04 – Town Meeting

Lou’s Views

“Unofficial” Minutes & Comments


BOC’s Special Meeting 03/21/22

Board of Commissioners’ Agenda Packet » click here 

Audio Recording » click here


1. Executive Session Pursuant to North Carolina General Statute 143-318.11(A)(5), To Instruct the Staff or Agent Concerning the Negotiation of the Price and Terms of Contracts Concerning the Acquisition of Real Properties – Commissioner K

No decision was made – No action taken

This is the list of properties currently being considered for acquisition by the Town
Seven (7) pier properties currently under contract
Block Q
Parcels 232NH002, 232NH003, 232NB014, 232NB015, 232NB021, 232NB022

To View Parcels » click here

Brunswick County – Basic Search
Select Parcel Number
Enter Parcel Number
Click Owner Name
Click View Map for this Parcel 


BOC’s Special Meeting 03/31/22

Board of Commissioners’ Agenda Packet » click here

Audio Recording » click here


1. Discussion and Possible Award of Contract for Roadway Work (Seagull Drive) – (Mayor Holden) Town Manager Hewett

Agenda Packet Supplement » click here

The Town received only one bid which was submitted to the Town from Highland Paving who has done work for the Town before. The bid from Highland Paving in the amount of $208,150 which exceeds the programmed construction cost by $100,000. David spelled out their options and proposed splitting the additional cost between the Town and properties on Seagull. The original assessment to the property owners on the street equates to approximately $1,450 per lot. They additional cost will require an additional assessment of $1,000 for the property owners there. Award of the work by the Board will require a budget adjustment. It is anticipated  that work will occur after Easter and should be completed before Memorial Day. 

Previously reported – November 2015
Streets Condition Survey Report is a planning document. We have a total of 12.8 paved asphalt roadways with @40% of the roads in need of maintenance. Subject streets are Class A (low volume) roads the cost estimate is for pavement repair only, with the costs being variable. The total estimated costs are a whopping $1,200,000. Surface evaluation was done rating each street and prioritizing the work that needs to be done. Recommended we address it with a ten-year game plan, budgeting accordingly, tackling it on a yearly basis. Understandably we can expect our streets to continue to degrade while costs will continue to go up.

Update –
In 2015 the Board implemented a tax increase of $.010 that would generate approximately $115,000 annually for infrastructure, specifically for street paving, and maintenance. The penny worth of tax revenue earmarked for paving is money that is already in the budget. The motion was made to award the contract to Highland Paving and make necessary budget adjustment as requested.

Ordinance 22-06, (Amendment  No. 12)
BOC’s approved request to provide additional funding required by the award of the Seagull Drive contract

Moved funds of $100,000

A decision was made – Approved unanimously

2. Discussion and Possible Action on Setting 2022 Board of Commissioners’ Objectives

Agenda Packet – pages 2 – 7

The individual objectives submitted by each member have been compiled into a master list for the  Board’s review. Objectives that were similar were grouped together to streamline the list.

I would like to suggest that the meeting be used to discuss scoring and prioritization to expedite the process of establishing the Board’s direction for the upcoming year. If you are comfortable with providing your scoring in advance of the meeting, please send it to the clerk so she can begin compiling the numbers. Once we have the total tally on each objective, the Board can determine where to draw the line for this year’s objectives.

Proposed BOC Objectives for Fiscal Year 2022/2023

      • Amenities/Park and Rec
      • General
      • Infrastructure
      • Communication
      • Finance/Budget
      • Policies and Procedures
      • Evergreens

Update –
Once again Commissioner Kwiatkowski did the heavy lifting. She pulled together many of the objectives into four (4) projects that include the pier property, paid parking, infrastructure, and utilization of the 796 OBW property. The list of tasks, captured the things that need to be done, were given in some detail in order to ensure successful accomplishment of these projects.

The Town Clerk will update the list of objectives, the Commissioners will score them and submit them back to her, Heather will put it together for the next scheduled meeting.

Editor’s Note –
They usually have four (4) meetings/workshops and need to determine when they will be held. The Board agreed to send Heather a calendar of their availability so she can schedule the meetings. In previous years we started the budget process in January. Once again, the goal is to avoid the annual rush at the end to get things done. The first meeting has traditionally been to determine objectives. Meanwhile it’s April and we are just now beginning to  have any budget meetings.

Ensuring that government commitments are in line with available resources is an essential element of good governance.

The Town Manager’s proposed budget is due by June 1st
Commissioners must adopt budget no later than June 30th for the next fiscal year
Adopting the annual budget is a primary responsibility of the Board.

