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03 – Town Meeting

Lou’s Views

“Unofficial” Minutes & Comments


BOC’s Special Meeting 03/13/23

Board of Commissioners’ Agenda Packet » click here 

Audio Recording » click here


1.   Discussion and Possible Action on Setting 2023 Board of Commissioners’ Objectives

Agenda Packet – pages 3 – 7

As directed by the Board, the Proposed BOC Objectives for Fiscal Year 2023/2024 in your packets reflect the previous year’s objectives, in addition to additional suggestions provided by Board members.

The previous year’s objectives still include the scores received for the Board’s reference.  Some items from the list may be outdated and should be removed during the Board’s discussion.

 Update –
Frankly, I could not follow along, the information in the packet did not correspond to what they were discussing, so I have no idea what they actually agreed to.


2.  Discussion of Corps’ Coastal Storm Damage Reduction Study Ramifications on Planning and Budgeting, Including if Appropriate, Reconsideration of the Project – Commissioner Kwiatkowski

Agenda Packet – background information was not provided

General Reevaluation Report Handout

Previously reported – April 2021
In order for us to become a USACE beach requires a new study be authorized
Three (3) years / Three (3) levels of review / Three (3) million dollars
. *
$1.5 million Feds and $1.5 million Town of Holden Beach

Why consider doing a study?

    • FEMA is not an insurance policy
    • The rule book is changing
    • We have to consider risks

Coastal Storm Risk Management Study
This attached draft agreement for a Coastal Storm Risk Management Study (Attachment 1) between the USACE and the Town of Holden Beach represents the inclusion of the study in the Corps work plan for this federal fiscal year. The study was the Town’s number one advocacy priority at the federal level as a proposed means of storm damage reduction . The Town will not know if it is economically and environmentally feasible for us to become a federal beach unless the study is conducted. The attached budget amendment (Attachment  2) in the amount of $500,000 represents the town’s commitment for the upcoming FY for the Town’s share of the total non-federal (Town) study cost of $1,500,000.

If the BOC chooses to pursue the study, a motion will need to be made to authorize the Town Manager to execute the contract document and self-certification of financial capability with the USACE and approve the attached budget amendment.

Christy went through a slide presentation briefly reviewing how we got to this point. The abridged version is that FEMA continues to change the rules for engineered beaches maintenance programs. The study with the USACE gives us another option if we can’t count on FEMA moving forward. Commissioner Kwiatkowski was prepared as usual and had a number of questions for the USACE representatives that were in attendance at the meeting. The Corps representative walked them through the process. Commissioner Sullivan asked a couple additional questions regarding funding. An important takeaway is the federal government contributes 65% of the costs for initial construction, the cost split is 50% between federal and non-federal funding for maintenance nourishment projects. Of course, the major concern is whether there will be adequate funding for not only the study but for an approved project. The Corps rep made it very clear that there is no guarantee, but he felt confident that they both would be funded. He understands that the Town is looking to obtain the best deal possible. FEMA and USACE organizations are both here to help and each have a place. The difference between them is that the USACE is more of a designed project, build, and maintain whereas FEMA is primarily there to help cover emergencies. The BOC’s decided to fund the  $1.5 million study and take the funds from the BPART account instead of the Capital Reserve account.

We just approved spending $1.5 million to potentially switch to USACEwait for itafter we just received $45 million for FEMA projects. I have some reservations about making the change and was really disappointed that there was not more serious discussions prior to spending that kind of money.  Just to be clear I’m for beach nourishment, but I am generally opposed to moving forward with the federal project due to the uncertainty of the funding. Congressional authorization of a project does not necessarily mean that the project will receive federal construction funds. Project authorizations over the years have far outpaced the level of federal appropriations provided. Our portion is $1.5 million just for the Storm Risk Management study, which is a huge amount of money when we don’t even know if the study will be completely funded let alone whether the project will be approved or funded.

Previously reported – September 2022
The Army Corps of Engineers will be presenting recently communicated proposed changes in the Coastal Storm Risk Management Study duration, scope, costs, and potential funding options (slides included in agenda packet) . The board should consider this as an opportunity to obtain clarity on its options going forward. The board may need to consider a letter of intent regarding changes to study para meters.

Efforts and Expenditures to date

Hydrographic Survey Contract$183,610
ERDC Inlet Model Evaluation$81,434
USACE Labor$699,989
Total Expenditure$965,033

Additional scope required for the study
EIS, borrow source investigations, backside waterway flooding analysis

Resulting in an additional 11 months of study and a cost increase of – $1.25 M.

USACE briefly reviewed the process and gave us a status update. Hat in hand, they said they are not able to get it done as presented to us; neither in the time frame three (3) years nor for the budget of three (3) million dollars. Additional work beyond what they planned is needed. They realize that they need to take other variables into consideration, and they need to address it now. Colonel Bennett stated that they were not here to advocate for or against the project but were here to communicate capability. The sooner that they get Board approval the better, it would likely be a greater opportunity to be selected. The Board allowed the public to ask any questions that they had. Town Manager will draft letter of intent and the BOC’s will discuss at the Special Meeting scheduled for September 28th.

Let me get this straight we already committed $1.5 million for our portion just over one (1) year ago and now they want us to ante up another 1.25 million? The additional cost prohibits us from doing other things that we planned on doing.

Previously reported – October 2022
Colonel Bennett, representing the U.S. Army Corps of Engineers, presented proposed changes in the Coastal Storm Risk Management Study duration, scope, costs, and potential funding opportunities at the September board meeting. Attached please find the letter of intent  the Wilmington  District  would  like from the Board (Attachment 1) to apply for 2019 Disaster Relief Act funding. Prior to the  regular September meeting staff consulted with Ward and Smith /Ferguson Group to develop the attached draft letter of intent at Attachment 2; however, the Wilmington District  has communicated “HQ  would  like  to see full acknowledgement of the additional time and  costs”  (Christine  Brayman ).  Also included  is what we have obtained since the meeting to describe actions/costs to date (Attachment 3).

Christy went over the information presented at the last meeting and the potential options available to us. USACE Wilmington District would like the first letter in the packet to be sent from the Board to apply for the 2019 Disaster Relief Act funding. Board approval of  the letter of intent is an acknowledgement of the additional time and costs. Motion was made to send the first letter in the packet to the USACE.

The Town of Holden Beach, NC, supports the U.S. Army Corps of Engineers, Wilmington District’s request for Disaster Relief Act of 2019 (DRA19) funding to complete the Brunswick County Beaches, Holden Beach Portion, General Reevaluation Report (GRR) at 100% Federal cost . We understand the current study cost is $4,250,000 and will now require an additional 11 months to complete the study for a total of 47 months due to additional requirements. If DRA19 funding is approved, the Town understands that no further non-Federal contribution would be required to complete the GRR and the cost sharing agreement would be adjusted to reflect this change to 100% Federal funding requirements.
A decision was made – Approved unanimously

If I understood correctly, they did not agree to ante up any additional funds. They are applying to the federal government to produce the money. In addition, I was not really clear if the USACE was asking us for the full $1.25M or to split this amount with them. For the time being we have not committed any additional funds and have just spent $500,000 for the study so far. Stay tuned …

Update –
Commissioner Kwiatkowski recommended that we need to consider revisiting our decision because of all the changes that have been made. She questioned whether this is the best thing to do now. Also, she would like them to consider working together with Oak Island on moving forward together with just one project.


