30 June 2022 .  BE IT ORDAINED by the Board of Commissioners of the Town of Holden Beach North Carolina that revenues and expenses for the Fiscal Year 2020/2021 are authorized as set out below:

PART VII. TAX RATE, VALUATION,COLLECTION RATE AND TAX BASE
An Ad Valorem Tax Rate of twenty cents ($.20) per one hundred dollars ($100) at full valuation is levied for Fiscal Year 2021/2022. The Ad Valorem Tax Collection rate used to calculate the estimated ad valorem tax revenue is ninety-eight point seven four zero percent (98.74%) based on collection rate results from the fiscal year ended 30 June 2020. The total valuation for the new fiscal year is estimated to be one billion three hundred sixty-eight million three hundred twenty-four thousand four hundred and fifty-six dollars ($1,368,324,456).

Ad Valorem Tax

Total Valuation =  $1,368,324,456
Ad Valorem Taxes = $2,702,167  
A penny generates $135,115 of tax revenue

Estimated 2021 tax base is $1,368,324,456
.       a) $1,368,324,456 % 100 = $1,368,324
.         *  $100 of asessed value
.       b) $1,368,324 X $.20 = $2,736,648
        * Tax
rate of $.20 per $100 of assessed value
      c) $2,736,648 X .9874 = $2,702,167
.         * Tax collection rate of 98.74%
.       d) $2,702,167 % 20 = $135,115
.         * Value of each penny

PART VII. BUDGET ADMINISTRATION
This Budget Ordinance shall be the financial plan for the Holden Beach Municipal Government during the fiscal year beginning 1July 2021 and ending 30 June 2022. The Board of Commissioners shall approve all reallocations of budgeted funds between Funds and may amend the Budget Ordinance at any time so long as the Budget Ordinance, as amended, satisfies the requirements of North Carolina General Statutes 159-8 and 159-13 . The Budget Officer shall administer and shall insure operating officials are provided guidance and sufficient details to implement their appropriate portion of the budget. In accordance with North Carolina General Statute 159-15 and 26, the Budget Officer may reallocate budgeted funds within a Fund without limitation and shall establish/maintain an accounting system designed to show in detail the Town’s assets, liabilities, equities, revenues, and expenditures. The Town of Holden Beach Capital Improvement Plan for Fiscal Years 2021 through 2028 is hereby incorporated for reference at Atch 1.

Update –
State law defines an annual budget as “a proposed plan for raising and spending money for specified programs, functions, activities or objectives during a fiscal year.” Local governments must balance their budget. Ensuring that government commitments are in line with available resources is an essential element of good governance. Town Manager Hewett briefly reviewed the process to develop the spending plan.

Proposed budget balanced with revenues equaling expenses. Commissioners must adopt budget no later than July 1st for the next fiscal year. Adopting the annual budget is a primary responsibility of the Board. BOC’s approved the town’s budget ordinance as submitted for the upcoming fiscal year.

A decision was made – Approved unanimously


3. Discussion and Possible Approval of FEMA Special Obligation Bond – Assistant Town Manager Ferguson, Scott Leo, Parker Poe Adams and Bernstein & Andrew Carter, DEC Associates
a. Bond Order for Issuance of Special Obligation Bonds – Beach Nourishment
   b.
Resolution 21-10, Resolution for Issuance of Special Obligation Bonds – Beach Nourishment

Agenda Packet – (Pages 46 – 74)
The attached bond order (Attachment I ), prepared by our bond attorney firm, Parker Poe Adams & Bernstein, LLP, is a necessary component for the application to the Local Government Commission (LGC) and the issuance of the special obligation bonds to obtain financing for the upcoming beach renourishment project. The project will mitigate sand losses incurred during four storm events: Florence, Michael, Dorian, and Isaias. The bond order authorizes issuance of special obligation bonds of the Town of Holden Beach and the pledge of the FEMA and the State reimbursement amounts to repay the special obligation bonds.

Attachment  l : Bond Order

Suggested Motion:  Approval of the attached bond order related to the issuance of special obligation bonds for the Town of Holden Beach.


The attached resolution (Attachment 1), prepared by our bond attorney firm, Parker Poe Adams & Bernstein, LLP, is a necessary component for the application to the Local Government Commission (LGC) and the issuance of the special obligation bonds to obtain financing for the upcoming beach renourishrnent project. The project will mitigate sand losses incurred during four storm events: Florence, Michael, Dorian, and Isaias. The resolution sets the terms of the special obligation bonds of the Town of Holden Beach reflecting the terms of the proposal by PNC Bank to purchase the special obligations bonds from the LGC and the Town.

Attachment I : Resolution

Suggested Motion: Approval of Resolution # 21-10, setting forth the terms of special obligation bonds to be issued by the Town of Holden Beach.

Previously reported – May 2021
Agenda Packet –
The attached resolution (Attachment l ), prepared by our bond attorney firm, Parker Poe Adams & Bernstein, LLP, is necessary to direct application to the Local Government Commission (LGC) for approval of a special obligation bond and requesting LGC approval of the town’s special obligation bond and certain related matters. The FEMA reimbursement grant for storm damage repair for four storms: Florence, Michael, Dorian, and Isaias is administered to the town on a reimbursement basis. The town will need to obtain bridge loan financing to construct the project and then make submissions for reimbursement through FEMA. This financing effort necessitates LGC approval.

RESOLUTION  21-09
RESOLUTION OF THE TOWN OF HOLDEN BEACH, NORTH CAROLINA, DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION FOR APPROVAL OF A SPECIAL OBLIGATION BOND, REQUESTING LOCAL GOVERNMENT COMMISSION APPROVAL OF THE TOWN’S SPECIAL OBLIGATION BOND AND CERTAIN RELATED MATTERS

Suggested Motion: Approval of Resolution #21-09, directing application to the Local Government Commission for approval of a special obligation bond, requesting Local Government Commission approval of a special obligation bond and certain related matters.

For the four (4) storm events, FEMA does a reimbursement for the storm damage repair project. That means that we will need to obtain a special obligation bond, which is essentially a bridge loan, for the interim.        This also requires the Local Government Commission approval. This resolution is just part of the process to do that.
A decision was made – Approved unanimously

Update –

Bond Order
David said that this is one of the last administrative steps needed for us to move forward and he can’t go to Local Government Commission (LGC) for approval without it.

A decision was made – Approved unanimously

Resolution 21-10
Commissioner Sullivan asked several questions clarifying the terms of the agreement.