3. Executive Session Pursuant to North Carolina General Statute 143-318.11(A)(6), To Discuss Qualifications, Competence, Performance of a Public Employee (Mayor Pro Tem Smith) and North Carolina General Statute 143-318.11(A)(5), To Instruct the Staff or Agent Concerning the Negotiation of the Price and Terms of Contracts Concerning the Acquisition of Real Properties (Mayor Holden)

No decision was made – No action taken


Public Input Meeting 04/18/22

PARTF Grant Application for the Holden Beach Pier (04/01/22)
The Town of Holden Beach will hold a public input meeting exclusively for the purpose of obtaining comments regarding a NC Parks and Recreation Trust Fund (PARTF) grant project application for the pier property (441 Ocean Boulevard West). The meeting will be held Monday, April 18th at 10:00 a.m. in the Town Hall Public Assembly (110 Rothschild Street, Holden Beach, NC 28462). We look forward to seeing you at the meeting to explain this exciting grant opportunity and receiving your comments!

Public Input Meeting (04/13/22)
The Town will hold a public input meeting on Monday, April 18th at 10:00 a.m. in the Town Hall Public Assembly. The sole purpose of the meeting will be to receive public comment on submitting a $500,000 grant application to the NC Parks and Recreation Trust Fund regarding reimbursement of pier property acquisition costs. Click here to view the application components. A slideshow presentation will explain the grant documents prior to public comment.  This is a staff run meeting and will not be an official meeting of the Board of Commissioners.  It will not be broadcast on Facebook Live. 

Agenda Packet – pages 1– 20 which is too large to include here

Description and Justification for the: Holden Beach Pier Property Project

Description:
This is land acquisition only project. The property consists of 350 feet (300-foot-wide oceanfront lot and an adjacent 50-foot-wide oceanfront lot) of oceanfront property with a fishing pier. Recreational facilities include the pier, beach access, parking, a pier house, and six full-service camping sites. Additional proposed future facilities include an update to the pier house, a concession facility that will provide food for fisherman and the public, public restrooms and showers, and a deck.

Lot 1 dimensions: 2.94 acres; Lot 2: 0.49 acres.

Justification:
The Town of Holden Beach was presented with the opportunity to purchase the Holden Beach Fishing Pier which includes the ocean pier located on one 300-foot-wide oceanfront lot and an additional 50-foot­ wide oceanfront lot. Collectively, these two lots have 350 continuous feet of oceanfront real estate and total slightly over 3 acres. The property is located in the center part of the island and provides access to 400+ canal properties, as well as many day trippers, that visit the beach daily and park at the pier. The current owner of this commercial property was looking to sell and if the property went to a private buyer all the above-mentioned attributes would be lost. Many canal property owners would have to walk between ¼ mile and a mile to gain access to the beach. The town negotiated a bargain sale as the sale price came in under the appraised value of the property. The property was identified as a future community park on page 40 of the 2021 Comprehensive Parks and Recreation Master Plan. Public surveys and focus group sessions showed that access to fishing and public water access were common high priorities. The town was just awarded a public beach and coastal waterfront access program grant for$180,460.00 toward the cost of the 50-foot lot only. Besides the benefits already mentioned, the property also affords emergency vehicular access to the beach to assist with medical emergencies, access for trash collection along the beach strand, and a means to get large equipment on the beach for periodic beach nourishment. Our moniker is, “The Family Beach”, and the acquisition of this iconic landmark for the town signifies commitment to maintain a culture that recognizes the importance of family and family­ friendly recreational pursuits. As individuals spoke in previous public hearings, they referenced learning to fish from the pier and wanting to have the ability to take their grandchildren to fish and walk on the pier. The acquisition of the property adds an iconic attraction to what can be considered the biggest playground (the beach strand) the town has for the public and visitors to enjoy.


BOC’s Regular Meeting 04/19/22

Board of Commissioners’ Agenda Packet click here

Audio Recording » click here


1. Police Report – Chief Jeremy Dixon

Agenda Packet – pages 11 -14

Police Patch

Despite the number of people here there has not  been a lot of issues. 

 


Previously reported –
April 2019
The Town of Holden Beach made it of
cial Monday, April 1, when they swore in Jeremy Dixon as the town’s newest police chief, taking the mantle from former chief Wally Layne.



Pets on the Beach Strand
Pets – Chapter 90 / Animals / 90.20
From May 20th through September 10th it is unlawful to have any pet on the beach strand during the hours of 9:00am through 5:00pm.

 


Golf carts are treated the same as any other automotive vehicle.

In the State of North Carolina, if a golf cart is to be operated on the streets, highways, or public vehicular areas, it is considered a motor vehicle and subject to all laws, rules and regulations that govern motor vehicles. In short, the golf cart must have all of the following:

 

        • The driver MUST have a current, valid Driver’s License
        • Child Restraint Laws must be followed
        • Headlights
        • Tail lights
        • Turn signals
        • Rear view mirrors
        • State Inspection Sticker
        • License Plate Issued by NCDMV
        • Liability Insurance

All of the streets in the Town (including the side streets) are considered streets or public vehicular areas according to the State Law. This means that to operate a golf cart anywhere on the island, you must meet the standards above. 