3. Budget Workshop

Agenda Packet – pages 8 – 41

Budget Workshop

Revaluation Handout

Previously reported January 2023
Thursday, February 23rd                  Goals & Objectives Workshop (cancelled)
Thursday, March 13th                    Goals & Objectives Workshop / Budget Meeting #1
Thursday, March 16th                        Budget Meeting #1 / Quarterly Meeting (cancelled)

Thursday, April 20th                           Budget Meeting #2
Thursday, June 1st                               Budget Meeting #3
Thursday, June 15th                            Budget Public Hearing / Quarterly Meeting
Thursday, September 21st                 Quarterly Meeting
Thursday, December 21st                  Quarterly Meeting

The Town Manager is charged with establishing an actual schedule based on everyone’s availability. Once again, the goal is to avoid the annual rush at the end to get things done. In the last few years, the Board did not really start working on the budget until the eleventh hour. Almost every year we talk about starting the process earlier, this year we have actually moved it up in a meaningful way. It’s a good start that we have already established the budget meeting schedule.

Budget Calendar –
Local governments must balance their budget by a combination of the following:

      • Raising taxes
      • Cutting spending
      • Operating more efficiently

The Town Manager’s proposed budget is due by June 1st
Commissioners must adopt budget no later than June 30th for the next fiscal year
Adopting the annual budget is a primary responsibility of the Board.

Update –
David reviewed the schedule, document organization, some highlights, and stated that this is just a preliminary rough draft.

 Talking Points:

 1) Revaluation

    • Brunsco – every 4 years
    • Tax base increased 73%
    • 2023 = $2,372,324,888
    • 2022 = $1,373,078,863

 Revenue Neutral Tax Rate = 12.02 cents

    • Tax rate applied to new tax base that generates ad val = to last year’s $ & adjusted for average growth
    • Town required to publish in ordinance

2) Occupancy Tax Projections

    • Steady growth in the past
    • Significant growth since COVID
    • Projection that revenue will be close to $4mm

3) Parking Revenue in BPART fund

    • Consolidate Parking Revenue in BPART Fund
    • Projection that revenue will be close to $500k

Incredibly, Commissioner Kwiatkowski was the only one that questioned any of the numbers or asked  for additional clarification. Commissioner Kwiatkowski zeroed in on a proposed 5% merit increase plus a 6.9% COLA for a  total increase in cost of 11.9% on top of the $95,566 we just gave them in January. She stated that it “was a little rich for my blood”. Maybe one of them could have asked what they used to determine a 6.9% percent COLA increase. As it turns out Heather used the Social Security COLA , a national figure vs. the local figure of 3.9%, but no one asked. It’s hard to imagine that none of the other Commissioners had any questions, comments, or issues with the proposed budget.


BOC’s Public Hearing / Regular Meeting 03/14/23

Board of Commissioners’ Agenda Packet click here

Audio Recording » click here


Public Hearing 


PUBLIC HEARING:
Preliminary Assessment Roll for the Improvement of Seagull Drive

Agenda Packet – pages 4 – 7

 Special Assessments N.C.G.S Section 160A Article 10

  • Petition certified by town clerk – March 2, 2021
  • Preliminary resolution is adopted which gives details of the project – March 16, 2021
  • Public hearing held – April 20,2021
  • Board adopted a resolution directing the project to be undertaken – May 7, 2021
  • Paving completed – July 2022
  • Total cost of the project is determined to be $222,630 and Board adopted resolution ordering preparation of a preliminary assessment roll – January 17, 2023
  • A Public Hearing is held on the preliminary assessment roll. After the hearing, the Board will modify or confirm the assessment roll – March 14, 2023
  • A copy is delivered to the tax collector for collection. After twenty (20) days, the tax collector will publish notice that the assessment roll has been confirmed and assessments may be paid without interest at any time within thirty (30) days of the date of notice.
  • Late payments will be assessed at eight percent (8%) per annum rate.

Previously reported – March 2021
The Town has received signatures from the majority of property owners on Seagull Drive, requesting the improvement of the existing soil roadway of Seagull Drive. A copy of the certificate as to the sufficiency of the petition is in your packets (Attachment 1).

The next step of the assessment process is for the Board to adopt a preliminary resolution (Attachment 2). The Board is required to schedule a public hearing on the preliminary resolution. Staff is recommending the hearing be scheduled for April 20th  at 5:00 p.m. Once the public hearing is scheduled, notice will be sent to the property owners in the project area and will be published in the newspaper.

If the Board desires to proceed with the improvement project, the suggested motion is to set a public hearing on the preliminary resolution for April 20, 2021 at 5:00 p.m. and adopt Resolution 21-04.

RESOLUTION 21-04

  1. That the above-mentioned petition is said to be sufficient in all respects.
  2. That it is intended that the existing soil roadway of Seagull Drive be improved by paving it, under and by virtue of Chapter 160A, Article 10, of the General Statutes of North Carolina and the procedure therein established.
  3. That fifty percent (50%) of the total cost of said improvement be hereafter assessed upon the properties receiving the improvement , using the frontage basis assessment in accordance with Chapter 160A, Section 218.

Previously reported – March 2022
The Town received only one bid, which was submitted to the Town from Highland Paving who has done work for the Town before. The bid from Highland Paving in the amount of $208,150 exceeds the programmed construction cost by $100,000. David spelled out their options and proposed splitting the additional cost between the Town and properties on Seagull. The original assessment to the property owners on the street equates to approximately $1,450 per lot. They additional cost will require an additional assessment of $1,000 for the property owners there. The award of the work by the Board will require a budget adjustment. It is anticipated  that work will occur after Easter and should be completed before Memorial Day. 

Update –
The Public Hearing is an opportunity to hear any comments from the public. Only two (2) property owners spoke, and one (1) additional comment was posted on the town website.


Regular Meeting


1.  American Flood Coalition – Tony McEwen, Carolinas Director (Mayor Holden) . a) Resolution 23-02, A Resolution of the Board of Commissioners of the Town of Holden Beach Providing for the Town of Holden Beach to Become a Member of the American Flood Coalition

Agenda Packet – pages 18 – 26

Resolution 23-02 » click here

RESOLUTION 23-02
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE TOWN OF HOLDEN BEACH PROVIDING FOR THE TOWN OF HOLDEN BEACH TO BECOME A MEMBER OF THE AMERICAN FLOOD COALITION

WHEREAS, proactively investing to prevent flooding is a wiser use of resources than spending on flooding recovery, as exemplified by FEMA research showing that $1 of spent on disaster prevention saves up to $7 in recovery costs; and

WHEREAS, national coordination and support are necessary for communities to fully address the challenge of flooding and sea level rise, and the American Flood Coalition provides a platform advocating for national solutions to flooding and sea level rise that invest in and protect our coastal communities; and

WHEREAS, the American Flood Coalition is a no-cost forum for best practices and source of support in developing local and state-level responses to flooding and sea level rise that will enhance the Town of Holden Beach’s resilience effort; and

WHEREAS, flooding and sea level rise are important issues that our residents deserve to understand, and the American Flood Coalition provides opportunities and tools to communicate with residents on flooding challenges and solutions; and

WHEREAS, joining the American Flood Coalition will aid the Town of Holden Beach’s efforts to protect against flooding without requiring any financial support or dues from the Town of Holden Beach; and

WHEREAS, the Holden Beach Board of Commissioners finds that joining the American Flood Coalition will promote the welfare of the Town of Holden Beach’s residents and ensure the prosperity of the Town of Holden Beach’s economy by accelerating solutions to sea level rise and flooding.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE TOWN OF HOLDEN BEACH that the Town of Holden Beach recognizes the need to advance national solutions to sea level rise and flooding and will work as a member of the American Flood Coalition to safeguard the welfare of the Town of Holden Beach’s residents.

The American Flood Coalition is a nonpartisan group of political, military, business, and local leaders that have come together to drive adaptation to the reality of higher seas, stronger storms, and more frequent flooding. The coalition seeks to advance solutions that support flood-affected communities and protect our nation’s residents, economy, and military installations.
For more information » click here

Previously reported February 2023
Tony McEwen was unable to attend the meeting, the item was removed from the agenda.