A decision was made – Approved unanimously


4. Discussion and Possible Action on Ordinance 21-10, An Ordinance Amending the Holden Beach Code of Ordinances to Comply with Requirements of Chapter 160D of the North Carolina General Statutes – Inspections Director Evans

Agenda Packet –
Ordinance 21-10

The new Chapter 160D of the NC General Statutes consolidates current city- and county-enabling statutes for development regulations (now in Chapters 153A and 160A) into a single, unified chapter . Chapter 160D places these statutes into a more logical, coherent organization. While the new law does not make major policy changes or shifts in the scope of authority granted to local governments, it does provide many clarifying amendments and consensus reforms that will need to be incorporated into local development regulations.

Chapter 160D is effective now, but local governments have until July 1, 2021 for the development, consideration, and adoption of necessary amendments to conform local ordinances to this new law. All city and county zoning, subdivision, and other development regulations, including unified-development ordinances, will need to be updated by that date to conform to the new law. Cities and counties that have zoning ordinances must have an up-to-date comprehensive plan or land use plan by July 1, 2022.

Town of Holden Beach Planning & Zoning Board
Statement of Consistency and Zoning Recommendation

The Town of Holden Beach Planning & Zoning Board has reviewed and hereby recommends approval of amendments to Chapter 157 of the Zoning Ordinance as required by NC General Statutes Chapter 160D, S.L. 2019-111 and as amended by S.L. 2020-25.

After review, the Planning and Zoning Board has found that the recommended amendment is consistent with the adopted CAMA Land Use Plan and is considered reasonable and in the public interest for the following reasons.

    • The amendment is Chapter 160D is effective now, but local governments have until July 1, 2021, for the development, consideration , and adoption of necessary amendments to conform local ordinances to the new law.
    • Chapter 5: Land Use and Growth and Chapter 6: Tools for Development of the adopted Plan references the Town of Holden Beach Zoning Code and Subdivision Regulations which are further clarified in Chapter 160D.
    • It will promote public health, safety, and general welfare within our community by clarifying conflicts of interest for staff, the governing board, and the appointed

Upon approval by the Board of Commissioners the Comprehensive Plan will be deemed amended and shall not require any additional request or application for amendment.

The statement and motion were adopted by a 5-0 vote this 27th day of April 2021.

Vicki Myers – Chair

Timbo explained that the legislation makes development regulation more uniform across the state. Staff has made the necessary changes to comply. It was already submitted and approved by both our town attorney and the Planning & Zoning Board. A Public Hearing needs to be scheduled before ordinance can be adopted. They scheduled the Public Hearing prior to the next Regular Meeting.

Update –
Legislation created a zoning law consolidation statute establishing uniform development rules. We made changes to our ordinances  to be in compliance. Timbo briefly reviewed steps required and taken to get to this point.

A decision was made – Approved unanimously


5. Discussion and Possible Action on Holden Beach Code of Ordinances, Section 95.05, Street Rights-of-Way – Mayor Pro Tem Brown

Agenda Packet –
§95.05 STREET RIGHTS-OF-WAY.

(A) The purpose of this regulation is to establish what may be placed in street rights-of-way which are cleared by installation or repair of utilities, streets, or walkways. This regulation is not intended to remove or destroy landscaping or structures which are presently in place. Landscaping in street rights-of-way:

(1) Must not present a safety hazard;

(2) Must not impede traffic;

(3) Is placed at the risk of the individual; and

(4) Is encouraged.

(’85 Code, § 14-2)

(B) The ten feet of rights-of-way nearest the pavement or road bed shall remain clear of all items with the following exceptions:

(1) Mailboxes, newspaper boxes, post and rope not to exceed 24 inches from grade.

(2) Grass, an approved pervious product, or vegetation not to exceed one foot in height.

(3) The properties located at 1189, 1190, 1191 and 1192 Ocean Boulevard West may install or place a fence within the right-of-way.

(‘85 Code, § 14-2.1)

(C) The area of the rights-of-way beyond ten feet of the pavement or road bed:

(1) May be landscaped by the abutting property owner provided § 157.081 of the zoning code is complied with.

(2) Shall be kept clear of all other manmade structures not used in landscaping with the exception of fences.

(‘85 Code, § 14-2.2)

(D) The town has no responsibility to protect any items, authorized or unauthorized, which are placed in street rights-of-way. Improvements are made at the owners risk and may be destroyed or damaged during walkway, street, and utility installation or maintenance. Items deemed to be a safety hazard or to impede traffic will be removed by the town.

(E) All existing concrete within the right-of-way that is removed for any reason cannot be replaced.

Previously reported – April 2018
Parking for Implementation Prior to the 2018 Beach Season
Revise the Town Ordinance 95.05 to accommodate the recommendation for property owners to have an option to preserve their landscaping and irrigation systems by installing a post and rope in the right­ of-way not to exceed 24″ in grade.

This came out of the parking committee. At the time, the original intent was to eliminate all rightsof-way parking. However, not allowing any parking in the rights-of-way creates its own set of problems. Instead of outright banning parking in the rights-of-way they gave the property owner an option to use post and rope. This was a reasonable accommodation to prevent parking on your property.

Update –
Timbo had pictures and a video to show what property owners have put up in the rights-of-way. Many were not in compliance with the ordinance. (Question: So why hasn’t he enforced any ordinance noncompliance?) Commissioner Sullivan & Kwiatkowski explained how we came to have an ordinance that allowed post and rope in their rights-of-way, it was an accommodation and it achieved what the majority of our residents wanted. Commissioner Murdock said that the property owners do not want people parking in their yard, we need to eliminate parking in the rights-of-way. We need to find a solution to the parking problem, an alternative to rights-of-way parking by providing a reasonable number of parking spots. They decided to wait and see what the Parking Committee presents as their recommendations to the Board. In the meantime, noncompliance can be dealt with on a regularity basis. No decision to change the ordinance was made so the ordinance will remain in effect as currently written.

No decision was made – No action taken

I personally object to parking in the rights-of-way, but the post and rope solution was what was offered as a meet them halfway compromise. Just so you know, the public can legally park their vehicles in the rights-of-way excluding regulated areas listed in the ordinance. So let me get this straight, you spend big bucks to landscape your property and put in an irrigation system, but the public can park on your property trashing your landscaping and irrigation system. In what universe does this make any sense?

Instead of eliminating this option, maybe we should try getting compliance with the ordinance first.

The ordinance as written states:
1) “must not present a safety hazard” so we can address any safety issues without any changes
2)
“post and rope not to exceed 24 inches from grade” so we can enforce any noncompliance

Eliminating the  post and rope option does not mean eliminating them from properties that are currently  in compliance with the ordinance since it is my understanding that  they would be grandfathered in.