Crime Prevention 101 – Don’t make it easy for them
Don’t leave vehicles unlocked
Don’t leave valuables in your vehicles


A reminder of the Town’s beach strand ordinances:
…..1)
Chapter 90 / Animals / § 90.20 / Responsibilities of owners
…….a)
pets are not allowed on the beach strand except between 5p.m. and 9a.m. daily
…….b)
dog’s must be on a leash at all times
…….c)
owner’s need to clean up after their animals
…..2)
Chapter 94 / Beach regulations / § 94.05 / Digging of holes on beach strand
…….a)
digging holes greater than 12 inches deep without responsible person there
…….b)
holes shall be filled in prior to leaving
…..3)
Chapter 94 / Beach regulations / § 94.06 / Placing obstructions on the beach strand
…….a)
all unattended beach equipment must be removed daily by 6:00pm


2. Agenda item Discussion and Possible Action on Items Necessary to Update the Paid Parking Program – Town Manager Hewett
a. Ordinance 22-07, An Ordinance Amending the Holden Beach Code of Ordinances, Title VII: Traffic Code
b. Ordinance 22-08, An Ordinance Amending Ordinance 21-13, The Revenues and Appropriations Ordinance for Fiscal Year 2021 – 2022 (Amendment No. 13)

Agenda Packet – pages 15 – 26 which is too large to include here

The proposed ordinance (Attachment 1) adds the pier to the designated parking table and amends a couple of errors found while placing the signage for the program. It also adds an exemption that would authorize parking without a permit at the Holden Beach Pavilion during Town sponsored events or rentals of the facility. This exemption is necessary to allow people who are participating in programs such as Tide Dye, yoga, and Tai Chi to partake without paying the parking fee. People who pay the fee to rent the Pavilion would also be exempted from paying to park.

The budget amendment (Attachment 2) is to reduce programmed parking revenues and expenses previously approved from three months to two months since the program is starting in May instead of April. It also provides for additional program revenues and expenses expected to be generated by the acquisition of the pier parking lot.

The proposed motion is to adopt Ordinance No. 22-07 and Ordinance No. 22-08.

Mr. Varner from Otto Connect has notified me of potential impacts from people placing post and rope in areas that are designated as paid parking spaces by the Board. The estimated  decrease in total spaces is  10; with the total impact uncertain if provisions of Section 95.05 Public Rights-of-Way are further implemented by property owners.

§72.02 PARKING PROHIBITED ON PUBLIC STREETS AND RIGHTS-OF-WAY.
(6) Parking is authorized without a permit at the Holden Beach Pavilion located on Jordan Boulevard when actively participating in Town sponsored recreation programs and rentals. This applies to the parking area(s) immediately adjacent to the Pavilion.

ORDINANCE NO. 22·08
Amend Ordinance No. 21-13 to reduce programmed parking revenues and expenses therein from three to two months and to provide for additional program revenues and expenses generated by acquisition of pier parking lot. [-$21,336]

Editor’s Note  –
Revised Parking Zone and Area Table, which is included in the packet, the proposal has five hundred and ninety-nine (599) designated parking spaces now.

# of Full-Size Spaces       553
# of LSV Spaces                 46
Total                                 599 

Town of Holden Beach Newsletter (04/19/22)
Paid Parking on Holden Beach
Paid parking will be implemented in the Town of Holden Beach on May 1, 2022 for all Holden Beach designated parking areas. It will be enforced from 9:00 a.m. – 5:00 p.m. daily, with free parking before and after that time. All parking will use license plates for verification.

Holden Beach will use the “SurfCAST by Otto” parking solution. This mobile app for Apple and Android mobile devices is NOW LIVE. You will also be able to purchase passes by scanning the QR-codes located on the parking signs for access to https://surfcast.ottoconnect.us/pay.

Passes CANNOT be purchased by contacting Town Hall.

Parking rates for a single vehicle in all designated areas will be:
$3 per hour for up to four hours
$15 per day and for any duration greater than four hours
$60 per week (seven consecutive days)

Annual Passes
$125 per calendar year for a single vehicle

Handicap parking is free in designated handicap spaces and only with a valid license plate or hangtag.

Parking rates can be paid via credit card, debit card or PayPal.

Visit https://hbtownhall.com/paid-parking for more information and to view a table with authorized parking areas. 

Update –
They had a discussion as to whether to state where parking is allowed vs. to state where it isn’t. Timbo recommended one or the other but having both would create a lot of uncertainty. The Board adopted both Ordinances with some minor eleventh hour changes. This is a work in progress, safe to say we will see additional changes made once they implement the paid parking program.

A decision was made – Approved unanimously

Not a good sign when the Board and the Town Manager did not have the same understanding of where parking can and can’t be. 


3. Discussion and Possible Approval of Ordinance 22-09, An Ordinance Amending Ordinance 21-13, The Revenues and Appropriations Ordinance for Fiscal Year 2021 – 2022 (Amendment No. 14) – Town Manager Hewett

Agenda Packet – pages 27 – 28

The Resolution authorizing the pier purchase borrowing provided for up to a $3.3 million dollars in loan proceeds. The existing budget ordinance identified $3 million in loan proceeds towards the purchase. The actual amount borrowed is $3,057,150 with the increase between the original budget being attributed to costs of closing. While the authorizing resolution is probably sufficient to increase the amount of loan proceeds in the budget, staff is requesting ratification/approval of the final transactional budget actions to ensure compliance with the Fiscal Control Act. [+$57,150]

Recommendation: Approve Budget Ordinance Amendment 22-09 (Amendment No. 14); “Pier Purchase Final Financing”.