Update –
Tony, AFC Carolinas Director, had a slideshow presentation. He asked them to consider becoming a member of the coalition, he said that he was not asking anything from them,  and with no financial obligation on their part. AFC is specifically geared towards dealing with flooding policies and flooding issues. He also briefly reviewed what the benefits to the Town will be. Both the Town Manager and Mayor both attempted to convince the Board to join the coalition. The Board decided, with no discussion, to join the coalition.

A decision was made – Approved unanimously


2.   Police Report – Chief Jeremy Dixon

Agenda Packet – pages 27 – 32

Police Report » click here


Police PatchSignificant increase in number of parking citations issued due to shellers parking illegally in the 800 block

Paid Parking will become effective April 1st

In service training is going on now in the off season

They are getting ready for Days at the Dock

Normal amount and type of activity for this time of year

Jeremy presented Officer Wade  with a certificate for completing the Traffic Enforcement and Investigation program which was followed by a photo-op


The police department currently has only eight (8) officers of the ten (10) they are budgeted to have. 

It’s that time of year, rental season ends, and break-in season officially starts
Requested that we all serve as the eyes and ears for law enforcement.

If you know something, hear something, or see something –
call 911 and let the police deal with it.


Neighborhood Watch

      • Need to look out for each other and report any suspicious activity
      • Call 911 if you see or hear anything suspicious
      • Fill out Keep Check Request Form if you will be out of town
      • Submit completed Property Registration Form
      • Pickup copy of Protecting Your Home 

Crime prevention 101 – Don’t make it easy for them
. a) Don’t leave vehicles unlocked
. b)
Don’t leave valuables in your vehicles
. c)
Lock your doors & windows – house, garage, storage areas and sheds

Keep Check Request Form
. a) Complete the form and return it to the Police Department
. b)
Officers check your property in your absence

Property Registration Form.
. a)
Record of items in your home that have a value of over $100
. b)
Complete the form and return it to the Police Department


3.   Inspections Department Report – Inspections Director Evans
. a)
Report on Coastal Resources Commission Meeting

Agenda Packet – pages 33 – 35

Inspections Report » click here

Update –
Timbo briefly reviewed department activity last month, the department still remains very busy. 


Coastal Resources Commission Meeting

Previously reported February 2023

State coastal commission to meet in Ocean Isle Beach at Town Hall on February 23rd

David and Timbo plan to attend the meeting and will report back to the Board on any impact to Holden Beach.

They include the following:
.      1)
Straw bales as sand fencing
.      2)
Beach mats
.      3) Inlet Hazard Areas
.      4) Vegetation Line

Agenda items for the commission meeting include:

    • Consideration of variance requests regarding an oceanfront setback and straw bales as sand fencing
    • Discussion of Rules Review Commission Objections to Re-adopted Rules;
    • Closed session (if necessary), as permissible under GS 143-318.11 (a)(3), to discuss Rules Review Commission Objections to Re-adopted Rules;
    • Public hearings for Amendments to 15A NCAC 7B State Guidelines for Land Use Planning – Enforceable Policies; Amendments to 15A NCAC 7K .0207 & 7H .0308 Structural Accessway – Beach Mats and Amendments to 15A NCAC 7M .0600 Floating Structure Policies & 7H .0208 Piers and Docking Facilities – Floating Upweller Systems;
    • Consideration of Additional Amendments & Fiscal Analysis for 15A NCAC 07H .0309 and .0310 – Inlet Hazard Areas;
    • Consideration of Proposed Amendments to 15A NCAC 07H .0306; 7H .0309 and 7J .0210 – Septic Tanks Seaward of Vegetation Line;
    • Online permitting system update;
    • Consideration of Approval of Fiscal Analysis – 15A 7H .0305(5) – Proposed Minimum Growing Season for Planted Vegetation and Oceanfront Setback Determinations;
    • Consideration of Approval of Fiscal Analysis – General Permits Time Extension.


NC Coastal Resources Commission meeting in Ocean Isle Beach draws big crowd
Several Ocean Isle Beach property owners attended a North Carolina Coastal Resources Commission meeting in the Brunswick County town on Thursday, February 23. The hot-button topic, the state proposed updates to inlet hazard area guidelines. More than 40 years ago, the state’s inlet hazard areas were established at developed inlets along the North Carolina coast. The Coastal Resources Commission meeting drew a large crowd, with many people hoping to learn more about the state’s proposed updates to the inlet hazard area guidelines. “I’m here to try to understand what they’re doing right now, with respect to the rules that are going on, that’s going to affect all of the different beaches that we have, or setbacks we have. We, as you know, –have terminal groin, here at Ocean Isle Beach. It’s been something they’ve worked for a long time, and it’s done just a phenomenal job, and so they’ve been able to see the terminal groin firsthand, and see how it’s affecting our beach, and how it’s been such a great asset the beaches at Ocean Isle Beach. I’m glad they’re here locally,” said Marty Cooke, Brunswick County Commissioner. The guidelines can impact what can be built or rebuilt on property considered an inlet hazard area. It also places rules on the size and location of buildings allowed in areas where shorelines are at risk of erosion and flooding. Several Ocean Isle Beach property owners expressing their concerns at the meeting, they’re asking the CRC to consider erosion reduction projects that have been completed since the newly proposed IHA’s were drawn, before deciding on changing inlet hazard areas. “The maps that are being proposed –2019 or older, and they don’t take into place those new projects, which would drastically reduce the amount of erosion in that area and should drastically reduce the size of the proposed inlet hazard area,” said Mark Robertson, Ocean Isle Property Owner’s Association president. “Which, as you hear earlier today, has some potential economic impact. Not just on the property owners in that hazard area, but also everybody in the municipality that pays taxes to that municipality.” A Brunswick County realtor says if approved, the new IHA’s could impact property owners, saying in another Brunswick County town, Oak Island, some of its most expensive homes are in the proposed updated inlet hazard areas. “These homes that are on the inlets on the other islands, –again reflect that. That they’re the most expensive homes, and what you’ll see is if this home is damaged at 49% or above that, –above 49% of its value in a hurricane, even a house fire would cause that home to not be re-buildable. They would have to take that insurance check and find land elsewhere to build their home on,” said Peter Key, realtor with Keller Williams Realty: Hank Troscianiec & Associates. If updated, ten of North Carolina’s 19 active inlets would be impacted by the changes. Nine of them are in Brunswick, New Hanover and Pender Counties.
Read more » click here

Update –
Timbo attended the meeting and there was some things he felt needed to be reported on as follows:

    • Expanded Inlet Hazard Areas
    • Erosion Rates/Vegetation Line
    • Square Foot Footprint
    • New Construction limits
    • Vegetation Growing season
    • Beach Mats
    • Straw Bales
    • Enforceable Policies

Good discussion about the Inlet Hazard Areas, shorelines especially vulnerable to erosion and flooding.  Timbo and David briefly reviewed what we’ve done so far and what we are planning on doing moving forward.


4.   Discussion and Possible Approval of Resolution 23-04, Resolution Confirming Assessment Roll and Levying Assessments on Seagull Drive Property Owners – Town Clerk Finnell

Agenda Packet – pages 36 – 39

Seagull Drive was paved recently using the special assessment process of North Carolina General Statute Chapter 160A, Article 10. The resolution declaring the cost of the project, along with a copy of the preliminary assessment roll prepared by the tax collector were mailed to property owners on February 24, 2023 (Attachment 1).

The total cost of the project was $222,629.60. The preliminary assessment roll (Attachment 2) reflects the $111.314.80 that will be assessed  to the property owners who benefited  from  the project.  A public hearing  is scheduled to be held on March 14th at the beginning of the Regular  Board  of Commissioners’  meeting. After the Board hears any objections to the preliminary assessment roll, the Board can take action on confirming it. After the assessment roll is confirmed, a copy of it will be delivered to the tax collector for collection in the same manner as property taxes.  After the expiration  of 20 days  from  the confirmation  of the assessment ro11, the tax collector sha]] publish a notice that the assessment roll has been confirmed and that assessments may be paid without  interest  at  any time before  the expiration  of 30 days from  the date  the notice is published. If the assessment is not  paid  at  that  time,  interest  in the amount  of eight  percent per annum will be applied.