The Ordinance is vague, if it stands as is written then perhaps, we should clarify exactly what can be done
1) Size of posts used
2)
Minimum setback from the street


6. Police Report – Chief Jeremy Dixon

Police Patch

 

 

.
Filled last vacant position, officer is currently in our field training program
We are now at budgeted full staff of ten (10) members of the police department
Reminded everyone its Hurricane Season – be prepared, have a plan!
Fireworks are illegal on the island and are a class 2 misdemeanor
Golf carts is being addressed as a priority in order to keep people safe
                  


Drowning at Holden Beach
Holden Beach Police said a 47-year-old has drowned. Police said around 5:30 p.m. Tuesday, emergency responders from the Tri-Beach Fire Department, Holden Beach Police Department and Brunswick County EMS responded to the 600 block of Ocean Blvd. West for a water rescue. Van Whitley, 47, of Mt. Gilead, NC died on scene.  He tried to save two children caught in a rip current and didn’t make it out safely. Police said the death is being ruled an accidental drowning.


Memorial Day Message from Chief Dixon – abridged version
Ensure all occupants of your vehicle are belted, to include properly installed child restraints. Remember that pedestrians have the right-of-way at all intersections, driveways and marked crosswalks. Pedestrians are reminded to check both directions and make sure that motor vehicles have come to a complete stop before proceeding into the roadway. Remember that “golf carts” operated on the roadways in Holden Beach are registered low speed motor vehicles. You must have tags, insurance, and a driver’s license to operate a “golf cart” anywhere within the town limits of Holden Beach. All motor vehicle laws including but not limited to seat belts, child restraints, driving while impaired and parking violations apply to “golf carts”. This increased traffic enforcement is designed to increase safety and save lives. Your safety is our priority


Golf carts are supposed to be treated the same as any other automotive vehicle. Despite the educational signs and the police chiefs commitment of stepped-up enforcement I have not noticed any noticeable change in behavior. Have you? The police department say that golf carts are being addressed as a priority in order to keep people safe. Golf cart issues still appear to be out of control. Underage drivers that clearly don’t have a driver’s license, children not properly restrained, seat belts not being used, carts parked illegally  in the rights-of-way on OBW, are all safety issues that could have serious consequences.  Just to be clear, even though  we still see violations does not necessarily mean the police department has not  followed through on their commitment of stepped-up enforcement. Letting us know what they have been doing to get this issue under control would be helpful. Therefore, my recommendation is for Jeremy to include the number of warnings and tickets issued for golf cart violations in the meetings  police report.


Educational Sign
The Town has put a  flashing educational sign at the bottom of the bridge on the island side and another one by the PAR course. The intent is to educate people about some of the Town ordinances. It has been the most effective communication medium used to date.

Defensive Driving
Be mindful on the road, tourists are out there and frankly many of them are not paying attention. Defensive driving is driving characterized by prudence, diligence, and reasonable cautiousness. Its aim is to reduce the risk of collision by anticipating dangerous situations, despite adverse conditions or the actions of others.

Public Safety Announcement
The Police Department would like to remind everyone that it is important to protect your personal property. Remove all items of value from your vehicle when you are not driving it. Always lock your vehicle doors when you are not in it. Leaving items on display, whether on the dashboard or sitting on a passenger seat, is an invitation to opportunist individuals. Make sure to follow these important tips!


Crime Prevention 101 – Don’t make it easy for them
Don’t leave vehicles unlocked
Don’t leave valuables in your vehicles


A reminder of the Town’s beach strand ordinances:
…..1)
Chapter 90 / Animals / § 90.20 / Responsibilities of owners
…….a)
pets are not allowed on the beach strand except between 5p.m. and 9a.m. daily
…….b)
dog’s must be on a leash at all times
…….c)
owner’s need to clean up after their animals
…..2)
Chapter 94 / Beach regulations / § 94.05 / Digging of holes on beach strand
…….a)
digging holes greater than 12 inches deep without responsible person there
…….b)
holes shall be filled in prior to leaving
…..3)
Chapter 94 / Beach regulations / § 94.06 / Placing obstructions on the beach strand
…….a)
all unattended beach equipment must be removed daily by 6:00pm


Pets on the beach strand
Pets – Chapter 90 / Animals / §90.20
Pets must be on a leash at all times on the island.
From May 20th through September 10th
It is unlawful to have any pet on the beach strand
. * During the hours of 9:00am through 5:00pm


Unattended Gear
Ordinance §94.06 was passed on September 14, 2010. All unattended beach equipment must be removed from the beach by its owner or permitted user daily. All unattended personal equipment remaining on the beach between the hours of 6PM and 7AM will be classified as abandoned property and will be disposed of by the Town.


Golf Carts
Golf carts are treated the same as other automotive vehicles. Town ordinances state no parking anytime on OBW. Therefore golf carts are illegally parked when left by any beach access points.


Parking
§72.02 PARKING REGULATED ON PUBLIC STREETS AND RIGHTS-OF-WAY.
(1) All vehicles must be as far off the public street rights-of-way as possible; and
(2) No vehicle may be left parked on any portion of any roadway; and
(3) No vehicle may be parked on portion of the sidewalk.


7. Discussion and Possible Action on the Draft System Development Fees Report – Town Clerk Finnell
a. Resolution 21-11, Resolution Adopting the System Development Fees Report

Agenda Packet –
All actions necessary to approve the adoption of the Draft System Development Fees Report as required by House Bill 436 have been carried out.

To reiterate, the report does not determine the rates the Town will charge for the fees. It establishes the maximum rates the Town is allowed to charge. After the report is adopted as provided for in Resolution 21-11, the Board can proceed with considerations to revise the existing water and sewer system fees. As discussed at the last meeting, staff proposes the report is given an effective date of October 1, 2021, if the Board desires to approve it at the June meeting. This allows time to determine what the Town’s fees will be, while retaining the current fees in place in the interim.

Recommended motion: Approval of Resolution 21-l l , Resolution Adopting the System Development Fees Report .

Previously reported – February 2021
Draft System Development Fees Report
Calculation of Water and Sewer System Development Fees for FY2022
Agenda Packet –
The System Development Report herein has been developed by Raftelis in accordance with Board direction to develop an update prior to the expiration of its five-year shelf life. Representatives from Raftelis will provide an introductory review of the report for the Board in addition to outlining the statutory process for consideration and adoption.


Draft System Development Fee Report
The Town, like Brunswick County, has chosen to assess its system development fee for its customers based on the number of bedrooms.

Step 5 – Scale the System Development Fees for Various Categories of Demand
The system development fees for various bedroom sizes were calculated by multiplying the system development fee for one bedroom by the number of bedrooms. The resulting water and sewer system development fees for up to 4 bedrooms are shown in Table 7.

Table 7. Water and Sewer System Development Fees by Bedroom
Bedroom Size            Water Fee          Sewer Fee           Total Fee
1 Bedroom                    $960                     $2,240                    $3,200
2 Bedrooms                  $1,920                  $4,480                    $6,400
3 Bedrooms                  $2,880                  $6,720                    $9,600
4 Bedrooms                  $3,840                  $8,960                    $12,800

The water and sewer system development fees shown represent the maximum cost justified level of system development fees that can be assessed by the Town.