Pier Purchase and Referendum
The LGC approved the Town’s loan application at their meeting on March 1st and on March 8th the Town Board of Commissioners voted unanimously to purchase the pier property.  The transaction will close on March 28.

The HBPOA has concluded its referendum on the Town’s plan to purchase the pier property.  Out of 2309 total eligible voter households, 969 votes were cast, with 390 (40.2%) supporting the Town’s plan and 579 (59.8%) opposed The Election Runner software we used had strict controls to make sure only property owners could vote and only one vote could be cast per household.  

It is unfortunate that the results of our referendum did not have an impact on the Town or the Local Government Commission (LGC) decisions.  We were hampered by not knowing if the Town’s plan was going to change again and by the LGC’s late release of their agenda.

Click here for the information shared between the Town and the LGC to address the concerns that were raised by the LGC in January regarding public support, the financial plan and the mayor’s real estate company representing the seller.

Click here for a copy of the public comments received by the LGC.  The HBPOA’s letter was included with the public comments but we were not allowed to speak at the meeting.  A large number the comments were the result of letter-writing campaigns led by Facebook groups and a Change.org petition that was broadly distributed on social media.    

Based on these comments, the LGC concluded the pier purchase had sufficient public support and they approved the Town’s loan application at their meeting on March 1st.  You can listen to the audio recording of the meeting here: Local Government Commission Meeting 1, March 2022 – YouTube.  They pulled Holden Beach out of the overall consent agenda and discussed it separately starting at 41:20 on the audio recording.    

It is also very concerning that the opinions of people from social media sites carried more weight with the Town Commissioners and the LGC than the opinions of Holden Beach property owners and taxpayers.

Update –
Needed to increase funds [+$57,150] to cover closing costs. Board approved Budget Ordinance for pier purchase final financing to ensure compliance with the Fiscal Control Act.

A decision was made – Approved unanimously


4. Discussion and Possible Action on Parks & Recreation Trust Fund (PARTF) Project Grant Application Submission – Assistant Town Manager Ferguson

Agenda Packet – pages 29 – 47 which is too large to include here

Based on the BOC’s direction to pursue grant opportunities to assist with land acquisition related to the pier properties, staff has prepared a PARTF application (Attachment 1). The application is  land acquisition only in the amount of $500,000. Staff applied for a waiver in the June timeframe of last year which affords the town two application cycles for this grant. Decisions are expected to be reached by the PARTF Commission in last summer/early fall. The Basic Facts and Assurances page requires that the application be approved by the local governing board.

Suggested Motion: Motion to submit a grant application in the amount of $500,000 to the NC Parks and Recreation Trust Fund.

Update –
Christy did the slide show presentation that was presented yesterday at the Public Input Meeting for the NC Parks and Recreation Trust Fund (PARTF) grant project application for the pier property. The Board had concerns about an encumbrance with significant financial penalties if we ever plan to sell the property for any reason. In other words, you are basically giving up the land in perpetuity. They were informed that this restriction is attached to accepting all grants. The decision was made to wait for the report on the engineers report on the pier condition. At that time, they can decide whether to move forward with the grant application next year.

A decision was made – Not Approved (3-2)
Commissioner Brown and Dyer supported the motion


5. Discussion and Possible Action on Public Beach and Coastal Waterfront Grant 22-23 Preapplication Submission – Assistant Town Manager Ferguson

Agenda Packet – pages 48 – 58 which is too large to include here

Based on the BOC’s direction to pursue grant opportunities to assist with the development of the pier properties, the staff is submitting a pre-application (Attachment I) to the Division of Coastal Management (DCM) on or before April 22, 2022. The application is for the development of the SO-foot lot for beach access to include a Hatteras ramp and walkway for a total project cost of $63,535.00. If the agency approves the pre-application, the town will be asked to complete a final application that will come before the BOC in August. If awarded the grant, the BOC would still have to choose to accept or decline funds.

Suggested Motion: Motion to have the Town Manager execute the grant signature to complete required paperwork and submit the grant to DCM.

Update –
They discussed their options and agreed to start the process and prepare grant preapplication.

A decision was made – Approved unanimously


6. Discussion and Possible Action on Letters of Support from Commissioners for Congressional Spending Funding Request to Congressional Delegation – Assistant Town Manager Ferguson

Agenda Packet – pages 59 – 81 which is too large to include here

What was formerly known as earmarks is now referred to as Congressionally Directed Spending. Ward and Smith, P.A. apprised the town of several available funding opportunities as part of the FY 23 appropriation requests. Attached you will find required letters of support from the town and application forms for three projects: the Coastal Storm Risk Management General Reevaluation Study (Attachment 1), Stormwater Infrastructure Improvements on Ocean Boulevard (Attachment 2), and the Sewer Lift Station 2 Upgrade (Attachment 3). Action must be taken at this meeting to be considered for funding.