If the Board would like to confirm the assessment roll for the project, the suggested motion is to approve Resolution 23-04, Resolution Confirming Assessment Roll and Levying Assessments on Seagull Drive Property Owners (Attachment 3).

Resolution 23-04 » click here

Update –
Heather said she had already gone through the process at the Public Hearing. She explained  that this represents half of the cost of the project, and they just need to adopt the resolution which then goes to the tax collector for collection. They discussed the possibility of changing payment terms but were informed by the Town staff that they could not do that at this time. The motion was to approve the resolution as submitted.

A decision was made – Approved unanimously


5.   Discussion and Possible Action on Proposal from Bowman Murray Hemingway Architects for Next Phase of the Holden Beach Pier Project – Town Manager Hewett

Agenda Packet – page 40

Bowman Murray Hemingway Architects was not able to provide us with a design proposal before the agenda deadline. Mr. Hemingway has indicated he will get it to us as soon as he can. I will send out a supplement if I receive it before the meeting.

Previously reported – October 2022
Work Session with Firm Selected for Pier Project
Previously the Board selected Bowman Murray Hemingway Architects for the pier project. Chip a representative of the firm was present to discuss the Request for Qualifications (RFQ). He wanted to gather information so that the firm can make a proposal to the Board. In other words, he wanted to know what would they like to do with the property. Commissioner Kwiatkowski attempted to walk him through what they have discussed and considered so far. Commissioner Murdock went into a little more detail about some potential options for the property. Planning & Inspections Director Tim Evans went over the regulations that would apply to the building renovations. The architectural firm plans to have a dialogue with Timbo to make sure they understand all the potential regulations and restrictions that affect what they can do there. The firm will submit a proposal to develop a conceptual site plan for the Board to consider.

Previously reported – November 2022
We understand this project to be a master-planning drawing of the existing pier facility and conceptually illustrate proposed future building and site improvements. We will begin to identify steps needed as far as permitting and testing to prepare future designs for the pier and building.

The existing pier will be renovated. We understand the extremely deficient existing pier house will be modified to re-open and serve the pier once it is renovated.

A detailed property survey will be needed prior to creating the site master plan drawing.

The master plan site plan drawing will incorporate but not be limited to the following.

Future work will be noted or shown conceptually:

    1. Renovate existing fishing pier with a new wood ADA ramp
    2. Renovate existing pier house
      • Keep work under 50% of the appraised value.
      • Begin to identify phases that keep the work under 50%.
      • Incorporate exterior restrooms within the existing building.
      • Potential outdoor decks adjacent to existing pier
    3. Show an emergency vehicle cross over onto the beach strand from the pier parking area,
    4. Study the existing parking to maximize layout for the renovated
    5. Study camper parking layout for optimized efficiency and camping
    6. Showers to be located near the exterior accessed restrooms with the existing

A listing of site, pier and building improvements. We will also identify all known permits and testing that will need to occur in future design phases.

Budget Amendment – Pier
The attached budget amendment in the amount of $35,000 implements previous board direction to refine line-item expenses to detail developmental costs of the pier properties more succinctly. Approval will be necessary to satisfy the pre-audit requirements associated with the Bowman Murray Hemingway contract expenses in addition to providing for an additional survey, the facility’s operational expenses to date, and those expected to occur through the end of the FY.

Suggested Motion: Approval of budget amendment and authorize town manager to execute contract.

Moved funds of $35,000
From Revenue account #50.0710.6100
To Expense account#50.0710.6103 & #50.0710.6104

Chip the representative from BMH addressed the BOC’s questions. A detailed property survey will be needed prior to creating the site master plan drawing. From the time they get the survey it will take them approximately two (2) months to develop a master site plan. The discussion was primarily about budget restraints of what they can do and short term vs. long term plan of action there. The motion was made to approve the proposal and the budget amendment  as submitted to the Board.
A decision was made – Approved unanimously

Previously reported – December 2022
Chip made a presentation of the pier revitalization project. It is the preliminary plan, he discussed where they are now and where they are headed. Their structural engineer is scheduled to be at the site next week to evaluate the building and the pier structure. He reviewed their plan for rehab of the pier, which he felt was a manageable scope of work. Chip asked for feedback and comments from the Board. They bounced some ideas off each other and shared additional information for things that needs to be incorporated into the plan. He will be back with a modified plan. Regulations require that we can only do work that is less than 50% of the appraised value. Because the renovations far exceed the allowed amount, the work will need to be done in phases.

BOC’s Supplemental Agenda Packet » click here  

Previously reported February 2023
Chip made a presentation of the revised pier revitalization project. He stated that they were primarily charged with producing a master plan for the best use of the property. The next step for them is to more specifically design the facility. They will submit a formal contract proposal to design the entire pier property. The Board seems to be good with the overall layout, and to move the project forward they encouraged him to submit their proposal before the next Board meeting.
A decision was made – Approved unanimously

Pier Property Revised Site Plan » click here

Update –
Chip was unable to attend the meeting, the item was removed from the agenda.

Pier Property Supplement » click here 


6.   Discussion and Possible Action on Proposal from Pinnacle Architecture for Next Phase of the Block Q Project – Town Manager Hewett

Agenda Packet – pages 41 – 42

Pinnacle Architecture has provided a Design Proposal for Block Q as requested by the Board. Execution of the proposal can be accommodated within existing funds.

The suggested motion is approval of the Block Q Design Proposal.


Pinnacle Architecture, PA would like to thank the Board of Commissioners and you for selecting us to provide architectural and engineering design services for the above referenced project and allowing us to provide the following fee proposal for the design services of the Block Q area to provide parking and new toilet facilities for the public.

During our onsite visit, the scope of work for Block Q will be defined in phases and will be divided up by the extent of cost of each phase of construction. The phases discussed will be as follows:

Phase l – Overall  Masterplan  of  Block Q (this phase  will  include  researching  the Local  and Government regulations that will  impact  the  design  and  construction  of  this  area, a site plan showing the proposed layout of the parking area and new ADA and NCSBC compliant restrooms and a rendering of the site.

Phase II – Provide design and permit drawings to close a portion Carolina Avenue designated as Tract I on the survey from Coastalgeomatics, dated 07-06-2022 (approximately 12,215 square feet of roadway) . This phase will include a Traffic Impact Analysis study of this area.

Phase Ill -This phase will consist of o f a complete set of construction and bid documents for Block Q that will be derived by a determined scope of work by the Board of Commissioners after reviewing Phase I (Overall Masterplan) and the potential cost of work for construction.

Pinnacle Architecture, P.A. fee proposal for Architectural and Engineering design of the proposed Phases listed above are as follows:

Phase I – Overall Masterplan – Proposed Design Fee                               $20,000
Phase II – Road Closure – Proposed Design Fee                                         Omitted
.               • Not needed due to the Town providing
Phase III – Construction & Bid Documents – Proposed Design Fee         $35,000
.               • Per approved overall schematic plan attached

Previously reported – November 2022
During our onsite visit, the scope of work for Block Q will be defined in phases and will be divided up by the extent of cost of each phase of construction. The phases discussed will be as follows:

    • Phase 1 – Overall Masterplan of Block Q (this phase will include researching the Local and Government regulations that will impact the design and construction of this area, a site plan showing the proposed layout of the parking area and new ADA and NCSBC compliant restrooms and a rendering of the site.
    • Phase II – Provide design and permit drawings to close a portion Carolina Avenue designated as Tract 1 on the survey from Coastal geomatics, dated 07-06-2022 (approximately 12,215 square feet of roadway). This phase will include a TIA (Traffic Impact Analysis) study of this area.
    • Phase Ill – This phase will consist of a complete set construction and bid documents for Block Q that will be derived by :1 determined scope of work by the Board of Commissioners after reviewing Phase I (Overall Masterplan) and the  potential  cost  of work for construction.