Schedule 3: Summary of Current and Proposed System Development
Total System Development Fee
Bedroom Size              Current Fee       Proposed Fee       Difference $       Difference %
Cost 1 Bedroom          $2,800                 $3,200                    $400                     14%
Cost 2 Bedrooms         $5,600                $6,400                     $800                    14%
Cost 3 Bedrooms         $8,400                $9,600                     $1,200                 14%
Cost 4 Bedrooms         $11,200              $12,800                   $1,600                 14%

This is just the introduction of the draft report educating the public on how this process works. Mihaela briefly reviewed how we got here and also pointed out that this report will need to be done every five (5) years. She went step by step, explaining the methodology used which is how they determined the proposed rate for new construction. The Town has chosen to assess its system development fee for its customers based on the number of bedrooms. The water and sewer system development fees shown in Schedule 3 represent the maximum cost justified level of system development fees that can be assessed by the Town. Compared to the original McGill Associates study this represents a fairly modest fee schedule change. Just to be clear, the proposed fee schedule does not impact current homeowners just new development.

Previously reported – April 2021
Agenda Packet –
Draft System Development Fees Report Public Hearing
The draft System Development Fees Report has been published for comments for a period of 45 days as required by law. Input was solicited via the Town’s Electronic Newsletter on February 23rd and March 23rd. Prior to considering the adoption the report, the Board must hold a public hearing.

Staff suggests the Board schedule a public hearing on May 18th at 5:00 p.m. (next Regular Board of Commissioners’ meeting). Mihaela Coopersmith from Raftelis is available to attend the hearing if it is schedule for May 18th.

Motion was made to have a Public Hearing at next month’s BOC’s Regular Meeting which is scheduled on May 18th

A decision was made – Approved unanimously

Development Fees

There has been no discussion about what their intentions are. I would have expected this to have been kicked around a bit before they take any action.

David said there are three issues that potentially will impact this issue. The Town staff will need additional time to develop a recommended fee structure. They can approve the report but should not consider an effective date until October. The Board decided to put it on the June meeting agenda at which time they will consider approving the report.

A decision was made – Approved unanimously

Previously reported – May 2021
Agenda Packet –

Draft SDF Report

Draft System Development Fees Report Public Hearing
The required public hearing for the Draft System Development Fees Report is scheduled for the start of the May Regular Meeting.

Due to the requirements that we are currently following for public hearings, the Board needs to wait 24 hours from the date/time of the public hearing prior to adopting the report. Once the 24 hours expires, the Board can consider adopting the proposed report.

The report does not determine the rates the Town charges for the fees. It establishes the maximum rates the Town is able to charge. After the report is adopted, the Board can decide if they would like to amend the rates currently in place.

If the Board desires to consider adopting the proposed report, staff recommends it be placed on the June agenda.


BOC’s Public Hearing 05/18/21

PUBLIC HEARING: Draft System Development Fees Report

Draft SDF Report

Raftelis representative that prepared the analysis briefly explained why they did it the way they did it. She pointed out that this was the maximum amount allowed, the Board determines what fees they choose to adopt. The System Development Fee is a onetime fee for new customers only and is calculated based on the number of bedrooms.

Public Comments –
Elaine Jordan, general counsel for The Coastal Companies, questioned the methodology that they used

Update –
The Board approved adopting the Draft System Development Fees Report only. The report establishes the maximum rates the Town is allowed to charge. Just to be clear, the Board still needs to determine the fees that we will charge.

A decision was made – Approved unanimously


8. Evaluation and Discussion of the Current Need for the Inlet & Beach Protection Board Due to Changed Circumstances and Possible Action on Inlet & Beach Protection Board Status – Commissioner Kwiatkowski

Agenda Packet –
The BOC decision to authorize the 3-year Corps study led me to re-examine the remit and activities of the IBPB. A fuller evaluation of the IBPB’s purpose and benefit appears appropriate given two important BOC decisions since the formation of the IBPB that have brought significant change to the Town’s beach and inlet management approach.

The decision by the BOC to employ a lobbying firm to help us more efficiently interact with and make requests to local and federal officials has raised officials’ awareness of and responsiveness to Holden Beach needs and positions. The decision to seek an Army Corps of Engineers Coastal Storm Risk Management study was recently made with the aspiration of obtaining ACE endorsement of an optimum construction and long-term maintenance plan for the island.

Looking back at the tasks requested to the Inlet and Beach Protection Board and their outputs, which include the 2019 Oceanfront and Inlets Management Plan, the IBPB has met the main objectives initially set by the BOC . However, taking into consideration that in the near term (next 2 years) the Town’s primary beach protection activity is defined (seeing to renourishment of sands lost during hurricanes with FEMA and state funds reimbursing the Town), longer term planning will be dependent on the results of the ACE 3 year study ( tentative due date 2024), and the Town’s selected lobbying firm will continue to provide insight and assistance in managing changing federal laws, regulations and agency practices, at this time further IBPB activities do not appear to be critical to the Town meeting its beach and inlet management goals. Given that any advisory board takes Staff time and Town resource, which are currently fully focused on fulfilling FEMA renourishment and ACE projects, I consider the current relative benefit of continuing IBPB activities is low compared to using available resources to achieve the defined beach and inlet objectives.

I ask Board to consider releasing the current IBPB from further duties with thanks for their valuable contribution and that the current ordinance be suspended until such time as a future BOC determines the need for an advisory board. At the same time, I propose the Parks and Rec committee takes responsibility for “modifications to the town’s ordinances with respect to public and private beach access walkways which promote protection and growth of the town’s protective dune systems” ( a responsibility in the current IBPB ordinance) and dune health and protection in general.

Previously reported – April 2018      
CHAPTER 35:  INLET AND BEACH PROTECTION BOARD
§35.02  POWERS AND DUTIES.

   The Inlet and Beach Protection Board shall:

   (A)   Serve as an advisory board for the town;

   (B)   Prepare and recommend to the Board of Commissioners, a comprehensive long-term plan for the town’s role, if any, in the management, dredging and protection of the Lockwood Folly and Shallotte Inlets, including their respective navigational channels, and the management, protection and nourishment of the town’s ocean beaches and protective dune systems;

   (C)   Evaluate the feasibility and cost and benefits of proposed dredging projects (excluding canal dredging), beach and/or dune nourishment projects and protective structure projects (excluding canal dredging) to the town and to property owners within the town as a whole, and make recommendations to the Board of Commissioners with respect to such projects;

   (D)   With the assistance of the attorney assigned to support the Inlet and Beach Protection Board, make recommendations to the Board of Commissioners for amendments or modifications to the town’s ordinances with respect to the “frontal dune” and “protective dune system”;

   (E)   With the assistance of the attorney assigned to support the Inlet and Beach Protection Board, make recommendations to the Board of Commissioners for modifications to the town’s ordinances with respect to public and private beach access walkways which promote protection and growth of the town’s protective dune systems;

   (F)   Serve as a link between the Board of Commissioners, Town Manager, and the community on the above-described areas; and

   (G)   Perform such other duties within or related to the general purview of the Inlet and Beach Protection Board which may assigned to it from time-to-time by the Board of Commissioners.