Suggested Motion: Motion to send the letters of support to the Congressional Delegation for the attached projects.

Update –
We are sending letters of support from the town and application forms for three projects to our federal Congressional Delegation.

A decision was made – Approved unanimously


7. Discussion and Possible Approval of Contract between the Town and Holden Beach Enterprises for the Purchase of Block Q – Attorney Green
a.
Ordinance 22-10, An Ordinance Amending Ordinance 21-13, The Revenues and Appropriations Ordinance for Fiscal Year 2021 – 2022 (Amendment No. 15) – Town Manager Hewett

Agenda Packet – pages 82 – 96 which is too large to include here

EXHIBIT #l
The Lots are identified as shown on Map 4, Page 2, Block Q, Brunswick County Registry, and have been assigned the following tax parcel identification numbers:


– Lot  #1 (232NF004);
– Lot #2 (232NF005);
– Lot  #3 (232NF003);
– Lot #4 (232NF006);
– Lot  #5 (232NF002);
– Lot  #6 (232NF007);
– Lot  #7 (232NF001);
– Lot #8 (232NF008); and
– An unnumbered Lot (232NF029) located North of Lots 7 and 8, bounded by South Shore Drive to the East, and Jordan Boulevard to the West.

EXHIBIT #2

    1. Purchase Price is $2,200,000
    2. Seller will gift $200,000 to the Buyer, making the reduced purchase price $2,000,000.00
    3. Buyer will pay $1,000,000 to the  Seller at closing.
    4. The remaining balance of $1,000,000 will be financed by the Seller for three years in equal annual payments of principal plus interest on the unpaid principal balance at the rate of 3.18%, per annum.

To provide for initial portion of funding required for purchase contract of “Block Q” [+$1,000,000]

To View Parcels » click here

Brunswick County – Basic Search
Select Parcel Number
Enter Parcel Number
Click Owner Name
Click View Map for this Parcel

Update –
The Town plans to purchase nine (9) parcels referred to as Block Q. Attorney Green briefly reviewed potential issues and made his recommendations as how to proceed. This is a step that we need to take, so contract can be presented to the seller. The Board approved moving forward with closing to be scheduled on May 2nd. We will pay $1,000,000 at closing with the remaining balance will be paid in three (3) payments do annually on the date of the closing.

A decision was made – Approved (4-1)
Commissioner Brown opposed the motion


  • 8. Discussion and Possible Approval of Resolution 22-06, A Resolution of the Board of Commissioners of the Town of Holden Beach (Requesting State Assistance to Construct a New Wastewater Vacuum Pumping Station to Replace Existing Station) – Public Works DirectorClemmons
    a. Water & Sewer Capital Improvement Plan

Agenda Packet – pages 97 – 100

Green Engineering on behalf of the Town intends to apply for grant funding for the work planned on

Pump Station #2. In order to proceed with the application, the Board would need to update the Capital Improvement Plan to include 10 years of possible projects. The Board  would  also  need  to  adopt Resolution 22-06.

The recommended motion is to approve the updated Capital Improvement Plan and adopt Resolution 22-06.

Update –
Grant is basically a no interest loan from the state. This application is only if we do not obtain the federal grant we applied for. The Board approved making the application for the funding.

  • A decision was made – Approved unanimously

    9. Discussion and Possible Approval of Ordinance 22-11, An Ordinance Amending Ordinance 21-13, The Revenues and Appropriations Ordinance for Fiscal Year 2021 – 2022 (Amendment No. 16) – Town Manager Hewett

Agenda Packet – pages 101 – 102
.
Considering the rapid nature of new construction, the Town has experienced, revenues from system development fees have exceeded original project ions . These fees are collected and transferred to the Capital Reserve Fund (CRF) to help pay for costs incurred to increase water capacity. The staff is asking the Board to approve the amendment to be able to transfer this money from the CRF to the Water and Sewer Fund to be used for the purchase of water meters that will expand water service to new homes constructed in the Town. [+$16,775]

  • Recommendation: Approve Budget Ordinance 22-11 (Amendment No 16).

    Update –
    This is the same thing we did last month, budget amendment transfer of funds, this time it is for the water side for the expansion of the system.
    .
    A decision was made – Approved unanimously


    10. Discussion and Possible Action/Decision on the Prioritization of Board Objectives – Commissioner Kwiatkowski

  • Agenda Packet – pages 103 – 108

    As of the day I am sending the agenda, I do not have everyone’s final scoring of the objectives. I did not include what I have in the packets since it doesn’t reflect the whole Board’s scores.
      

  • Update –

    Pat reviewed process used, recommended they set objectives with everything that had a point total of fourteen (14) or above making them priorities for the upcoming fiscal year.