Pinnacle Architecture, P.A. fee proposal for Architectural and Engineering design of the proposed Phases listed above are as follows:

      • Phase I            Overall Masterplan – Proposed Design Fee             $20,000
      • Phase II          Road Closure – Proposed Design Fee                          $18,000
      • Phase III         Construction and Bid documents                               TBD

Budget Amendment – Block Q
The attached budget amendment in the amount of $38,000 is a necessary preaudit component of the Pinnacle /Block Q contract consideration. A new budget expense line item is proposed to be established titled Block Q Professional Services and funded via a revenue appropriation of BPART Fund Balance.

Suggested Motion: Approval of Budget Amendment

Moved funds of $38,000
From Revenue account #50.0399.0000 to Expense account#50.0710.6003

Randy the representative from Pinnacle addressed the BOC’s questions. The first two (2) phases are dependent on the Traffic Impact Analysis (TIA) study. Expects it will take approximately three (3) to four (4) weeks to get that done and  creating the documents will take approximately two (2) to three (3) months. The motion was made to approve the proposal and the budget amendment  as submitted to the Board.
A decision was made – Approved unanimously

Previously reported – December 2022
Randy Baker from Pinnacle Architecture plans on attending the meeting to discuss his rough draft of the master site plan for Block Q.

Randy made a brief presentation of the initial proposed site plan. Randy asked for feedback and comments from the Board. There was some discussion about adding more green space initially but that could be converted to additional parking as it is needed. Additional discussions included vehicle access, boat parking, handicap parking, and better access to the restrooms for the handicapped. The Board allowed the public to participate in the discussion. He will be back with a modified site plan incorporating their wish list. 

Previously reported February 2023
Randy was not at the meeting, he apologized that he needed to call in today. The revised layout was discussed, they had a good dialogue about some issues and concerns. The plan is that initially it will be mostly green space, but it is designed so they can add parking as needed. The next step is to apply for a storm water permit which he estimates will take about three (3) months. In general, if they are good with the overall layout they can begin phase one (1), which is the boat parking area. The motion was to have the Town Manager execute the contract for the next phase contingent on the fact that funds are available.
A decision was made – Approved unanimously

Block Q Revised Site Plan  » click here

Update –
David stated that this is a revision to the contract that the Board initially adopted. The motion was made to approve the contract proposal and move forward with the Block Q project.

A decision was made – Approved unanimously


7.   Discussion and Possible Approval of Contract Between the Town and Martin Starnes and Associates for Audit Services for Fiscal Year 2022 – 2023 – Finance Officer McRainey

Agenda Packet – pages 43 – 61

At the February meeting, the Board of Commissioners selected Martin Starnes and Associates as the auditing firm to complete the audit for fiscal year 2023 – 2024. The proposed contract is included for the Board’s review. The fees for the contract are $35,475.

The recommended motion is to approve the Contract to Audit Accounts between the Town and Martin Starnes and Associates.

Previously reported February 2023
Two (2) firms were evaluated by the THB Audit Committee for their suitability to be contracted to perform external audits of the Town’s financial statements for Fiscal Years 22/23, 23/24 and 24/25. The qualifications of Martin Starnes & Associates and Sharpe Patel were measured using the RFP scoring tool developed by a previous Audit Committee.

Based upon the scoring tool evaluations, the Audit Committee recommends that the BOC’s authorize the Town Manager to contract with Sharpe Patel.

The results of the scoring tool are provided.

Audit Martin Starnes » click here

Based upon the scoring tool evaluations, the Audit Committee recommended that we contract with Sharpe Patel. However, David recommended that we do not change the auditor.After some discussion, the Board chose to ignore the Audit Committee recommendation despite a 147% fee increase and a $12,000 price difference (Sharpe Patel proposed fee was $25,032 vs. Martin Starnes proposed fee was $36,975). The North Carolina Local Government Commission requires the Town to have an annual audit performed. The Town has used  Martin Starnes for the past three (3) years to perform this service. They have experience working with the town and the Town is happy with the incumbent. Approval of the contract means that Martin Starnes has been selected for their fourth consecutive year, to handle our audit for the fiscal year that ends June 30th 2023. The motion was made to continue working with Martin Starnes for another year.

A decision was made – Approved (4-1)
Commissioner Kwiatkowski opposed the motion

Editor’s Note –
Martin Starnes proposed fee schedule:
2021-2022     $25,150
2022-2023     $36,975     +$11,825/147%                               ¯\_(ツ)_/¯ Yikes!
2023-2024     $40,675     +$3,700/110%
2024-2025     $44,745     +$4,070/110%

The protocol is to change firms every few years, traditionally we have done that after vendor has audited us for three (3) years.


Update –
No discussion, the motion was to approve the contract for audit services between the Town and Martin Starnes and Associates for $35,475.

A decision was made – Approved (4-1)
Commissioner Kwiatkowski opposed the motion


8.   Discussion and Possible Action on Proposal from McGill Associates for Sailfish Park Site-Specific Master Plan – Assistant Town Manager Ferguson

Agenda Packet – pages 62 – 71

At the February meeting, the board acted on the staff recommendation to select McGill Associates as the consultant for the Sailfish Park Master Plan and directed the town manager to obtain a contract. The contract (attachment I) meets the request as outlined for the project. The estimated cost for the plan that was included in this year’s budget was $30,000 in the professional services line of the BPART budget. The contract includes a $4,680 wetland delineation and survey which staff thinks is best to pursue now in the planning phase. The total of the proposed services in the contract is $34,680 and can be accomplished through existing resources.

Previously reported February 2023
This year’s budget included funding for a site-specific master plan for Sailfish Park. The staff sent out an RFQ which resulted in five (5) proposals. The RFQ (Attachment 1) is included in your packet. The proposals (also included) were very competitive but after review and scoring the top three consultants in order of ranking are as follows:

         1) McGill
.          2) Sage
         3) Bolton & Menk

Based on the idea that tourist input needs to be included in survey data, this contract should fall across budget years with some funds being spent in this fiscal year and the remainder being included in next year’s budget.

Sailfish McGill » click here

Christy reviewed the qualifications and scoring that ranked the proposals. A motion was made to have the Town Manager contact the consultant McGill and have them submit a contract proposal to us for consideration at the next scheduled meeting.
A decision was made – Approved unanimously

Update –
No discussion, the motion was to approve the contract between the Town and McGill for $34,680 which can be accomplished through existing resources.

A decision was made – Approved unanimously


9.  Discussion and Possible Action on Contract for Improvements at the Town-Owned Property Located at 796 Ocean Boulevard West – Assistant Town Manager Ferguson
. a. Ordinance 23-05, An Ordinance Amending Ordinance 22-14, The Revenues and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 12)

Agenda Packet – pages 72 – 73

At the February meeting, the board directed Town Manager Hewett to contact the apparent most responsive bidder for the 796 OBW repairs and obtain the information that was excluded from the original RFP response. Mr. Robbins has provided that information. His bid for the repairs is $48,440. He can begin 45 days after award of contract and issuance of permits and estimates the work will be completed in six weeks. The board also discussed that the water fund would pay for the repairs since it is a water asset. The attached budget amendment (attachment 1) provides for the repairs through appropriated fund balance. If the board wants to move forward with repairs, a motion should be made to award the bid to Robbins Home Improvement and approve the associated budget amendment.

As a follow up, the board briefly discussed having the company with the highest rental projection come to speak at a meeting, but nothing was decided on the revenue side. If the board wants to pursue that option, staff can contact the company for the April meeting through consensus of the board.