(Ord. 18-02, passed 4-17-18)

 IBPDoutstanding tasker

Previously reported – February 2020
Directive to:
Inlet Beach Protection Board (IBPB)

Issue  and Action  Requested:
Stay off the dunes warning signs do not provide information on why the dune system is important for environmental and economic reasons, or how human behaviors can damage the dunes. Without a better understanding of the importance and fragility of dune systems, owners and visitors may not realize how some of their behaviors can damage dunes. The IBPB should recommend a 1 pager detailing the importance of maintaining dunes and potential negative implications of some of the owner and visitor behaviors that are frequently observed, also restating (not threatening) the legal consequences of not obeying the signs. The IBPB should also recommend ways the message can best be delivered to owners and visitors.

Background and  Potential  Implications:
Residents often see examples of  visitor behaviors damaging to dunes. It is likely the visitors don’t realize the potential harm of their actions. Signs stating stay off the dunes and showing the penalty of not complying do not help educate owners and visitors on why the dune system is critical and how their behaviors can cause harm. Until there is better understanding, behaviors wont change.

Charge Questions:
.     1) What publications/public information support the 1 pager?
.     2)
Is the information consistent with state and local law/regulation?

Proposed Deadline:
May  2020 BOCM

Update –
The Board decided to remove the ordinance, at least for the time being.
It was part of Parks & Rec committee and that is where it is going back to now.

A decision was made – Approved (4-1)

From my perspective the most important objective of the IBPB was to serve as a liaison to the Community. The Board divvied up the different shore protection groups with each person taking responsibility to cover their group’s meetings. Without this Board we only have the Town Manager’s filtered communications regarding these coastal issues. I really can’t imagine why we wouldn’t want additional eyes and ears looking at these critical issues to the island.


9. Discussion and Possible Setting of a Date to Hold Interviews for Vacancies on Town Boards and Committees – Town Clerk Finnell

Agenda Packet –
There are terms expiring on Town boards in July. I recommend the Board hold interviews on July 20th at 4:45 p.m. for people interested in filling vacant terms.

Update –
Agreed to hold interviews before the next BOC’s Regular July meeting          

Volunteers Needed
The Town has vacancies on the Board of Adjustment, Planning & Zoning Board, and the Parks & Recreation Advisory Board. Interviews for the vacancies will be held on Tuesday, July 20th at 4:45 p.m. Click here to access an application if you are interested in applying to serve. Completed applications can be emailed to heather@hbtownhall.com or dropped off at Town Hall.


10. Discussion and Possible Approval of Budget Amendments – Town Manager Hewett
.    a) Ordinance 21-14, An Ordinance Amending Ordinance 20-10, The Revenues and Appropriations Ordinance for Fiscal Year 2020 – 2021 (Amendment No. 14)
.    b)
Ordinance 21-15, An Ordinance Amending Ordinance 20-10, The Revenues and Appropriations Ordinance for Fiscal Year 2020 – 2021 (Amendment No. 15)
.    c)
Ordinance 21-16, An Ordinance Amending Ordinance 20-10, The Revenues and Appropriations Ordinance for Fiscal Year 2020 – 2021 (Amendment No. 16)
.    d)
Ordinance 21-17, An Ordinance Amending Ordinance 20-10, The Revenues and Appropriations Ordinance for Fiscal Year 2020 – 2021 (Amendment No. 17)

Item was added to the agenda, background information was not provided

Ordinance 21-14, Sewer Use Charge
Moved funds of $244,134
From Revenue account #30.0372.0000
To Expense account#30.0810.7000 & #30.0810.1601

Ordinance 21-15, Water Use Charge
Moved funds of $331,627
From Revenue account #30.0371.0000
To Expense account#30.0810.4800 & #30.0810.1800

Ordinance 21-16, Recycling
Moved funds of $5,309
From Revenue account #10.0335.0500
To Expense account#10.0580.4501 & #10.0410.9200

Ordinance 21-14, Sewer Capacity Charge
Moved funds of $25,600
From Revenue account #30.0366.0000
To Expense account#30.0810.9302

From Revenue account #40.0130.0000
To Expense account#40.0490.5700

Housecleaning items, due to increased expenses, that needed to be handled prior to end of the fiscal year. The budget amendments are needed in order to be in accordance with Government Accounting Standards Board (GASB) requirements. Approved all four ordinances as they were submitted.

A decision was made – Approved unanimously


11. Discussion and Possible Selection of a Chairperson for the Audit Committee – Commissioner Sullivan

Agenda Packet –
§ 30.26 AUDIT COMMITTEE OF THE BOC.
Appointment , The Chairman of the BOC Audit Committee shall be elected by the BOC at the first regular meeting in January. The Chairman of the Audit Committee shall make a recommendation to the Board of Commissioners on who shall serve as Public Members. The Chairman of the BOC Audit Committee, an elected Commissioner, and each of the Public Members shall have a normal term of one year and shall serve at the pleasure of the BOC.

Update –
Commissioner Tyner was the Chairman, but he resigned in March. We are required to have a Chairman of the Audit Committee and it is time to fill the vacant spot. Mike nominated Commissioner Kwiatkowski, she accepted and will replace Woody as Chairman of this Committee.

A decision was made – Approved unanimously


    • 12. Discussion and Possible Action on a Board of Commissioner Request for Recommendation from the Parking Committee – Commissioner Kwiatkowski
      Agenda Packet –
      Directive to:
      Parking Committee
      Issue  and Action  Requested:
      In order for paid parking to be successfully rolled out in Spring pf 2022, there are a number of decisions that will need to be made by the BOC before the end of 2021. The Parking Committee is asked to develop a paid parking plan with financials covering the years 2022-2025 in line with the charge questions below.
      Background and  Potential  Implications:
      With the continuing popularity and growth of Holden Beach and Brunswick County, parking on the island during many months of the year is increasingly problematic for both visitors and property owners. Additionally, increasing numbers of off island beach goers translate to increasing costs for the Town in terms of trash pickup, facilities maintenance, beach patrol and traffic control.
      In order to better organize visitor parking and help defray seasonal costs, the decision has been made to implement a paid parking program starting in Spring 2022. It is important to have a clear description of the parking facilities and cost plus a communication plan for rollout of the paid parking program to avoid miscommunication and confusion.
      Charge Questions:

      1. Parking Lots (suggest the committee shows lots and spaces on a town map, color code for a, b, c)
        a) What town owned lots currently exist and how many spaces are available for paid parking?
        b) What town owned property is suitable for conversion to paid parking before next Spring and what is the estimated cost for conversion?
        c) What properties (if any) are proposed for purchase and how many spaces will be available for paid parking? What is the estimated cost to purchase, assumed timeframe for establishing the parking lot and cost for conversion?
      2. Financials
        a) Rate proposal and date range for paid parking
        b)
        Estimated gross profit associated with 1a, 1b and 1c for 2022, 2023 and

      2024
          c) Estimated initial costs for signage and equipment (show where on map)
         d) Estimated expenses associated with 1a, 1b and 1c for 2022, 2023 and (including personnel)
          e) Estimated net profit for 1a, 1b and 1c for 2022, 2023 and 2024
      3. Public Communication and Engagement Plan
      Who, when, where

      Proposed Deadline:
      No later than the October BOCM.