  • Objectives – Agenda Packet Supplement

  • A decision was made –
    Approved unanimously


    11. Town Manager’s Report


    Beach Nourishment Project
    The nourishment project has recently been completed after receiving two (2) extensions. They have placed in excess of  1.5 million cyds of sand on the beach strand. The crews are demobilizing, and pipes should be completely off the beach by the end of the month. We will be conducting required beach tilling, sand fencing, and planting vegetation in the next few weeks.

    The beaches are the economic engine of our tourism-based economy.

    Lockwood Folly Inlet Crossing Navigation Maintenance Project
    USACE sponsored project placed in excess of 200K cyds of beach compatible sand on the east end and this project has been completed too.

    Wetlands
    Draft has been prepared, USACE is here, and we are waiting their determination.

    Previously reported – March 2022
    Per the Board’s direction the wetland delineation is underway, clearing parcels as needed for the surveyors.

    Previously reported – February 2022
    They have ordered an engineer to delineate the wetland areas, work is to be completed in the next two (2) weeks

    Previously reported – January 2022
    They agreed that they will need to get our plans to the DOT for their approval. Also, it will require a civil engineer to delineate the wetland area and do any required permitting. Brian made a motion that we delineate all town property bordering marsh areas that is included in the parking plan.

    Food Truck Vendors
    Holden Beach requests proposals from food truck vendors for this summer at the pier property. Vendors determined to best meet the Town’s needs will be recommended for contract award consideration to the Board of Commissioners at their Regular May 17th meeting.

    Roadway
    Contractor for Seagull paving project is currently sourcing material and is on schedule to complete paving before Memorial Day. Town Manager informed the Board that property owner assessments for the work will be sent out once the project has been completed.

    Previously reported – March 2022
    Paving for Seagull bid package is going out next week, plan to award the contract at the BOC’s Regular Meeting in April. David anticipates paving will be completed before Memorial Day, as it has been done in the past few years.

  • Bike Lane
    Property owners along Ocean Boulevard were sent a CAMA notice from the DOT
    .
    Key takeaways:

    • Add 7’ asphalt to the south side of existing pavement
    • Add 3’ asphalt to the north side of existing pavement
    • Recenter the travel lanes
    • Create two (2) five (5) foot bike lanes on either side of the road


    DOT informed us the cost of the has significantly increased by almost 30%

    The good news is that our portion is only an additional $23,000 so far

    Bike Lane Letters (04/21/22)
    Town staff contacted the Department of Transportation after numerous homeowners reached out to us concerned that they had not received a letter with information on the upcoming bike lane/paving project. We were advised that only those property owners whose property is adjacent to the proposed bike lane construction where that construction intersects the Ocean Erodible Area of Environmental Concern (jurisdiction of NC Division of Coastal Management) have been sent the certified letter/attachments. This is only a small portion of the project area (approximately 150 properties) so don’t be concerned if you did not receive a letter. Those property owners that have received the certified letter/attachments can follow the instructions in the letter if they would like to contact someone about the project.  

    Previously reported – March 2021
    David provided the Board with a memo summarizing the information that he gathered since the last meeting. That memo was not included in the agenda packet. He reviewed the process, timeline, and financing. DOT informed him that if we are interested that we need to stay engaged with them. The public has said that they are in favor of having bike lanes. The project is an improvement worth the expenditure especially if we can get help with the funding through grants. They decided to give the  project a green light and have David work to keep moving the project forward.

    Previously reported – February 2021
    Engineer’s estimate for bike lanes are as follows:
    Ocean Boulevard West / 5.00 miles / @$1,208,941
    Ocean Boulevard East / 1.15 miles / @$403,972

    NCDOT now has adequately funding so the resurfacing program for OBW which is scheduled for the spring of 2022. Bike lanes are being proposed on both sides of the road, which will add five feet on each side. This should be coordinated with resurfacing project that is tentatively scheduled already. Our cost would be $1,612,913 which hopefully at least a portion of would be offset by grants. DOT requested verbal feedback in the next 60 days, indicating whether we want to participate in adding bike lanes to the project.

    Audit
    The annual audit process is currently underway

    Budget Meetings
    BOC’s budget workshops are scheduled for April 21st and May 20th

    In Case You Missed It –

    Add 7’ asphalt to the south side of existing pavement


  • Holden Beach Pier
    The Town has completed the transaction to acquire the pier properties at 441 Ocean Boulevard West. The pier and adjacent buildings are closed until further notice. The parking lot and beach access on the east side of the pier will remain open and are free for public use at this time. It is anticipated that parking fees will be charged for the pier lot starting May 1st.


    Paid Parking on Holden Beach
    Paid parking will be implemented in the Town of Holden Beach on May 1, 2022 for all Holden Beach designated parking areas. It will be enforced from 9:00 a.m. – 5:00 p.m. daily, with free parking before and after that time. All parking will use license plates for verification.

    Holden Beach will use the “SurfCAST by Otto” parking solution. This mobile app for Apple and Android mobile devices is NOW LIVE. You will also be able to purchase passes by scanning the QR-codes located on the parking signs for access to https://surfcast.ottoconnect.us/pay.