Ordinance 23-05 » click here

Previously reported – September 2019
Ordinance 19-15, The Revenues and Appropriations Ordinance (#3)
.    1) Provide funds for purchase of property at 796 OBW – approved $349,000
   2) A significant portion of the cost of acquiring this property is offset by us no longer needing to do additional acoustical engineering.

Previously reported – January 2022
The Parks & Rec Master Plan lists a number of options for this facility. The Board is requesting that the Parks & Rec committee prioritizes them and recommend what they envision the building be used for. They would like a response from the committee by the BOC’s scheduled February meeting.

Previously reported – February 2022
PRAB Chair John McEntire made the presentation. He addressed the issues as the tasker required them to do. He went through the process that they took and briefly reviewed all considerations. They focused on the potential intended use of the property. They identified and explored several options. The PRAB determined that the property is optimally located to serve as a community center recreational facility as envisioned in the Parks and Recreation Master Plan.

Previously reported – November 2022
Joel homeowner at 798 OBW talked about the condition of 796 OBW a town owned property. He had a slide presentation; the pictures are in the agenda packet. A picture is worth a thousand words, it was an effective way to show how neglected the property is and that it currently is an eyesore. He is simply requesting that the Town of Holden Beach take actions to address the deteriorating conditions there. Commissioner Kwiatkowski reminded everyone that we purchased the building and need to keep it because of noise abatement issues with the adjacent lift station. Regardless of the plans for the building, basic maintenance needs to be performed periodically. Commissioner Dyer said that we need to revisit the master plan and decide what we are doing with that building. The staff is working to get an engineering analysis for the property  done. Christy said we don’t have funds allocated and it doesn’t make sense to spend any more money on the property until we decide what we are doing there. They agreed to clean it up, so it was presentable and not an eyesore without spending any significant funds. The Board asked staff to take care of any maintenance possible while the analysis is being completed .

Previously reported – December 2022

Discussion points:

    • Possibly direct the Town Manager to solicit bids for painting the outside of 796
    • Possibly direct the Town Manager to solicit bids to repair A/C platforms, steps and remove antenna from 796
    • Discuss the possibility of requesting bids from local realtors for possibly providing weekly rental

The Board directed Town Manager Hewett to solicit bids to clean up 796 OBW. Work is to include bids for painting, HVAC platforms and back steps. They also would like to explore renting the property on a weekly basis throughout the summer until a permanent use is determined for the building.
A decision was made – Approved unanimously

Previously reported – January 2023
David Wood developed some preliminary plans based off previous discussions of uses for 796 OBW for the board’s review prior to engaging an engineer to conduct an engineering analysis of the  proposed plans. The staff provided Mr. Wood with an initial round of feedback and the proposed design (attached) is in front of you for review. Request the board proceed with any recommendations for changes prior to seeking an engineer’s input.

Currently the building is designated as a water asset which would need to change if it became a recreational facility. Architect David Wood conceptual architectural drawings were presented, and he walked the Board through the proposed preliminary design plans. The Board requested some minor modifications be made to the plans. The restraining force is that there is only eleven (11) designated parking spaces on site. Without additional parking in the 800 block, see agenda item one regarding bulkheads there, that significantly reduces the options to utilize this town property. Not to mention we do not have adequate funds to implement plans at this time. They decided to put the entire project on hold for now. The plan is to delay doing the engineering report with those funds being utilized to repair and maintain the facility. They also discussed potential renovations that are necessary regardless of their decision on what they are going to do with the building. It did not seem that they could reach a consensus regarding how the short-term plans align with their long-term plans for the facility.
No decision was made – No action taken


Begin with the End in Mind
The Board needs to decide what they are doing with this property before they get started on any renovations.


Previously reported February 2023
Expenses
The BOC instructed Town Manager Hewett to get quotes on external painting, carpentry, electrical and mechanical repairs to 796 OBW. A Request For Proposals (RFP) was issued and three bids were received, ranging from $40,990 to $51,523.84. They are all disqualified due to administrative deficiencies and statutory prohibitions.

Revenues
The BOC also tasked Town Manager Hewett with gathering rental projections from property management companies. Staff invited opinions from six (6) local firms. The proposals are attached for your review with each company expressing varying degrees of requirements other than the above repairs to make the house rentable for the upcoming season. A synopsis of the projections is in an attached spreadsheet (attachment 1). A more detailed explanation is provided in each of the attached proposals.

Additional considerations: Staff received several additional comments expressing concerns during the walkthrough that are not captured in the proposals. One company is worried about liability for the town when renters find out it is a town-owned property. They expressed concern renters will be calling the town regardless of property management with any issues and seeking recourse. The Town having rental insurance will need to be a priority. The quote from the League to change the insurance type increases current costs by approximately $400. A new refrigerator, new carpet, and concern over interior steps were considered priorities. Televisions as well as cable/streaming and internet service were also expressed as significant needs for rentals to be successful. Finally, many mentioned that views from the decks were one of the attractiveness features, but currently there is no deck furniture.

Apparently they need to address that the building is a water asset vs. a recreation asset. So, at some point it needs to be reconciled which means that it would need to be purchased by BPART from the water fund. The Town Manager got quotes on external painting, carpentry, electrical and mechanical repairs to 796 OBW for a cost of approximately $50,000. Three bids were received, but they all were disqualified due to administrative deficiencies and statutory prohibitions. Bottomline is that they can’t leave the house as it is. As a bare minimum they need to address the safety issues and also need to repair and maintain the facility. The Board decided to have David approach the most responsive bidder, straighten out the paperwork and make an award that is contingent on a budget amendment. The consensus was to get more information before deciding about making it a rental property.
A decision was made – Approved unanimously

Update –
The motion was to approve the contract between the Town and Robbins Home Improvement for $48,440. That expense is simply for the cosmetic portion and also to bring the building into compliance with the minimum standards to our own town ordinances. The vendor indicated that work will be completed in about twelve (120 weeks. They have not decided yet whether to make this a rental property, but these repairs do not make it ready as a rental property.

A decision was made – Approved (4-1)
Commissioner Dyer opposed the motion


10.  Discussion and Possible Action on North Carolina Public Beach and Coastal Waterfront Access Pre-Application Block Q– Assistant Town Manager Ferguson

Agenda Packet – pages 74 – 83

As communicated at the February meeting, the pre-application cycle is open for the North Carolina Public Beach and Coastal Waterfront Access Program. Based on discussion and the board’s direction, staff prepared an application {attachment 1) that includes the public restroom facility at Block Q, site specific restroom parking, and anticipated sidewalk support in the area of the restroom. The application budget also includes site prep cost estimates and money for landscaping around the restroom.

Suggested motion: Motion to approve the NC Public Beach and Waterfront Access Program pre­ application submittal and direct town manager to submit.

Previously reported February 2023
The pre-application cycle is open for the North Carolina Public Beach and Coastal Waterfront Access Program. Staff communicated with the district coordinator to discuss the Block Q project. The project is viable to proceed with application; however, in the event a contract is awarded it would be occurring this time next year. No construction could occur prior to the contact being in place and then it would be on a reimbursement basis. The grant is a 75 percent/25 percent match which in the past has provided up to $250,000 for projects. Communication with the district coordinator reveals the agency would be willing to accept applications requesting more for this grant cycle.

If the board wants to pursue this grant opportunity the pre-application will be coming before you for approval at the March meeting. If invited to do a final application, those would be due in August. The board would be apprised sometime between April and August if the project is being considered.

Basically, staff is seeking guidance on whether to apply for a grant for the whole thing or just the bathroom portion. David recommended that they should just focus on the restroom portion at this time. The motion was made to pursue the grant opportunity through the North Carolina Public Beach and Coastal Waterfront Access Program for the proposed restroom on the property and associated parking.