      Update –
      Tasker is a formal request to the Committee. It outlines what information that they would like to be included in their report and clarifies their purpose. The intent is to get information needed so that the Board are able to make a decision. David indicated that a Request for Proposal (RFP) was advertised last week, it contains very similar items that are in the tasker. He anticipates that they should have that for BOC’s review at the July meeting.

  • A decision was made – Approved unanimously

    13. Discussion and Possible Action to Select the Priority Board of Commissioners’ Objectives for the Upcoming Fiscal Year – Commissioner Kwiatkowski

    Agenda Packet –
    BOC Objectives for Fiscal Year 2021/2022

    18        Balance the budget while preserving the minimum fund balance as defined by the Board; Balance the budget without raising taxes

    18        Ensure funding for hurricane related FEMA projects and proceed with necessary steps for target commencement of sand on beach starting in Fall 2021

    18        Ensure the Town meets or exceeds annual financial budget goals

    18        Work together for the good of Holden Beach


    17        Ensure contracting, funding and budgeting for sewer lift station 2 to allow completion in 2022

    17        Assuming a positive decision on DOT’s bike lane proposal, ensure funding for 2022 DOT activity, including any grant money; Fund bike lanes

    17        Make decision on and implement new THB development fees following an acceptance of a final systems fee report according to the mandated process; Establish development fee rate

    17        Raise revenues

    17        Address increasing stormwater issues with consideration of a study for recurring problem areas along Ocean Boulevard

    17        Continue to support LWI access to ocean

    17        Request help from Brunswick County for a second water tower

    17        Ensure advocacy resources are given to limit expansion of the IHA


    16        Ensure definition and implementation of new water rates as appropriate once final county water rate decisions are communicated; Establish new water rate

    16        Ensure the Town achieves an unmodified opinion rating on annual fiscal audit and addresses noted deficiencies

  • 16        Ensure qualified resources are available to perform audit and accounting procedures to ensure there are no material deficiencies noted in the annual fiscal audit16        Assuming a positive decision on pursuing a Corps’ beach construction and maintenance program, ensure funds are designated for the three-year study cost {$1.5 million total)16        Determine if paid parking is economically viable; Implement Paid Parking16        Support and participate in beach and inlet related advocacy efforts at local, state, and federal level

    • Become more involved in and lead where possible regional advocacy groups and committees
    • Develop advocacy strategy, plan and material for county and state efforts and implement the plan
    • Review and as appropriate amend directions to Poyner Spruill for federal advocacy
    • Support and participate in advocacy efforts at any level as appropriate
    • Greater involvement in coastal community advocacy

    15        Oversee progress on internal control plan for end calendar year 2021 completion


    14        Ensure adequate resources to undertake enforcement/compliance objectives decided by the Board (see ordinance related)

    14        Ensure an updated capital project budget sheet is included in final budget documents

    14        Maintain an up-to-date strategy to protect the beach and dune system and ensure adequate budget for implementation of plans, including soil sampling and plant modification where appropriate

    14        Request help from Brunswick County to establish an off-island parking and trolly/bus service to the beach 100 days or more a year

    14        Purchase all or a portion of Holden Beach Pier


    13        Request help from Brunswick County Sheriff’s Department to patrol Ocean Boulevard so we can have HBPD patrol beach daily


    12        Ensure budget message document upgrade to include more charts/visual presentations of data

    12        Increase reserves

    12        Complete a needs assessment for a second water tower; Study need for second water tower

    12       Clarification on FEMA or the Corps for taking care of beach strand

    12       In collaboration with staff, determine and monitor enforcement/compliance  priority programs across departments that address concerns being expressed by owners and commissioners

    12        Increases enforcement of ordinances

    12        Evaluate excess and needed Town property; Purchase property for paid parking and sell all unnecessary property and use parking income to pay for property

    12        Limit meeting time


    11        Work with DOT to ensure all legal crosswalks are appropriately marked to protect residents and visitors as allowed based on the Board speed limit decision


    10        Review current personnel policy for possible modifications to clarify part-time employee definitions and benefits access

    10        Livestream public meetings

    10        Require public access locations on the west end of the island or eliminate free public services or charge for them

    10       Examine and upgrade if possible basic rules of commissions, boards, agencies, and authorities established by ordinance or under the authority of the BOC to enable non-voting participation by commissioners and standardize member and chair term limitations as practicable


    9          Reduce tax rate

    9          Establish a golf cart safety ordinance and enforce it

    9          Update Audit Committee Charter


    8          Develop and track various financial ratios to flag any negative trends


    7          Fill open position on Police force


    Update –
    They have created, scored, and ranked their objectives. They now need to establish their priorities and begin to work to accomplish them in the fiscal year. Pat was asked what she recommends, and she proposed the top twenty-five (25) objectives. David said that we need to be strategic in our thinking, he recommended that they use items with a score of seventeen (17) or above which gives them twelve (12) item that are general in nature and staff can focus on accomplishing them. Pat agreed to review the list and present David with a streamlined version at next month’s meeting.


14. Town Manager’s Report

Auditor
Already on site to begin working on audit for fiscal year ending  June 30, 2021

Street Paving
Reviewed Seagull street paving engineer’s schedule over the next eight (8) months

Paid Parking
Request for Proposal (RFP) was advertised last week, should have for the BOC’s review at the July meeting

FEMA
We are still waiting approval for one last FEMA Project Worksheet (PW)
Moving forward with Local Government Commission financing package

LWF Inlet Crossing Maintenance Project
Contacted again By USACE to gauge interest about the next dredging cycle of sand from the project that is coming to Holden Beach this year. Reaffirmed Town’s intent to participate, indicated that we already have approved a budget appropriation. USACE  plans to make contract award at the end of  July.