    Passes CANNOT be purchased by contacting Town Hall.

    Parking rates for a single vehicle in all designated areas will be:
    $3 per hour for up to four hours
    $15 per day and for any duration greater than four hours
    $60 per week (seven consecutive days)

    Annual Passes
    $125 per calendar year for a single vehicle

    Handicap parking is free in designated handicap spaces and only with a valid license plate or hangtag.

    Parking rates can be paid via credit card, debit card or PayPal.

    Visit https://hbtownhall.com/paid-parking for more information and to view a table with authorized parking areas. 


Port-a- Johns
The Town budgeted money from the BPART account to cover the costs of seasonal (100 days of summer) public restroom facilities and services. We will have four handicap accessible units strategically placed at three locations on the island.

They are located as follows:

    • Two are at the far east end
    • One is at sewer lift station by Greensboro
    • One is at sewer lift station just before the 800 blocka.

National Flood Insurance Program: Reauthorization
Congress must periodically renew the NFIP’s statutory authority to operate. On March 11, 2022, the President signed legislation passed by Congress that extends the National Flood Insurance Program’s (NFIP’s) authorization to September 30, 2022.


Utility Department Billing
Effective January 1, 2022, Brunswick County will increase the Town’s water wholesale rate by 82%. This increase is to cover the cost of increased plant capacity and to add a low-pressure reverse osmosis treatment system. The Town of Holden Beach will also increase their rates on January 1st to reflect the increased cost to them.


Hurricane Vehicle Decals
Property owners will be provided with four (4) decals which will be included in their water bills. It is important that you place your decals in your vehicle or in a safe place. A $10 fee will be assessed to anyone who needs to obtain either additional or replacement decals. Decals will not be issued in the 24-hour period before an anticipated order of evacuation.

The decals are your passes to get back onto the island to check your property in the event that an emergency would necessitate restricting access to the island. Decals must be displayed in the driver side lower left-hand corner of the windshield, where they are not obstructed by any other items. Officials must be able to clearly read the decal from outside the vehicle.

Property owners without a valid decal will not be allowed on the island during restricted access. No other method of identification is accepted in an emergency situation. Click here to visit the Town website to find out more information regarding decals and emergency situations.


Upcoming Events –

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12. Mayor’s Comments

Lunch & Learn with Mayor Holden
Join us at Bridgeview Park (picnic shelter across from Town Hall) on Friday, April 15th at noon for a luncheon. Mayor Holden will provide an update on the exciting current events and projects happening in our town.

Town of Holden Beach From the Mayor’s Desk (04/12/22)

  • The beach nourishment program is almost finished. Sand fencing and vegetation along the shoreline will soon follow to further grow our dune line.
  • Paid parking is to begin May 1st.
  • The Town of Holden Beach now owns the Holden Beach Fishing Pier. Plans and work will follow. Parking there is available now.
  • The speed limit on Ocean Boulevard is now 35 MPH.
  • Dogs must always be on a leash. Remember that no dogs are allowed on the beach strand between 9:00 a.m. and 5:00 p.m. from May 10th – September 10th.
  • Property owners along Ocean Boulevard should be receiving a certified letter from the North Carolina Department of Transportation. The letter will be giving notice that the resurfacing of the boulevard and the installation of the bike paths will take place this fall. All the work will be done in the right-of-way. This is a CAMA notice.
  • Due to the beach nourishment, there is an unusual number of shells on the beach. It is a shell hunter’s heaven here now.
  • Be sure to keep up with your emergency stickers. Call Town Hall at (910) 842-6488 with questions.
  • There will be a sunrise Easter service at the Holden Beach Fishing Pier Easter Sunday morning at 6:30 a.m.
  • There will be 8:00 a.m., 9:30 a.m. and 11:00 a.m. Easter services at the Holden Beach Chapel Sunday.
  • The Sunday concerts at the Pavilion under the Holden Beach Bridge will begin May 29th and continue through September 4, 2022. Each concert begins at 6:30 p.m. and usually lasts until 8:00 p.m. or 8:30 p.m. They are free to all! Enjoy the large dance floor!
  • Watch for low-speed vehicles. More are expected this year. These include licensed golf carts.
  • Buoys are in place for the no wake zone in the bridge area. The buoys for the remaining area from Roger Street to LouLou’s Restaurant have not been installed yet.

13. Executive Session Pursuant to NC General Statute 143-318.11(A)(6), To Discuss Qualifications, Competence, Performance of a Public Employee

No decision was made – No action taken


  • General Comments – .



    BOC’s Meeting

    The Board of Commissioners’ next Regular Meeting is scheduled on the third Tuesday of the month, May 17th
    .
    .


  • .
    We should be able to get audio right on the Facebook livestream. It is unacceptable that the audio is so poor. Don’t even get me started on people speaking that are not using a microphone at all. The Town needs to hire an audio-visual person to get this corrected.

    ..