Update –
Christy stated that the total grant project cost is $560,000. The Town match is $140,000 and we will be asking the state for $420,000. The motion is to approve the NC Public Beach and Waterfront Access Program grant  and direct the Town Manager to submit the preapplication. The pre-application will include the public restroom facility at Block Q, site-specific restroom parking and anticipated sidewalk support in the area of the restroom. Staff was asked to determine whether restrictions for the program can be limited to only the parcels associated with the restroom and associated parking and not to the whole Block Q area.

A decision was made – Approved unanimously


11.  Discussion and Possible Action on Amending the Holden Beach Fee Schedule
. a. Resolution 23-05, Resolution Amending the Holden Beach Fee Schedule – Public Works Director Clemmons
. b.
Resolution 23-06, Resolution Amending the Holden Beach Fee Schedule – Inspection Director Evans

Agenda Packet – pages 84 – 90

Resolution 23-05 » click here

Resolution 23-06 » click here

Update –
Staff is proposing an increase to our current water tap and building  fees. The proposed increase in fees brings the Town of  Holden Beach’s fees in line with both the county and neighboring municipalities fees. The motion was made to approve both Resolution 23-05 and Resolution 23-06 with the addition of two (2) amendments.

A decision was made – Approved unanimously


12.  Discussion and Possible Action on Ordinance 23-06, An Ordinance Amending Ordinance 22-14, The Revenue and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 13, Parking Revenues) – Town Manager Hewett

Agenda Packet – pages 91 – 92

The attached budget amendment proposes increases totaling $50,908 estimated to result from implementation of the new fee schedule which will become effective 1 April 2023.

Ordinance 23-06 » click here

Previously reported February 2023
Otto Connect has provided an amendment to the Paid Parking Program contract between Otto Connect and the Town (Attachment l). The amendment reflects changes to the fee schedule and how parking violations for non-registered trailers are handled as requested by the Board at the January meeting. Resolution 23-03, Resolution Amending the Holden Beach Fee Schedule (Attachment 2) and a revised excerpt of the Fee Schedule (Attachment 3) are also included for the Board’s review.

If the Board would like to move forward with the changes as discussed at  the  January  meeting,  the suggested motion is to approve the Otto Contract Amendment #I and Resolution 23-03.

RESOLUTION 23-03
RESOULUTION AMENDING THE HOLDEN BEACH FEE SCHEDULE

WHEREAS, at the January 17, 2023 Reg u lar Meeting of the Town of Holden Beach, the Board of Commissioners discussed the Town of Holden Beach Paid Parking Program and agreed to amend the current fees for the program as follows:

$4 per hour
$20 per day
$80 per week
$150 annual pass for one vehicle
$300 annual pass for two vehicles

WHEREAS, the Holden Beach Fee Schedule needs to be updated to reflect the amended paid parking fees.

NOW THEREFORE BE IT RESOLVED, that the Board of Commissioners of the Town of Holden Beach, North Carolina does hereby  amend  the  fee  schedule  to reflect the new paid parking fees.

The motion is to approve the Otto Contract Amendment #1 and Resolution 23-03 as submitted.
A decision was made – Approved unanimously

Update –
The budget amendment in the estimated amount of  $50,908 represents the increase in paid parking fees that result from implementation of the new fee schedule which will become effective on April 1st. The motion is to approve Ordinance 23-06.

A decision was made – Approved unanimously


13.  Discussion and Possible Action on Ordinance 23-07, Ordinance Amending Holden Beach Code of Ordinances, Chapter 93: Junked Vehicles and Equipment – Inspections Director Evans

Agenda Packet – pages 93 – 94

The following changes are proposed to better protect the life safety health and welfare of the citizens, these changes will better align §93.03 and add clarification for enforcement of section §93.03

Ordinance 23-07 » click here

Existing:
§93.03 RESTRICTIONS ENUMERATED.
No junk vehicle, boat, boat trailer, or other equipment shall be permitted to be kept in any front or side yard area as defined in the Chapter 157, Zoning Code, nor junk boat in any waterway within the town limits, for longer than 30 days unless permitted by the Chief of Police. Special permission may be granted for periods of more than 30 days, but for not more than six months if the junk vehicle, boat, boat trailer, or other equipment is being repaired or held for sale.

Proposed:
§93.03 RESTRICTIONS ENUMERATED.
No junk vehicle, boat, boat trailer, or other equipment shall be permitted to be kept in any front or side yard area as defined in the Chapter 157, Zoning Code, nor junk boat in any waterway within the town limits, for longer than 30 days. Any vehicle, trailer or boat that is in non-conformance at time of adoption shall be removed within 60 days of notification.

Update –
This is a housekeeping item, Timbo stated it moves enforcement from the Police to Code Enforcement. The motion is to approve Ordinance 23-07 as submitted.

A decision was made – Approved unanimously


14.  Town Manager’s Report

Budget season is underway, they held the first budget workshop on March 13th

The second budget workshop is scheduled for April 20th

Several federal and state appropriations and legislative action are in the works

Coastal Resources Commission meeting is scheduled, and we will have a presence there

FEMA finally issued rap up report and the remaining outstanding reimbursement should arrive shortly

Previously reported
FEMA storm damage repair project (CRP2)
Still awaiting the final inspection for the FEMA beach project. Six hundred thousand dollars ($600k) in eligible project expenses reimbursement is still pending until final inspection is completed. Responded to FEMA request for specific additional information. We still don’t know what the final timeline for reimbursement will be.


In Case You Missed It –


Hurricane Vehicle Decals
Property owners will be provided with four (4) decals which will be included in their April water bills. It is important that you place your decals in your vehicle or in a safe place. A $10 fee will be assessed to anyone who needs to obtain either additional or replacement decals. Decals will not be issued in the 24-hour period before an anticipated order of evacuation.

The decals are your passes to get back onto the island to check your property in the event that an emergency would necessitate restricting access to the island. Decals must be displayed in the driver side lower left-hand corner of the windshield, where they are not obstructed by any other items. Officials must be able to clearly read the decal from outside the vehicle.

Property owners without a valid decal will not be allowed on the island during restricted access. No other method of identification is accepted in an emergency situation. Click here to visit the Town website to find out more information regarding decals and emergency situations.


National Flood Insurance Program: Reauthorization
Congress must periodically renew the NFIP’s statutory authority to operate. On December 23, 2022, the President signed legislation passed by Congress that extends the National Flood Insurance Program’s (NFIP’s) authorization to September 30, 2023.


Offshore wind open house to be held in Brunswick County
An offshore wind open house Tuesday, March 21, will give residents and stakeholders the chance to talk with experts one-on-one in an informal setting.

North Carolina Taskforce for Offshore Wind Economic Resource Strategies, or NC TOWERS, will hold the open house 4 to 7 p.m. in Brunswick County Community College’s Virginia Williamson Event Center, part of the Odell Williamson Auditorium.

Reserve a spot online.

Task force members and offshore wind experts will provide information, answer questions, and listen to feedback throughout the open house.

Brief information sessions about the status of offshore wind in North Carolina will be held at 4:30 p.m., 5:30 p.m. and 6:30 p.m. These will be interactive sessions including time for questions.

NCTOWERS advises the Cooper administration and state policymakers on ways to advance offshore wind energy projects in North Carolina, with a special focus on economic development and job creation, according to the website.
Read more » click here


Governor Cooper Reminds North Carolinians to Prepare and Practice for Severe Weather
March 5-11 is Severe Weather Preparedness Week and Governor Roy Cooper is urging North Carolinians to prepare and practice safety plans in case severe weather strikes. “Spring is the most active season for thunderstorms and tornadoes across North Carolina, but we know severe weather can strike at any time,” Governor Cooper said. “Residents across North Carolina can help protect themselves and their families by being prepared for severe weather by updating their emergency kits, having a preparedness plan, and ensuring they have a way to stay informed about the weather conditions and emergency announcements.” Governor Cooper is also encouraging North Carolinians to participate in this year’s statewide tornado drill on Wednesday, March 8 at 9:30 a.m. For those working remotely or at your place of employment, go to the lowest floor and the most interior room of the building you are in. Tornadoes form during severe thunderstorms when winds change direction and increase in speed. These storms can produce large hail and damaging winds that can reach 300 miles per hour. A tornado can develop rapidly with little warning, so having a plan in place will allow you to respond quickly. “North Carolinians should participate in the statewide tornado drill to ensure they know where to go and what to do in the event a tornado, or other severe weather event should impact where they live or work. Be sure you have a family emergency plan as well as a work emergency plan and practice with those you live and work with to help you survive an actual event,” said North Carolina Emergency Management Director Will Ray. Test messages will be broadcast via the Emergency Alert System on radio and TV and on National Oceanic and Atmospheric Administration (NOAA) weather radios. Across the state in 2022, North Carolina recorded 21 tornado touchdowns and 125 large hail events, 951 severe thunderstorms with damaging wind and hail, and 74 flood or flash flood events.