Previously reported – April 2021
Contacted about next dredging cycle of sand from the project that is coming to Holden Beach this year. Details of cost and sand volume are unknown at this time. USACE  tentatively plans to make contract award at the end of  July.

LWF Inlet Navigation Maintenance
Three (3) weeks after last project completion that placed the sand on Oak Island the  Lockwood Inlet Association reported it to be in “the worst shape ever”. Our position has been that the sand needs to be placed on Holden Beach instead of Oak Island to prevent that from happening.

Vegetation
Contractor making good progress, currently around 350 OBW
Only planting Sea Oats at this time

Previously reported – February 2021
Planting will follow sand fence project completion.
In contract to replace over a half a million plants
Inspected vendor greenhouse site in Bolivia
Planting tentatively scheduled after Easter weather permitting

Parks & Recreation Master Plan
Update is almost completed, should have for BOC’s review at the July meeting

Previously reported – April 2021
They have gotten a good response rate from a wide variety of participants
They are pleased that they will have a solid baseline on the served population

Previously reported – March 2021
Process is well underway, six (6) focus groups have participated in developing the plan

The Town is conducting a Parks & Recreation Master Plan Update. We value your input regarding future parks, facility, and program needs. McGill and Associates has prepared a survey that can be taken in person or online. If you would like to complete your survey in person, please stop by the picnic shelter at Bridgeview Park from 12:00 p.m. – 2:00 p.m. or 4:00 p.m. – 7:00 p.m. on Friday, April 2nd. COVID precautions will be followed and everyone who wishes to participate should wear a mask. Click here to access the survey.

Previously reported – February 2021
Kickoff meeting between McGill and staff, they met last week

Previously reported – January 2021
The current Parks and Recreation Master Plan for the Town of Holden Beach was completed in May of 2012. Christy stated that we should be updating the plan every five years. She then reviewed the process and made the recommendation to award the contract to McGill with an explanation of why they were selected. The Board awarded the contract to McGill as recommended.


In Case You Missed It –



Town of Holden Beach Newsletter
Hurricane Season
June 1st was the official start to hurricane season in the Atlantic. 

Would your family be prepared in the event of a hurricane? Click here to visit the Emergency Information section of our website. You will find helpful tips to put in place now, before the threat of a storm. 

Please make sure you have your vehicle decals in place now. Do not wait! These decals are necessary for re-entry to the island in the event of an emergency situation that restricts access to the island. Click here for more information on decals.


Town of Holden Beach Newsletter
2020 Water Quality Results
The 2020 Consumer Confidence Report is now available. Click here
to read the report.


Vehicle Decals
The 2021 vehicle decals were distributed with the March water bills.

Decals are your passes to get onto the island to check your property only in the case of a storm that would necessitate restricting access to the island. These are to be used only for your primary vehicles and should be placed on the interior of the lower driver side windshield.

If you own rental property with full-time tenants, two free decals may be obtained by the property owner to distribute to the tenants.

Please make sure to place your decals in your vehicle or in a safe place. Property owners without a valid decal will not be allowed on the island during restricted access. No other method of identification is accepted in an emergency situation. Click here to visit our website to find out more information regarding decals and emergency situations.


Port-a- Johns
The Town budgeted money from the BPART account to cover the costs of seasonal (100 days of summer) public restroom facilities and services. We will have four handicap accessible units strategically placed at three locations on the island.

They are located as follows:

        1. Two are at the far east end
        2. One is at sewer lift station by Greensboro
        3. One is at sewer lift station just before the 800 block

15. Executive Session Pursuant to North Carolina General Statute 143-318.11(A)(5),To Instruct the Staff or Agent Concerning the Negotiation of the Price and Terms of a Contract Concerning the Acquisition of Real Property – Mayor Pro Tem Brown & Commissioner Kwiatkowski and North Carolina General Statute 143-318.11(A)(3), To Consult with the Attorney (Attorney Madon)

No decision was made – No action taken


 


Survey – Pier Property Purchase

.

Survey – Pier Property Purchase * Lou’s Views (lousviews.com)


Paid Parking –

Previously reported – March 2021
Almost all the public comments were against public parking in residential areas. Although there was a consensus that paid parking in commercial zones is an acceptable option. The committee met with two vendors that offer paid parking options. Both vendors offer one stop shopping, like a smorgasbord we can pick and choose what we want them to do including having them manage all elements of the program. The billing is based on a unique identifier, the vehicle license plate number. Payment can be made by text, their app or by calling them. Fees can be adjusted based on things loke activity, date, or location. Incredibly paid parking could be implemented everywhere on the island including in the rights-of-way.  At first blush, this appears to potentially be a significant revenue stream for the Town.

Previously reported – April 2021
Brian discussed the two (2) paid parking presentations/proposals. The programs are very flexible and can be tailored to what we want. Paid parking has the potential to be a significant revenue stream for the Town and help offset the numerous costs we incur from the daily influx of day trippers. Commissioner Sullivan stated that we need to determine how this will work and then how we will  communicate that to the public.

Premium Parking Presentation
For more information
»
click here

Otto Connect Presentation
For more information
»
click here

Previously reported – May 2021
The Board recognizes that there is a need for additional parking. But they do not want to burden our property owners with the cost of providing parking. Paid parking can provide a significant revenue stream and could recoup a lot of the expenses we currently incur. They acknowledged it does makes sense to pursue paid parking. A series of things need to be accomplished making it unlikely that they can get it done for this summer. They authorized the Town Manager to put out a Request for Proposal for paid parking. Currently there are restrictions on how you can spend funds if they are not off-street parking spots. Therefore they also authorized David to explore requesting special legislation in order to allow us to use street parking spots funds for other purposes then current legislation permits.

BOC’s Special Meeting 05/20/21
Board of Commissioners’ Agenda Packet » click here