  • Budget Meetings
    In previous years they started the budget process in January, and they usually have four (4) meetings/workshops. Once again, the goal is to avoid the annual rush at the end to get things done. The first meeting has traditionally been to determine objectives. Meanwhile it’s the end of April and they just scheduled the workshops, which I’m sure comes as a shock to all of you. Ensuring that government commitments are in line with available resources is an essential element of good governance.

The Town Manager’s proposed budget is due by June 1st
Commissioners must adopt budget no later than July 1st for the next fiscal year
Adopting the annual budget is a primary responsibility of the Board.


BOC’s Special Meeting 04/21/22

Agenda Packet » click here  

Audio Recording » click here

Budget Workshop
  a. Schedule
.   b.
Objectives for Fiscal Year 2022 – 2023
.   c.
Draft Worksheets

Budget Schedule
March 31st                 Workshop – BOC’s Objectives

April 1st                      Department Input to Manager
April 21st                    Budget Workshop
April 22nd                   Canal Dredging Working Group
May 20th                     Budget Workshop
May 31st                      Budget Message Published
June 10th                     Public Hearing
June 21st                     BOC’s Regular Meeting – Ordinance Consideration
June 30th                     Budget Adopted


  • .

    Hurricane Season
    For more information » click here

    Be prepared – have a plan!

     

 .
Know your hurricane risk, FEMA, NOAA encourage
When it comes to hurricanes, it’s important to be prepared and know your risk. That was the message federal officials delivered Wednesday during a press conference from the annual National Hurricane Conference taking place this week in Orlando, Florida. Federal Emergency Management Agency Administrator Deanne Criswell and National Oceanic and Atmospheric Administration’s National Hurricane Center Director Ken Graham encouraged the public to prepare for more intense storms. The conference is a national forum for federal, state and local officials to work together to improve hurricane preparedness, response, recovery and mitigation in the United States and Caribbean and Pacific tropical islands. Criswell explained that while the conference is an opportunity for emergency management professionals to share lessons learned from the past. More importantly, she said, it’s time to start thinking about what is going to be experienced in the future. In recent years, hurricanes have intensified, giving emergency managers less time to warn their constituents to prepare. The storms are stronger, lasting longer at higher durations over land, impacting coastal communities and inland too. This is going to continue, she said.  Residents most need to understand their risk, she added. “What is the risk in the area that you are at if you are on the coast or if you are inland? And then do you have a plan to protect your family against that risk? Do you know how you’re going to evacuate? Do you know where you’re going to go? Do you know how you’re going to communicate to your family members that live outside of the area so you can let them know that you’re safe,” Criswell said. And of course, don’t forget pets. Make sure to have the same supplies you’d have for rest of your family. Graham reiterated the need for a plan. “you can’t make your plan during the storm. You’ve got to do it early,” he said, because sometimes the timeline of a tropical storm reaching land is short. “have that plan ready to go, ready to implement.” Criswell said that if relocating to a new area, learn what the risks are, such as hurricanes or tornadoes. “Individuals need to be deliberate about that. You need to understand what your risk is and if you have not been in that situation before there are a lot of resources out there,” she said, and ready.gov has a wealth of information. Graham added that if you don’t know what to do when a hurricane comes, then ask.
“If you don’t know, ask … know that risk,” he said. “Because being prepared is everything.” Many don’t want to evacuate during a hurricane and that mentality is hard to change, Criswell said. “I think that we get the most increase in the level of preparedness and communities immediately after a disaster,” she said, but the longer between storms, the more comfortable residents get with the idea that they can withstand the storm. “It worries me because we are seeing right now these natural weather events that are getting more severe, they’re stronger, they’re lasting longer. They’re intensifying more rapidly. And so, where in the past maybe communities and individuals would wait things out,” she said. “We as an emergency management profession and a community we have to continue to help people understand what these threats are. We need to provide the resources for them to learn about their threats as well.” Graham pointed out the need to communicate. “You can have a perfect forecast, but it doesn’t do much good if it’s not understood and it’s not actionable.” His office has different professionals, such as meteorologists and social scientists, to help communicate. Criswell continued that there can’t be a one-size-fits-all type of messaging. For the first time last year, FEMA created a culturally specific preparedness campaign for preparedness month focusing on the Hispanic community. Graham said what worries him sometimes are areas that historically have a lot of strong storms and just because it didn’t happen in the last couple of years doesn’t mean it can’t happen this year. So, the complacency part of it is worries me.” Criswell echoed Graham, saying it’s the complacency that really worries her. “I worry about those communities and our ability again — because of the rapid intensification of these storms — our ability to get messaging out to those communities so they can make timely decisions to either evacuate or stay in place to protect their families,” she said. “We’ve got to be able to communicate to those individuals that aren’t necessarily taking it as serious as they could or should” because disasters don’t discriminate. “We all have to take it seriously. Storms are getting worse. They’re getting worse. They’re causing more destruction. They are intensifying more rapidly. We’re going to have less time to warn people so they can take appropriate measures. We’ll have to take it seriously,” she said.
Read more » click here 


No matter what a storm outlook is for a given year,
vigilance and preparedness is urged.


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