 Emergency Management officials recommend the following safety tips:

  • Develop a family emergency plan so each member knows what to do, where to go and who to call during an emergency.
    •  If thunder roars, go indoors! Lightning is close enough to strike you.
    •  Know where the nearest safe room is, such as a basement or interior room away from windows.
    •  Know the terms: WATCH means severe weather is possible. WARNING means severe weather is occurring; take shelter immediately.
    •  Assemble an emergency supply kit for use at home or in your vehicle. Make sure to include a 3-day supply of non-perishable food and bottled water.
    •  If driving, leave your vehicle immediately to seek shelter in a safe structure. Do not try to outrun a tornado in your vehicle and do not stop under an overpass or bridge.
    •  If there is no shelter available, take cover in a low-lying flat area.

Get more information on tornadoes and overall emergency preparedness online at ReadyNC.gov.
Read more » click here


Upcoming Events –


Family Nighttime Easter Egg Hunt
The Town will hold its annual nighttime Easter Egg Hunt on Friday, April 7th beginning at 7:00 pm. Teams of four will compete against each other. Participants will need to bring their own flashlights to the event.


Participants MUST register by March 17th, call 910. 842.6488 to register. 


HBPOA Easter Membership Meeting
HBPOA membership meeting at  10:00 a.m. on Saturday April 8th at Town Hall.

The Town Manager will discuss and answer questions on:

  • Bike Lane/Repaving status
  • Taxes and our newly reassessed property valuations
  • Plans for the Pier and Block Q
  • Plans for additional parking near the Sewer House (796 OBW)
  • Paid Parking
  • Changes to the Inlet Hazard Areas
  • Other Town updates including Sailfish Park plans, Storm Water study, the water system study and other Town projects.

For more information » click here


Easter Sunrise Church Service
Brunswick Islands Baptist Church and Holden Beach Chapel are sponsoring an Easter sunrise service at 6:30 a.m. Easter Sunday April 9th at the Holden Beach Pier.
 


HBBC Plant Sale 
The Holden Beach Beautification Club is holding their annual plant sale on Friday, April 28th  and Saturday, April 29th  at the Vintage Construction Company, which is beside Archibald’s located at 3003 Holden Beach Road. Garden products will be available for purchase. All funds generated from the plant sale are earmarked for beautification projects on the island. Visit the Beautification Club’s website at http://holdenbeachbc.org/ if you are unable to attend the plant sale but would like to contribute.

Friday and Saturday of the Spring Festival weekend 



Days at the Docks Festival 
The festival occurs in April or May of each year, this year it is April 29th  & 30th, and is sponsored by the Greater Holden Beach Merchants Association.  It’s the Holden Beach way to kick-off the Spring and start the vacation season.
 


Concerts on the Coast Series
The Town’s summer concert series calendar has been released! Live performances featuring local musical groups are held at the pavilion on Sunday evenings from late May to early September. The concerts are free of charge.
For more information
» click here 


15.   Board of Commissioners’ Comments

Commissioner Pat Kwiatkowski announced her resignation effective immediately –

This is my last meeting as a commissioner. My husband and I decided last fall that we would move back inland in the near term, and in January we accelerated the process and have a house going up that will be ready in July. I originally planned to continue serving until the new house was ready to move into. However, over the past several weeks I’ve rethought that plan.

Although I enjoy working with most town staff, and I’d particularly like to call out the public works and police departments for their responsiveness and hard work is exceptional , I am unwilling to continue working in the environment created by town hall leadership. They are supposed to work at the pleasure of the Board. It has never been my pleasure to have to deal with lack of transparency, evasion of responsibility, selective application of policies and enforcement and inadequate planning and project management. It is unnecessarily difficult and time-consuming to accomplish things for Holden Beach.

To the Board, it’s become clear in the last couple months we are not on the same page when it comes to who and how we choose to tackle the challenges facing us. There are difficult decisions that the Board will need to make during this budget cycle, particularly what to prioritize and how to fund the priorities, and I really believe these types of decisions should be made by individuals with a long term vested interest in Holden Beach. Since I’m no longer in that category, I will go to the County government complex and resign by the end of this week.

To the residents who have voted for me, and particularly the ones who have spent considerable time sending me information, advice and constructive criticism to help me make decisions, thank you. To everyone, I hope you have a carefree fun filled summer. I’m planning to.

Animated Image of a Old Man with My Two Cents Text

I’d personally like to thank Pat for her dedicated service to the community. I’ve been doing this since 2008 and I would say without any reservations that she is the best Commissioner that we have had. Pat was dedicated, knowledgeable, prepared, did the bulk of the heavy lifting, and  always tried to do the right thing for the community. A recent example is that knowing she was planning to resign the next day, she still came to the budget workshop prepared and was the only Commissioner that challenged the items in the proposed budget. If only some of the other Commissioners acted accordingly. This is a huge loss for the Town. We are going to be hard pressed to find someone even remotely as competent to fill her seat. In my humble opinion, she will be sorely missed.

Vacancies

§30.11 TERMS OF OFFICE; FILLING OF VACANCIES.
     (A)     Commissioner shall be two years, both of which begin on the day of first regular meeting in December following their election, except in case either is elected to serve an unexpired term, in which case the newly elected officers shall qualify and commence serving immediately upon the declaration of the result of the election by the Town BOC.

     (B)     Vacancies shall be filled as provided for in North Carolina General Statute § 160A-63

§160A63. Vacancies.
A vacancy that occurs in an elective office of a city shall be filled by appointment of the city council. If the term of the office expires immediately following the next regular city election, or if the next regular city election will be held within 90 days after the vacancy occurs, the person appointed to fill the vacancy shall serve the remainder of the unexpired term. Otherwise, a successor shall be elected at the next regularly scheduled city election that is held more than 90 days after the vacancy occurs, and the person appointed to fill the vacancy shall serve only until the elected successor takes office. The elected successor shall then serve the remainder of the unexpired term.

Filling a Vacancy on the Town Council

Animated Image of a Old Man with My Two Cents TextCommissioner Pat Kwiatkowski has resigned, she plans on moving off the island. The Board needs to fill the vacant seat sooner rather than later since we have just begun the budget process. When Woody resigned  they decided  that although the statute  states that the position is to be filled by appointment by the Board, they would consider anybody in the Town that wants to be a Commissioner. That Board agreed to request that anybody interested should submit their qualifications.


16. Executive Session Pursuant to North Carolina General Statute 143-318.11(a)(3), To Consult with the Town Attorney

No decision was made – No action taken


General Comments –


BOC’s Meeting
The Board of Commissioners’ next Regular Meeting is scheduled on the third Tuesday of the month, April 18th
 


  • Block Q Project
  • Pier Properties Project
  • Water System Assessment / Water Tower
  • Stormwater Management Project
  • Sailfish Park Site Master Plan
  • Fire Station Project
  • 796 OBW Project
  • USACE / Coastal storm Risk Management Study
  • Sewer System / Lift station #2
  • ADA accessibility standards compliance

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