Audio Recording » click here

Holden Beach eyes paid parking
The Holden Beach board of commissioners met twice during the week of May 18 to discuss items such as setting up paid parking and how residents can send in complaints. Last Friday morning, they listened to Tim Hoppenrath, market president of Premium Parking, give a presentation on how paid parking can help the town and used Kure Beach as an example. “They were getting a big influx of people, probably due to COVID last year, coming to the beach,” he said.  “And because it was free and what was happening, there was more damage. There was more trash.” Free parking was ended, and his business was hired for the parking contract. Now that town is making money off the parking. Kure Beach made a gross $156,000 in the first 41 days. The beach, he said, has 632 spaces, usually with 300 to 400 that are occupied on busy days. On the busiest day, they earned $8,000 with 560 sessions. He said there is zero start-up cost, and pay machines are solar powered so there is no electricity cost. The town would only have to pay for labor costs and management fees. The company makes a little money on the transaction fee, which is 35 cents for each transaction. Drivers only need to register their plates and pay the company in advance. If they can’t remember their plates, they can also do it based on a description of their car. If a car is caught in violation, the owner will receive a warning. If they are caught again, they can receive a citation and be sent to collections, Hoppenrath said, but collections would end up keeping most of the money, making that futile. The other option is to keep fining the driver. The goal, he said, isn’t to write citations. It is to keep people compliant. He added there will also be plenty of signs up to remind people to pay and use their plates, but not so much that it becomes “white noise.” One question the board had was about how renters will pay.  Owners are already guaranteed two parking spots each, and renters would have to pay unless owners worked around that. The owner could give the renter a login and permit number. Golf carts were also brought up. One of the commissioners suggested rental companies purchase passes and permits to prove the golf cart is legal. Commissioner Brian Murdock said there will be a push to get cars off the sides of the road. Hoppenrath advised the town would also receive a portion of the earnings, which can be used how the town sees fit, including paying for the parking lots. He added there will be a surge of sign-ups for the first month or two, then it calms down. The board then requested the contract, not to sign yet but to look it over. Commissioner Pat Kwiatkowski said, “This is all very promising. But let’s be frank. We have one chance to roll this out properly.” Kwiatkowski said if they did something wrong, it will be hard to get confidence back from the residents. Kwiatkowski said they should start the program in the spring of 2022 and iron out all the details such as the terms, fees and more.  She said all of this should be addressed so there isn’t confusion when they start the program. Kwiatkowski said the parking committee will have several months to work on this. The delay would also prevent inadvertent “goofs.” Other commissioners said they should start as soon as possible. They settled on looking into it further.
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Update –
Parking Committee Meeting 06/04/21
Parking Committee Meeting Agenda Packet » click here
Audio Recording » click here  


Loose Ends (3)

                  • Commercial District / Zoning                February 2019
                  • Dog Park                                                    January 2020
                  • 796 OBW                                                   February 2020

General Comments –

Following new CDC guidance on face coverings, Governor Cooper has lifted gathering limits and social distancing requirements. Based on his guidance, seating at the Board of Commissioners’ meeting will no longer be limited.


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BOC’s Meeting

The Board of Commissioners’ next Regular Meeting is scheduled on the third Tuesday of the month, July 20th
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Hurricane #1 - CR

 

Hurricane Season
For more information » click here

Be prepared – have a plan!

.a


No matter what a storm outlook is for a given year,

vigilance and preparedness is urged.


THB EMERGENCY INFORMATION

EVACUATION, CURFEW & DECALS

If the Town declares a mandatory evacuation, PLEASE LEAVE
General Assembly during the 2012 Session, specifically authorizes both voluntary and mandatory evacuations, and increases the penalty for violating any local emergency restriction or prohibition from a Class 3 to a Class 2 misdemeanor. Given the broad authority granted to the governor and city and county officials under the North Carolina Emergency Management Act (G.S. Chapter 166A) to take measures necessary to protect public health, safety, and welfare during a disaster, it is reasonable to interpret the authority to “direct and compel” evacuations to mean ordering “mandatory” evacuations. Those who choose to not comply with official warnings to get out of harm’s way, or are unable to, should prepare themselves to be fully self-sufficient for the first 72 hours after the storm.


Ana forms in the Atlanic, becoming the first named storm of the Atlantic hurricane season
Subtropical Storm Ana formed early Saturday morning, becoming the first named storm of the 2021 Atlantic hurricane season. This now marks the seventh year in a row in which at least one named storm has formed prior to the start of Atlantic hurricane season which officially begins June 1.
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NOAA predicts another active Atlantic hurricane season
NOAA’s Climate Prediction Center is predicting another above-normal Atlantic hurricane season. Forecasters predict a 60% chance of an above-normal season, a 30% chance of a near-normal season, and a 10% chance of a below-normal season. However, experts do not anticipate the historic level of storm activity seen in 2020. 

For 2021, a likely range of 13 to 20 named storms (winds of 39 mph or higher), of which 6 to 10 could become hurricanes (winds of 74 mph or higher), including 3 to 5 major hurricanes (category 3, 4 or 5; with winds of 111 mph or higher) is expected. NOAA provides these ranges with a 70% confidence. The Atlantic hurricane season extends from June 1 through November 30. 

“Now is the time for communities along the coastline as well as inland to get prepared for the dangers that hurricanes can bring,” said Secretary of Commerce Gina Raimondo. “The experts at NOAA are poised to deliver life-saving early warnings and forecasts to communities, which will also help minimize the economic impacts of storms.”

Last month, NOAA updated the statistics used to determine when hurricane seasons are above-, near-, or below-average relative to the latest climate record. Based on this update an average hurricane season produces 14 named storms, of which 7 become hurricanes, including 3 major hurricanes. [Watch this video summary of the Outlook.]

El Nino Southern Oscillation (ENSO) conditions are currently in the neutral phase, with the possibility of the return of La Nina later in the hurricane season. “ENSO-neutral and La Nina support the conditions associated with the ongoing high-activity era,” said Matthew Rosencrans, lead seasonal hurricane forecaster at NOAA’s Climate Prediction Center. “Predicted warmer-than-average sea surface temperatures in the tropical Atlantic Ocean and Caribbean Sea, weaker tropical Atlantic trade winds, and an enhanced west African monsoon will likely be factors in this year’s overall activity.” Scientists at NOAA also continue to study how climate change is impacting the strength and frequency of tropical cyclones.  

Although NOAA scientists don’t expect this season to be as busy as last year, it only takes one storm to devastate a community,” said Ben Friedman, acting NOAA administrator. “The forecasters at the National Hurricane Center are well-prepared with significant upgrades to our computer models, emerging observation techniques, and the expertise to deliver the life-saving forecasts that we all depend on during this, and every, hurricane season.”

In an effort to continuously enhance hurricane forecasting, NOAA made several updates to products and services that will improve hurricane forecasting during the 2021 season.

Last year’s record-breaking season serves as a reminder to all residents in coastal regions or areas prone to inland flooding from rainfall to be prepared for the 2021 hurricane season. 

“With hurricane season starting on June 1, now is the time to get ready and advance disaster resilience in our communities,” said FEMA Administrator Deanne Criswell. “Visit Ready.gov and Listo.gov to learn and take the steps to prepare yourself and others in your household. Download the FEMA app to sign-up for a variety of alerts and to access preparedness information. Purchase flood insurance to protect your greatest asset, your home. And, please encourage your neighbors, friends and coworkers to also get ready for the upcoming season.”

NOAA also issued seasonal hurricane outlooks for the Eastern and Central Pacific basins, and will provide an update to the Atlantic outlook in early August, just prior to the peak of the season.

Visit FEMA’s Ready.gov to be prepared for the start of hurricane season and the National Hurricane Center’s website at hurricanes.gov throughout the season to stay current on watches and warnings.
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Hurricane Season * Lou’s Views (lousviews.com)


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